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PowerPoint 2010  - Getting Started with PowerPoint

Powerpoint 2010  -, getting started with powerpoint, powerpoint 2010 getting started with powerpoint.

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PowerPoint 2010: Getting Started with PowerPoint

Lesson 1: getting started with powerpoint, introduction.

PowerPoint 2010

PowerPoint 2010 is a presentation software that allows you to create dynamic slide presentations that can include animation, narration, images, and videos. In this lesson, you will learn your way around the PowerPoint 2010 environment , including getting to know the new Backstage view .

We will also show you how to use and modify the Ribbon and the Quick Access toolbar , in addition to learning how to create new presentations and open existing files .

Getting to know PowerPoint 2010

If you are familiar with PowerPoint 2007, you'll notice that there aren't too many changes to the 2010 interface other than Backstage view , which we'll cover later in this lesson.

However, if you are new to PowerPoint, you will first need to take some time to learn about slides and how to navigate PowerPoint .

Navigating PowerPoint to create a slide presentation

PowerPoint uses slides to build a presentation . To create an engaging presentation, PowerPoint allows you to add text, bulleted lists, images, charts, and video to your slides. You can add as many slides as you want to a presentation, and at any time you can view or play back your presentation by selecting one of the slide show play options.

Click the buttons in the interactive below to learn how to navigate and interact with slides in the PowerPoint window.

labeled graphic

Quick Access Toolbar

The Quick Access toolbar lets you access common commands no matter which tab you are on in the Ribbon. By default, it shows the Save , Undo , and Repeat commands. You can add other commands to make it more convenient.

introduction to powerpoint 2010

Zoom Control

Click and drag the slider to use the Zoom control. The number to the left of the slider bar reflects the zoom percentage.

You can also choose the Fit slide to current window button.

introduction to powerpoint 2010

Slide Views

Adjust your slide view by choosing one of the following:

• Normal view is selected by default and shows the Slide and Outline tabs, along with displaying the current slide.

• Slide Sorter view displays smaller versions of all of the slides in the presentation.

• Reading view displays only the slides with buttons at the bottom of the screen for navigation.

• Slide Show will play your slides as an actual presentation.

introduction to powerpoint 2010

You can also navigate your slide show by clicking and dragging the scroll bar or by selecting the Previous Slide and Next Slide arrows.

introduction to powerpoint 2010

Outline Tab

The Outline tab conveniently displays the text content of each slide. You can edit your text directly from the outline view.

introduction to powerpoint 2010

The Slides tab allows you to view and work with the slides in your presentation. You can add , delete , duplicate , and rearrange slides in the Slides tab. You can also add sections to the Slides tab to organize and divide your slides.

introduction to powerpoint 2010

The Ribbon contains all of the commands you will need in order to perform common tasks. It has multiple tabs, each with several groups of commands, and you can add your own tabs to customize your favorites.

In addition, special tools tabs will appear when you're formatting certain items, like images and tables.

introduction to powerpoint 2010

Working with your PowerPoint environment

The Ribbon and Quick Access toolbar are where you will find the commands you need to perform common tasks in PowerPoint. If you are familiar with PowerPoint 2007, you will find that the main difference in the PowerPoint 2010 Ribbon is that commands such as Open and Print are now housed in Backstage view .

The Ribbon contains multiple tabs , each with several groups of commands. Some tabs, like Drawing Tools or Table Tools , may appear only when you are working with certain items like images or tables. In addition, you can add your own customized tabs that contain your favorite commands.

PowerPoint Ribbon

Certain programs, such as Adobe Acrobat Reader , may install additional tabs to the Ribbon. These tabs are called add-ins .

To customize the Ribbon:

You can customize the Ribbon by creating your own tabs that house your desired commands. Commands are always housed within a group , and you can create as many groups as you need to keep your tabs organized. You can even add commands to any of the default tabs, as long as you create a custom group within the tab.

