What is the difference between a Mid-year report and a Mid-year transcript?

mid year report vs transcript

Is it the same thing? Both showed up on my application portal (it's waived since I applied for ED), but I'm just curious!

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Your guidance counselor sends them to us together. The mid-year transcript is an updated transcript with your semester grades. The mid-year report asks a few questions, like updated class rank, updated GPA, and if your counselor would like to update their initial recommendation letter.

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Mid-Year Report

A Mid-Year Report is a form submitted by your school counselor indicating your academic progress for the first half of your senior year. Along with the Mid-Year Report, your school counselor should submit a mid-year transcript  with up-to-date grades.

This form, along with grades from the current academic year , is required for all Regular Decision applicants and Early Decision deferred applicants.  Your school counselor should submit these materials in January or February, once this information becomes available.

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Mid-Year Reports

Dave Berry

The Mid-Year Report is an application form that a school counselor typically submits to colleges once a student's first semester (or first trimester) grades are recorded on the transcript. The form itself is usually submitted along with a most recent official transcript.

How important is the mid-year report? Well, it serves more than one purpose. First, for those who have been accepted in the early (ED/EA) application rounds, it provides a window into your ongoing (primarily) academic and (secondarily) extracurricular performance. Colleges keep a close eye on their admits and this is one way to spot any early signs of senioritis, which we have discussed here before.

Of course, for those Regular Decision RD) applicants, it provides colleges with additional, hopefully positively supporting, evidence of an applicant's worthiness. Obviously, applicants want to present the strongest possible case for their admission quest. The mid-year report offers that opportunity.

Also, the mid-year report offers applicants, those already accepted or in the RD pool, to go beyond mere academics in “marketing" themselves to the admissions committee. Some mid-year report forms pose an open-ended question, something along the lines of, “Anything else you would like us to know?"

This is a wide-open door through which to walk some special information that can augment your formal application or present some entirely new, impressive facts about your profile. Augmenting can include adding some finer points to what you have already put forth.

For example, say one of your ECs involves composing and performing your own original music. On the mid-year report form, if asked, you can state the latest and greatest manifestations of that talent: “I had a chance to perform a group of my songs at a teen coffee house gathering over Christmas and was approached by a man who represents young musicians. He said that over the summer he could find me some performance gigs at various venues in my region where young people gather. I was encouraged by his enthusiasm for my work."

A statement like this can provide significant extra emphasis to your case for admission (if you're an RDer) and can further support your ED/EA admission. Keep in mind that the way in which you present this additional information can affect its effect. Take your time in how you present it. I always advise my clients to view any opportunity to provide a narrative of any length on the mid-year report the same as an essay response. Thus, the more care you put into it, the greater impact it's likely to make.

Some think that the mid-year report can tip the scales in favor of getting into a school. Nancy Griesmer notes :

… With the surge in applications submitted this year and the relative comparability of credentials among applicants, the midyear report is taking on greater importance. It's no longer a “pro forma" document simply to be filed after admissions decisions are made.

For example, a student whose grades at the end of junior year fell just shy of what a college expects can show improvement or document an extension of an upward incline begun earlier in the high school career. An added boost in GPA might also help with scholarship dollars for schools using a grade factor for allocating merit money.

Most midyear reports also provide counselors with the opportunity to bring colleges up-to-date on additional achievements, scores, or distinctions since the original application was filed. Be sure to let your counselor know if there's anything worth reporting to the schools receiving these reports and ask that the information be included along with grades on the document forwarded to your colleges.

Note that the midyear report can be an important “marketing" opportunity for your counselor to support your candidacy …

Posters on the College Confidential discussion forum also have some real-world comments about the mid-year report. One poster asks :

– how important is the mid year report for admission decisions? will a drop in GPA keep you out?

the varsity sport i played this year caused me to have a hard time in ib physics, as i would constantly miss that class for games and such. also, the season ended in november and our semester ended in mid december, so i didnt have much time to raise my grade. will this be frowned upon?

A quick reply came from an honest-to-goodness admissions officer:

– The mid-year report matters and is one of the documents we look at extensively when make a ruling of your academic abilities and academic promise. Since we focus on trends, the mid-year report provides us with a record of your most recent performance in high school and the best estimation on whether you will succeed once you arrive as a freshman. As always we factor in grades along with the rigor of the curriculum and a student's extracurricular commitments.

