Receptionist Cover Letter Examples and Writing Tips
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If you're applying for a job as a receptionist , take some time to write a strong cover letter—doing so could help you land an interview .
Your cover letter should emphasize your organization and communication skills, along with other common receptionist skills in your cover letter.
You should also highlight any specific skills called for in the job description, such as familiarity with industry terminology, or expertise in Microsoft Office or QuickBooks . Doing this will help your cover letter demonstrate to the employer that you have the skills required for the job.
Looking for inspiration on how to get started? Get tips on what to write, as well as how to format and send your receptionist cover letter. Plus, take a look at two sample cover letters for receptionist positions that you can use as a template while writing your own.
Tips for Writing a Receptionist Cover Letter
To get started writing a receptionist cover letter that will impress potential employers, follow these tips:
Follow directions. When applying for receptionist positions online, in person, or by email, you will often be asked to include a cover letter with your resume and possibly some other materials such as a list of references and a general application. Be sure to read the job posting carefully, and include only the materials they request at a given time.
If you are asked to submit a cover letter, follow all directions carefully. Send the letter in the correct format to the correct person.
As a receptionist, you will need to follow instructions and pay attention to detail, so it's important to display these skills in your application.
Use keywords. Tailor your cover letter to the specific job you are applying for. A great way to do that is to include keywords from the job listing in your cover letter. Reread the job listing , and circle any skills or qualifications that are important for the job. If you have those skills, include them in your cover letter. This will show the hiring manager, at a glance, that you are right for the job.
Provide examples. When you say that you have a particular skill or experience, prove it by providing a specific example. For instance, if you say that you have strong organizational skills, mention how you helped reorganize the filing system at your last job, and how this increased efficiency in the office. Specific examples show the hiring manager that you really have what it takes.
Highlight relevant experience. Wherever possible, share skills, accomplishments, and experience that match with the employer's needs. You'll also want to quantify any accomplishments if possible. For instance, maybe you can say that reorganizing the billing system at work led to 30% fewer late payments. If you do not have experience as a receptionist, think about ways you can show you're still qualified for the role. For instance, maybe you volunteered at a phone bank (which helps show you have strong communication skills).
Edit, edit, edit. Receptionists need to have attention to detail and strong communication skills. Therefore, it is important that you proofread your cover letter for any spelling or grammar errors. One way to show your skills as a receptionist is to write a flawless, error-free cover letter.
If you are sending your cover letter as a hard copy (or email attachment), you need to write your letter in business letter format . Include these items in the following order: your contact information, the date, the company contact information, a business salutation, and the body of your letter. Make sure your letter is left justified.
Your closing will include your handwritten signature followed by your typed signature on a hard copy. If it is an email attachment, just include your typed signature.
The format for an emailed cover letter (where the letter is in the body of the email) is slightly different. You should choose a subject that clearly explains the content of your email, such as the job title you are applying for and your name. Keep it simple: “Medical Receptionist Position – Jane Doe” is clear and to the point.
You do not need to include your contact information, the date, or the employer’s contact information at the top of an emailed cover letter. However, the salutation and the body of the letter will be the same as in a hard copy or attachment.
Your email closing should include your full name followed by your phone and email information.
Sample Cover Letter for a Receptionist Position
You can use this sample as a model to write a cover letter. Download the template (compatible with Google Docs and Word Online), or read the text version below.
Sample Cover Letter for a Receptionist Position (Text Version)
Chad Applicant 123 Main Street Anytown, CA 12345 555-555-5555 firstname.lastname@example.org
July 30, 2020
Billy Lee Manager ABC Company 123 Business Rd. Business City, NY 54321
Dear Mr. Lee:
I am writing to express my interest in the receptionist job opening at ABC company. I believe my years of work experience as a receptionist, as well as my communication and technological skills, make me an ideal fit for the position.
I have several years of receptionist experience, including working in a busy work environment with multiple phone lines and a large professional staff. I can therefore handle the bustling environment of a large of office such as yours.
I have strong written and oral communication skills. At my current job, I greet about twenty-five to fifty clients per day, answering questions about the company and directing people to the correct offices. I also call dozens of clients per day to confirm appointments, and send emails every day to clients.
I have experience with a variety of software programs, including Microsoft Office and QuickBooks. I am also comfortable using multiple scheduling platforms, including MindBody and Timely. At my current job, I have trained five other employees in our scheduling platform, due to my experience and comfort with the program.
My background and skills make me an excellent candidate for this position. Thank you for your consideration. I look forward to hearing from you to arrange a time to speak in person.
Chad Applicant (signature hard copy letter)
Sample Email Receptionist Cover Letter
Sample email cover letter for a receptionist position.
Subject: Reception Position at Gentle Dental – Jason Martinez
Dear Ms. Rathbarn,
I'm writing to apply for the receptionist position at Gentle Dental, which I saw advertised on JobSearchSite.com. I believe that my positive and professional attitude, as well as my experience working as a receptionist in other medical offices, make me a match for this position.
For the pat five years, I've worked in a medical office, where I've greeted patients, scheduled appointments, and answered patients' questions over the phone. My communication skills are strong, and I'm also skilled at assisting patients who are frustrated by long waits or insurance confusion.
I pride myself on keeping doctors' days running smoothly, and problem-solving when unexpected issues arise. For example, when one doctor was unexpectedly three hours late to work, I quickly called all of his scheduled patients and rearranged their appointments. By the time the doctor arrived at work, I had already rescheduled all of his patients successfully.
Please see my attached resume for more information on my work history, and do not hesitate to be in touch with any questions. Thank you for your consideration and I look forward to hearing from you.