Right-clicking the Ribbon to customize it

Customize Ribbon Dialog Box

If you do not see the command you want, click on the Choose commands drop-down box and select All Commands .

Displaying All Commands

To minimize and maximize the Ribbon:

The Ribbon is designed to be easy to use and responsive to your current task; however, if you find it is taking up too much of your screen space, you can minimize it.

Minimize the Ribbon button

When the Ribbon is minimized, you can make it reappear by clicking a tab. However, the Ribbon will disappear again when you are not using it.

The Quick Access toolbar

The Quick Access toolbar , located above the Ribbon, lets you access common commands no matter which tab you are on. By default, it shows the Save , Undo , and Repeat commands. You can add other commands to make it more convenient.

To add commands to the Quick Access toolbar:

Adding a command to the Quick Access toolbar

Backstage view

Backstage view gives you various options for saving, opening, printing, and sharing your presentation. It is similar to the Microsoft Office button menu from PowerPoint 2007 and the File Menu from earlier versions of PowerPoint. However, instead of just a menu it's a full-page view, which makes it easier to work with.

To get to Backstage view:

Backstage View

Click the buttons in the interactive below to learn about the different things you can do in Backstage view.

labeled graphic

Save, Save As, Open, and Close

Familiar tasks such as Save , Save As , Open , and Close are now found in Backstage view.

Info contains information on the current presentation. You can also inspect your presentation and edit its permissions from this pane.

introduction to powerpoint 2010

The Recent pane allows you to conveniently access recent presentations and file folders .

introduction to powerpoint 2010

From here, you can create a new blank presentation , or you can choose from a large selection of templates .

introduction to powerpoint 2010

From the Print pane, you can change the print settings and print your presentation. You can also see a preview of how your presentation will look on the page.

introduction to powerpoint 2010

Save & Send

Save & Send provides options for you to share your presentation and change its file formats . In addition, you can create a video , CD , or handouts of your presentation from here.

introduction to powerpoint 2010

From the Help pane, you can access Microsoft Office Help or check for updates for your software.

introduction to powerpoint 2010

Here, you can change various PowerPoint options . For example, you can adjust the spelling and grammar check settings, AutoRecover settings, and Language preferences.

introduction to powerpoint 2010

Creating and opening presentations

PowerPoint files are called presentations . When you start a new project in PowerPoint, you'll need to create a new presentation . You'll also need to know how to open an existing presentation .

To create a new blank presentation:

Creating a new presentation

To save time, you can create your presentation from an Office.com template , which you can also select under Available Templates and Themes .

To open an existing presentation:

Opening a presentation

If you have opened the existing presentation recently, it may be easier to choose Recent from the File tab instead of Open to search for your presentation.

Opening a recent presentation

Compatibility mode

Sometimes you may need to work with presentations that were created in earlier versions of PowerPoint, such as PowerPoint 2003 or PowerPoint 2000. When you open these types of presentations, they will appear in Compatibility mode .

Compatibility mode disables certain features, so you'll only be able to access commands found in the program that was used to create the presentation. For example, if you open a presentation created in PowerPoint 2003, you can only use tabs and commands found in PowerPoint 2003.

In the image below, the workbook has opened in Compatibility mode. Many of the newer slide transitions have been disabled, and only the 2003 transitions are available.

Screenshot of PowerPoint 2010

To exit Compatibility mode, you'll need to convert the presentation to the current version type. However, if you're collaborating with others who only have access to an earlier version of PowerPoint, it's best to leave the presentation in Compatibility mode so the format will not change.

To convert a presentation:

If you want access to all PowerPoint 2010 features, you can convert the presentation to the 2010 file format.

Note that converting a file may cause some changes to the original layout of the presentation.

Screenshot of PowerPoint 2010



Office 2010 - PowerPoint

Lesson 1: introduction to “powerpoint” 2010 (1).

What is “PowerPoint”?