Many say that junior year performance is most important — I actually feel that junior year and mid-year senior year should be weighed equally …

Following this exchange, other CC posters engage the admissions officer, who responds with some solid-gold insights:

– [applicant] My midyear report will be excellent (for me at least). I have my toughest course load ever (6AP's) have 90% or above on all of them. However, now in my senior year I have received these great grades. I think it is because now I am challenged more and have been motivated to do much better. I have also had to study for SAT's and have been doing sports very well (all county/all conference honors). I plan on participating in varsity athletics at JHU (the coach is aware of my interest)! My grades have had an upward trend since freshman year of harder course load and better grades. Is it too late for me to be getting my better grades so late in my high school career?? How will they be factored?

– [admissions officer] … you ask some good questions, but as I have said before I will not comment on an individual's chances for admission. Making a judgment on a student's chances based on a paragraph of information is just not something I will ever do. you ask some interesting questions and I am glad you are starting the college search as a junior. I do suggest you check out the Hopkins Insider blog in the next few days.( http://hopkins.typepad.com/) . I will post my next entry and it will focus primarily on how we read applications at Hopkins and what we look for. Check back and I think the information I provide will really shed some light on what we really do with your application.

And I will also say, that clearly an upward trend in performance in rigor is much better than a stagnant or downward trend.

– [applicant] I have a question regarding class rank. Let us assume, just for “hypothetical" purposes, that I go to a competitive, small private high school with about 100 kids in each grade. The school does not report exact rank, but does provide rank to the nearest 5%. Would I, being in the top 15% and having taken the most difficult courses, be at a disadvantage when compared to students who go to large public schools where the 15th ranked student is in the top 5%? I should probably note that nearly 30 students in my graduating class have, “hypothetically," 1400+ SAT scores or the ACT equivalent …

– [admissions officer] No seriously, class rank is such an arbitrary academic measure these days that all Admissions counselors look at the specifics behind a given rank and factor in the specifics of each individual school. We are much much much more concerned with your overall performance, your academic trends, and the rigor of your courses, then your class rank.

There are specifics about your “hypothetical" situation that would make reviewing class rank differently and therefore possibly irrelevant …

Great stuff! You can follow the rest of these exchanges (67 posts in all) here . This is the kind of superior information that makes College Confidential the best free resource of college information on the Web.

To see what an actual mid-year report looks like, here's a sample of the one used by Bucknell University. Of course, as with most requirements, there are always exceptions. The University of Pennsylvania has this happy notice on their freshman applicant checklist:

– Midyear Report (not required if admitted to Penn Early Decision)

Bottom line, then: Carefully check your colleges' deadlines for mid-year report due dates and whether or not they require one for you, if you were admitted early. Most colleges will not remind you that the report is due, so avoid the situation of an incomplete application.

Most of all, though, don't miss an opportunity to put your best marketing foot forward, if you get one. You get a single shot at college admissions. Be sure to hit the target!

Dave is co-founder of College Confidential and College Karma Consulting, co-author of America's Elite Colleges: The Smart Buyer's Guide to the Ivy League and Other Top Schools, and has over 30 years of experience helping high schoolers gain admission to Ivy League and other ultra-selective schools. He is an expert in the areas application strategies, stats evaluation, college matching, student profile marketing, essays, personality and temperament assessments and web-based admissions counseling. Dave is a graduate of The Pennsylvania State University and has won national awards for his writing on higher education issues, marketing campaigns and communications programs. He brings this expertise to the discipline of college admissions and his role as a student advocate. His College Quest newspaper page won the Newspaper Association of America's Program Excellence Award, the Pennsylvania Newspaper Publisher's Association Newspapers in Education Award, the Thomson Newspapers President's Award for Marketing Excellence and the Inland Press Association-University of Kentucky School of Journalism and Mass Communications Inland Innovation Award for the Best New Page. His pioneering journalism program for teenagers, PRO-TEENS, also received national media attention. In addition, Dave won the Newspaper Association of America's Program Excellence Award for Celebrate Diversity!, a program teaching junior high school students about issues of tolerance. His College Knowledge question-and-answer columns have been published in newspapers throughout the United States. Dave loves Corvettes, classical music, computers, and miniature dachshunds. He and his wife Sharon have a daughter, son and four grandchildren.

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What Is the Midyear Report for Colleges?

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mid year report vs transcript

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You've submitted your applications, confirmed that your letters of recommendation arrived, and requested your transcripts. But the college application process might not be over. Some colleges also ask for a midyear report.

What is a midyear report? The midyear report includes your grades from the first semester of your senior year of high school. Admissions counselors use the midyear report to help them decide which applicants to admit.

BestColleges.com is an advertising-supported site. Featured or trusted partner programs and all school search, finder, or match results are for schools that compensate us. This compensation does not influence our school rankings, resource guides, or other editorially-independent information published on this site.

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For many schools, the midyear report plays a key role in admission decisions . As such, it's important to understand the report and know how you can use it to improve your admission chances .

What Is a Midyear Report?

Dozens of colleges require the midyear report. But what is it exactly?

The midyear report is a form that lists all your grades for the first half of 12th grade. Your high school guidance counselor fills out the report and submits it with your updated transcripts.

Colleges generally ask for midyear reports as soon as possible after the fall semester ends, with counselors typically submitting them in January or February.

While early decision applicants may need to submit a midyear report, this requirement is more common for early decision deferred applicants and regular decision applicants.

Depending on the school, the midyear report may also ask for an update from the applicant. Students can use this space to elaborate on any changes since they applied or report notable accomplishments from the past semester.

What Does a Midyear Report Include?

The midyear report mostly covers academic progress. Applicants may need to list their course schedules and grades for senior year. School counselors also list the applicant's class rank and GPA. The midyear report usually requires an updated transcript as well.

The exact information on the midyear report varies depending on the school. Many schools use the Common App midyear report. On this form, school counselors list the applicant's class rank, class size, cumulative GPA , and whether the school weighs rank and GPA. It also asks for the highest GPA in the graduating class and the student's expected graduation date.

Additionally, the midyear report asks school counselors for an update on the student. For example, the Common App form wants to know about any changes to senior-year courses — like whether the student dropped a class — and any disciplinary issues. School counselors can even change their evaluation of the applicant.

The exact questions also vary depending on the school. Bucknell University , for instance, asks school counselors for a list of courses and grades, providing an opportunity to note any changes to the applicant's academic, extracurricular, or character record.

Many midyear reports also give applicants space to provide their own updates. At MIT , applicants must submit a midyear report that's separate from the counselor's report. In addition to listing coursework and grades, applicants are expected to submit midyear updates.

These updates are a great place to let colleges know about new extracurriculars, accomplishments, or volunteer work. You can also update schools on your academic progress.

Which Colleges Require Midyear Reports?

Most U.S. colleges and universities do not require a midyear report. That said, dozens do ask for this report, including many highly selective schools .

The list of colleges that require midyear reports includes many small liberal arts colleges , Ivy League schools , and selective private colleges . A smaller number of public universities ask for midyear reports, too.

Here are some popular colleges that require midyear reports:

Colleges that require the midyear report may use the Common App form or a different form. Make sure you understand the requirements and deadlines for your schools before you apply.

How to Stand Out With Midyear Reports

College applicants can increase their admission chances with a solid midyear report. But how can you make the most of midyear reports?

First, avoid senioritis and keep your grades up. Dropping your most challenging classes may send a red flag to admissions counselors, as could a dip in your grades. If your grades do fall, use the midyear report to explain why.

Second, highlight your achievements on the midyear report. Let schools know about your most recent and biggest accomplishments. You can also use the report to preview what's next on the horizon for you. For example, you might discuss a senior project or your summer goals.

Finally, use the midyear report to express your enthusiasm for the school. This is your last chance to make a good impression before admission decisions are handed out.

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College Transitions

What is the High School Mid-Year Report?

Browse through the extensive canon of films about high school seniors and you’ll mostly encounter plots centered on road trips, parties, prom, romance, and social drama. For understandable reasons, foremost a lack of dramatic tension, few films show seniors in the classroom, quietly and maturely maintaining steady academic performance as they await admissions decisions from their prospective colleges.

Fighting off senioritis may not be exciting enough to grace the silver screen, but it is incredibly important for college-bound seniors. This is because institutions require the submission of something called a mid-year report from already accepted seniors as well as those awaiting admissions decisions in the regular round.