With “PowerPoint”, we can make presentations using slides comprised of text, images, films, graphics and sounds.  “PowerPoint” is an excellent resource for those who need to convey information via presentations.

You can do these presentations using a laptop and/or a projector, on a tablet, via the Internet or you can print the materials so they can be shared during your presentations.

You can save your presentation as video, pdf or HTML. You can even upload a presentation to “YouTube”.

As “PowerPoint” is part of the “Microsoft Office” pacakage, it allows us to interact between the various applications of this system. For example, spreadsheets created in “Excel” can be copied and pasted into a “PowerPoint” presentation.

The working environment

Let us first discuss what we see when we open “PowerPoint” 2010. At the top, we find the title bar (1). On the left of the titlebar, we have the “Quick Access” (a) toolbar. By default, this toolbar has the “Save”, “Undo” and “Redo” buttons. We can add or remove buttons to this toolbar

In the middle of the titlebar, we find the name of our file and the name of the application (b).

On the right of the titlebar, we have the “Minimize”, “Maximize” and “Close” (c) buttons.

Under the titlebar, we have the “Ribbon” (2). In the “Ribbon”, we find all the task buttons which help us perform all the tasks in “PowerPoint”.

What’s new in the 2010 version of “PowerPoint” is that, we can customize the “Ribbon”. This was not the case in the 2007 version. More on customizing the “Ribbon” and the “Quick Access” toolbar in the next lesson.

The current slide in which we are working is shown (3) under the “Ribbon”. On the left side, we find the different slides that are used in the presentation (4). At the bottom of the window, we have the “Status Bar” (5), containing the different display (d) and the zoom controls (e).

introduction to powerpoint 2010

The “Ribbon”

At the top, we have nine standard “Ribbon” tabs:

“File” – “Home” – “Insert” – “Design” – “Transitions” – “Animations” – “Slide Show” -“Review” – “View”

Clicking a tab gives us various groups in the “Ribbon”, depending on the selected tab. For example, the “Home” tab, has the “Clipboard”, “Slides”, “Font”, “Paragraph,” “Drawing” and “Editing” groups. You can see this in the image below.

Each group has its own command buttons which will be explained further in the following lessons.

introduction to powerpoint 2010

Those of us who have worked with the 2007 version of “PowerPoint” will have noticed that, the “Office Button” (1) has disappeared. This has been replaced with the “File” (2) button. Clicking this button takes you to the “Backstage” view, which I explain more extensively in a later lesson.

introduction to powerpoint 2010

Customizing the “Quick Access” toolbar

As mentioned earlier, we can modify the “Ribbon” and the “Quick Access” toolbar.

Let me first start with the “Quick Access” toolbar. This is the easiest and quickest.

By clicking on the downward pointing arrow next to the toolbar, we can add commands.

The most commonly used commands appear in a drop-down list. If you want to add a command to the “Quick Access” toolbar, then click the command in the list. You will see that this is now checked.

If you would like to remove a command from the “Quick Access” toolbar, click it again to uncheck the command in the list. Or a second way to do this is, to right-click the command in the toolbar and choose “Remove from Quick Access Toolbar”

If you want to add a command that is not on the list, click “More Commands ..”.

This opens the “PowerPoint Options” dialog tab where the “Quick Access Toolbar” is selected.

All available commands in “PowerPoint” can be found in these lists.

Commands are divided into categories. Click the downward pointing arrow to choose another category from the “Choose commands” from the drop-down list box.

Select the command in the left pane and click the “Add >>” button. To remove a command, select the command in the right pane and click the “<<Remove” button.

By clicking on the up and down arrows, you can change the positioning of the commands in the “Quick Access” Toolbar.

In the “Customize Quick Access Toolbar:” drop down list, you can choose whether you want these settings applied to all documents “For all documents” or just for the document (“For Presentation..”) that you are currently working with.

introduction to powerpoint 2010

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