What is the mid-year report?

Your guidance counselor is required to send a mid-year report to each of the colleges to which you have applied or been accepted into during the early rounds. The basics of the mid-year report are: GPA, class rank (if applicable), and an updated transcript. However, additional information, positive or negative, can be communicated to prospective colleges. The Common App asks counselors to check whether there have been changes in a student’s schedule, disciplinary record, or criminal status. Some institutions will ask similar questions in a more open-ended format. For example, Georgetown University’s mid-year report asks counselors to, “Please comment on any significant additions to or changes in the candidate’s academic, extracurricular, or character record since your previous report and ratings.”

For those accepted ED/EA

For an easy sports analogy, think of this as playing with a lead and running out the clock. You don’t need to impress your future school; you simply need to avoid catching their eye for negative reasons. While it is uncommon to have your offer of admission rescinded, it does actually happen. UC Irvine typically withdrawals 150-200 acceptances per year over plummeting grades . Texas Christian is famous for sending a “Fear of God” letter to about 100 accepted students each year in response to declines in academic performance. Gonzaga pulls back offers of admission only a couple of times per year, but sends far more stern warnings to slacking seniors.

For those in the regular applicant pool

For borderline students whose application package may be teetering precariously between the proverbial thin and thick envelope stacks, a strong first semester performance can have a significant impact. Use the first semester as a showcase of your talent, abilities, and overall upward trajectory. There are several ways to do this beginning with…

Smart course selection

This one is more of a prevention strategy to be employed before senior year even begins.

Account for the realities of senior year when planning your schedule. Challenge yourself with as many high-level classes as you can handle while accounting for things like extracurriculars, prom, volunteer work, enjoying your fleeting moments with cherished childhood friends, and, of course, filling out those college applications and financial aid forms. Remember that while stretching yourself by enrolling in five AP classes senior year will impress admissions officers in the fall, a transcript filled with C minuses will not please anyone at mid-year reporting time.

Another warning: don’t plan on signing up for an all AP/honors senior slate and then pulling the old switcheroo, dropping your rigorous courses for extra study halls and P.E. periods after gaining acceptance. Colleges don’t look kindly on this maneuver.

Retake standardized tests

If your standardized test scores were not quite up to a given prospective college’s own definition of par, this is your chance to study hard and sit for another test administration. Retake the SAT or ACT in order to fully take advantage of Superscoring .

Get the best grades of your life

Sure, an admissions officer would love to see four years of unwavering academic glory, but not everyone breezes through high school in a parade of As. If you have always been a B student, really buckle down senior year and earn ‘A’s. An upward trajectory that reaches its crescendo during the first semester of senior year tells your colleges that you have fully matured as a student and are ready to excel in a higher education environment.

College Transitions’ Key Takeaways

mid year report vs transcript

Dave has over a decade of professional experience that includes work as a teacher, high school administrator, college professor, and independent educational consultant. He is a co-author of the books The Enlightened College Applicant (Rowman & Littlefield, 2016) and Colleges Worth Your Money (Rowman & Littlefield, 2020).

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Scoir U: Frequently Asked Questions

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Configuring your settings, creating a midyear report for an individual student, sending a midyear report for an individual student, sending midyear reports in bulk, uploading midyear transcripts, sending midyear transcripts for an individual student, sending midyear transcripts in bulk, where do i see my student's transcripts, how-to video.

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Before configuring your midyear reports and transcripts, you will want to ensure that your settings reflect the correct information regarding these documents.

mid year report vs transcript

mid year report vs transcript

You may choose to send Midyear Reports for students with application outcomes that are either Pending, Deferred, or Waitlisted (only), or Pending, Deferred, Waitlisted, and Accepted. For Midyear Transcripts, you may choose to send them for students with application outcomes of Pending, Deferred, or Waitlisted (only) or Pending, Deferred, Waitlisted, or Accepted.

mid year report vs transcript

Midyear Reports

Midyear reports need to be created in Scoir.

The midyear report will automatically populate in the Send field for any colleges that a) lists a midyear report as a Required or As Available document and that b) the student has applied to with an outcome of Pending, Deferred, Waitlisted, (or Accepted), as per your settings.

You can also navigate to your Dashboard and click on Complete Packets Ready to Send , where you can bulk send documents like the Midyear Report.

mid year report vs transcript

Midyear Transcripts

The first step in sending Midyear Transcripts is to upload them. To upload transcripts in bulk, follow the steps outlined in this document , choosing Midyear Transcript as your Transcript type.

To individually upload a midyear transcript, you can navigate to an individual student's profile, head to their Manage Documents section, and select Upload next to Midyear Transcript.

After this uploading process, your students' transcripts will be added to their documents to be sent to colleges.

The midyear transcript will populate for any college that a) lists the midyear transcript as a Required or As Available document and b) the student has applied to with an outcome of Pending, Deferred, or Waitlisted (or Accepted), as per your settings.

You can also navigate to your Dashboard and click on Complete Packets Ready to Send , where you can bulk send documents like the Midyear Transcript.

To view student transcripts, they must first be uploaded into Scoir by using the Bulk Transcript upload tool in Data Management or by adding them individually for each student.

To see the transcript on your student's profile, navigate to the student's profile by searching for the student's name using the search bar.

mid year report vs transcript

On the student's profile, navigate to the Manage Documents tab under Colleges & Applications .

mid year report vs transcript

Within Manage Documents , you will see an overview of the student's Transcripts. You can then view a transcript by clicking on the type of transcript, upload any transcript file by clicking Upload , or remove an uploaded file. Students do not have access to this section of their profile.

mid year report vs transcript

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what is mid year report? Answered

i am an international student,and my school counselor is confused about the concept of mid year report.please,what does it consist of?

is it the summary of 10th grade and 11th grade transcript? please,i dont understand

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A mid-year report is a form your counselor sends to the college you are applying to. It consists of the grades you compiled in the first semester of your senior year and is included with your transcript when you apply.

Mid-year reports are future grade reports for the classes you are taking now in your senior year. Since you can't know what grades you'll get when you apply to college, the Common and Coalition app ask your counselor to send them in when they become available in January or February. They are either going to be your semester grades if you are a 2-semester system or your first trimester if you are on a trimester system. The reason colleges want this is to make sure you are keeping up with your grades and course rigor. They don't want to see evidence of "senior'itis or senior slump" to set in before they admit you.

They are nothing you need to worry about right now.

@ixora67 Great question! A mid-year report is a form that is submitted by counselors to colleges that have your first semester grades. For more information about mid-term reports, look at this website: https://www.collegeconfidential.com/articles/mid-year-reports/.

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mid year report vs transcript

What is the Mid-Year Report in College Admissions?

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What is the mid-year report.

For many students, the heavy lifting of high school is over by senior year and thoughts turn to college—at first, filling out applications; later, anxiously awaiting admissions decisions; and finally, envisioning themselves on campus. 

All that said, students shouldn’t slack off once their applications are in, as many schools require a mid-year or final report. Here’s what you need to know about this application component.

A mid-year report provides colleges an update on their applicants. High school counselors submit the reports directly to colleges after first semester grades are posted. Not every college needs a mid-year report, although they are a common obligation at selective private colleges. 

Students using the Common App can see which schools require a mid-year report by looking in the “School Forms Required” section. On the Coalition Application, each school will also list out their required forms. If you applied using a school-specific portal, check that portal or the school website for more details.

What is Included in a Mid-Year Report? 

Academics are the primary focus of mid-year reports. In general, colleges want an updated transcript. Depending on the school, more information may be required. For example, the Common App mid-year report asks counselors about changes to a student’s schedule, disciplinary record, or criminal status, which is a good incentive to avoid dropping classes, piling up tardies, and getting in trouble with the law. 

The Common App does not send a  reminder to complete a mid-year report—it’s the student’s responsibility to ensure that their counselor is aware of it. It’s uncommon for students to get penalized for inefficient school staff and administrative delays outside of their control, but it’s not unheard of for a college to pass over a student who doesn’t have all the required application materials submitted on time. Mid-year report due dates differ between schools. For example:

Although mid-year reports play a role in the application process at many excellent schools, they are not a fixture at every institution. Many public colleges, like those in the UC System—which includes highly ranked UCLA and UC Berkeley—don’t require mid-year reports. 

How Important is a Mid-Year Report?

The value of a mid-year report depends on a student’s status and the school—for some, it can sink their chances at their dream school while it can buoy the admissions odds of others. One thing that is universal, however, is that colleges like to see students with a clean academic and disciplinary record. 

A major negative change in a student’s admissions profile can lead to everything from a rescinded acceptance to being put on probation upon entry into college. 

Early Decision/Early Acceptance Schools 

A mid-year report has little benefit to ED/EA students since they’ve already been accepted and there is no need to further impress admissions officers. While there’s little benefit of mid-year reports for ED/EA students, there can be a downside—students should be sure they don’t grab an admissions officer’s attention for all the wrong reasons, like dropping grades, disciplinary issues, or trouble with the law. 

Regular Decision Students

For regular admissions students, the mid-year report can either give their application a push over the top, or put an end to their chances of admission at a particular school. It gives borderline candidates an opportunity to show improvement, highlight an upward academic trajectory, spotlight a new athletic achievement (for example, making captain of a spring sport team), and call attention to additional distinctions. Conversely, a negative mid-year report can serve as the excuse an admissions officer needed to pass on a candidate. 

mid year report vs transcript

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How to Send Your Mid-Year Report

Students cannot send their mid-year report in themselves, it must be done by a high school counselor. Every school has a different process for facilitating mid-year reports—as mentioned earlier, some schools send them regardless of whether or not they’re requested. It’s advisable that students provide their counselors with a list of schools that require a mid-year report in advance of their due date. The more time a counselor has to complete the form, the better. 

What if My Grades Dropped?

“Senioritis” is not a message students want to send to colleges—it makes colleges question how serious a student is about academics and how successful they’ll be on a college campus. If you’re applying Regular Decision, your new grades will be taken into consideration, and colleges are less likely to accept you if your grades dropped.

It’s worth noting that colleges are receptive to the challenges facing students; however, they’re more understanding of students facing extenuating circumstances, like illness or family issues, than students who simply decided to kick back senior year. 

If you applied Early Decision or Early Action, your mid-year report won’t have an impact on your admissions decision, but schools could decide to rescind your acceptance. However, it’s not something they want to do and a student’s grades have to drop sharply for it to happen.  

Rescinding an offer is the nuclear option for colleges. It’s more common that a school will send a student a warning letter—many of which ask the student to follow up with an explanation for why their grades have fallen and what they’re doing to correct the situation. No matter the reasons for a student’s drop in grades, they should reply to colleges with an honest and sincere explanation and a detailed course of action for how they plan to get back on track. 

Have a question about the mid-year report at a particular school? Wondering how a drop in your grades first semester of senior year will affect your odds at a certain institution? Ask an expert or your peers on CollegeVine’s Question & Answer Forum ! The Q&A forum works on Karma—the more help you give others on the forum, the more expert access you’re given.

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Have You Heard of the Mid-Year Report? Here's What to Know

Have You Heard of the Mid-Year Report? Here's What to Know

I still remember the satisfaction that I would get as an admissions officer when I opened up a student's application in Regular Decision and saw the "Mid-Year Report" or simply just an updated transcript with first semester grades from senior year.

It was like everything I needed to know about the student was all right in front of me. Senior year grades are illuminating, discriminating, and predictive of admissions decisions. Part of the challenge of the mid-year report is on the students' high schools: finalizing first semester grades and submitting them in time to make a difference. The other part is on the students: the inherent challenge of getting good grades even through senior year. 

RELATED READING: Why You Should Follow My 5-4 Plan for Course Selection

READ MORE: What Admissions Officers Think of Students Who Take a Study Hall

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About Sara Harberson

Sara Harberson is the founder of Application Nation™, which provides personalized advice to college applicants and their families, and Admissions Revolution, a free, on demand video membership that demystifies college admissions. SOUNDBITE: The Admissions Secret that Gets You Into College and Beyond, Sara's first book, was published by Hachette Book Group in April, 2021. In it, Sara reveals the secrets of her signature college admissions tool, the "Soundbite," and shares tried-and-tested exercises that have helped thousands of students gain admission to their school of choice. She is the former associate dean of admissions at the University of Pennsylvania and the former dean of admissions and financial aid at Franklin & Marshall College. Sara’s philosophy is that every kid applying to college deserves the best advice.

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