Jason Martinez Phone Number Email Address
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You know you’ve got what it takes to land that front desk receptionist job. Your next step toward getting hired is convincing the hiring manager that you are the best candidate. Your cover letter is an excellent opportunity to do just that. Cover letters are used as a way for hopeful job candidates to make a lasting impression on hiring managers and point out key facets of their character that their resumes might not. When preparing your letter, it is always good to consult things like this professional front desk receptionist cover letter sample to get a feel for how you can tailor your piece to your specific industry.
Professional Front Desk Receptionist Cover Letter Sample
Front Desk Receptionist Cover Letter Must-Haves
Receptionists are usually a company or organization’s first face; therefore, they must represent the organization and maintain a consistent professional image. In your cover letter, highlight your professionality and dedication to effectively representing companies well. Use a professional yet friendly tone and ensure your letter is free of errors. Carefully read the job description and choose specific requirements or skills to emphasize your experience and abilities throughout your history as an employee. Use this professional front desk receptionist cover letter sample to guide you during the process of creating a piece that is short, specific, and to the point, while avoiding repeating your resume information.
Best Action Verbs for a Front Desk Receptionist Cover Letter
Just like in the professional front desk receptionist cover letter sample, use action words to really describe yourself, such as represented, arranged, organized, communicated, coordinated, solved, maintained, responded, clarified, and resolved.
Cover Letter Text
Dear Mark Smith,
You are looking for a front desk receptionist with experience and dedication to serving and helping clients and customers. With outstanding organizational and communication abilities, I will truly be an asset to your company. The job posting for this front desk receptionist position highlights multitasking, technical, interpersonal, and problem-solving abilities. I have 10 years of customer service experience and five years’ worth working as a receptionist. I am well versed when it comes to speaking on the phone, directing calls, coordinating activities in the office, and arranging appointments. I have been developing my communication skills for quite a while now, and I know how to put them to good use. When things get busy, I calmly handle multiple responsibilities at once to ensure efficiency. I am prepared to take on a new and challenging position and learn when needed. You will not be disappointed with my performance. I am someone who is willing to help when and where I am needed, even if it requires me going above and beyond my typical duties. I am flexible in availability and will be able to fill in as necessary. I appreciate your time and consideration.
Receptionist Cover Letter Example + Tips
1 Main Street New Cityland, CA 91010 Cell: (555) 322-7337 E-Mail: [email protected]
Dear Ms. Williams,
I write in response to your ad seeking a Receptionist at Commercial Interior Design. As a highly competent Receptionist, I would bring a professional, friendly, and enthusiastic attitude to this role. In my most recent position, I maintained an exceedingly functional work space while managing the reception area at the New Cityland Sentinel. I have a knack for problem solving and work well independently and with little oversight. I respond to requests from colleagues and clients in a timely manner and am adept at prioritizing multiple ongoing projects. Additionally, I am proficient in: Writing correspondence and developing reports from dictation, hand-written notes, and documents. Presenting a neat, organized, and professional entrance area to clients and vendors. Maintaining security procedures for all visitors and employees. Managing written, in-person, and email correspondence.
I am a self-starter and excel at managing visitors, multi-line phone systems, and business correspondence. I am also deeply familiar with Microsoft Office software and adapt quickly to new programs. As a part of the team at Commercial Interior Design, I hope to provide you with reliable and efficient reception services that support you business and client goals. My resume and references are attached. I look forward to speaking with you soon and will call this week to set up an appointment. Thank you for your time and consideration.
Sincerely, Madison Garcia
Job description & responsibilities.
A receptionist performs an important function as the face of the company. They should be poised and professional. They are the first person visitors interact with and the first voice callers hear. A receptionist is responsible for answering multiple phone lines, directing calls, greeting clients and visitors and sorting and distributing mail. They are usually responsible for the administrative tasks of filing, faxing and making copies, and often provide clerical support to sales staff, manage employee calendars and help with overflow work or fill in for absent administrative staff.Depending on the industry, additional responsibilities fall on the receptionist. In a law office, a receptionist may be responsible for scheduling mediations, preparing legal documents and contacting litigants. In medical and dental offices, receptionists access patient records, verify insurance and direct patients to the correct examination room. In a salon, a receptionist books appointments and promotes retail sales at checkout. At a car dealership, a receptionist works closely with the sales and service departments as they assist customers with a purchase or needed repairs.
Education & Training
While a high school diploma is enough for many receptionist positions, larger companies often prefer candidates with at least some course work in business and experience as a receptionist in a similar industry. Some companies require a bachelor’s degree, but often, organizational skills, internet competency, and familiarity with database/spreadsheet software are more important than a degree.
The salary range for receptionists is $17,000 to $40,000 nationally, with a median salary of $29,000. Salary is very much determined by the industry, the size of the organization and the identified job requirements. As you prepare your cover letter, it’s important to let the hiring manager know that you’ve done you research on their company. You want to highlight your experience dealing with the public that’s on your resume and show the clear communication skills you possess. The sample cover letter below can get you started as you picture yourself behind the receptionist desk.When you get the interview because of a well written cover letter and a finely crafted resume, keep in mind that this entry level position could lead to promotions down the line, so be sure to present yourself with polished and professional behavior. You enjoy meeting and helping people, you’re pleasant on the phone, and you know your way around a computer. Why not get paid for being a people person?
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Home Cover Letter Examples Receptionist Cover Letter
Receptionist Cover Letter
October 12, 2020 | By the Resume Genius Team | Reviewed by Geoffrey Scott, CPRW
Show hiring managers what you’re made of with our receptionist cover letter sample and samples for related positions . For more guidance, try our cover letter builder!
Not happy with how this cover letter looks? We have many other cover letter template designs available.
Examples Related to a Receptionist Cover Letter
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Receptionist Cover Letter Template (Text Format)
Using the right formatting for your cover letter ensures employers take your application seriously.
[Hiring Manager’s Name] [489 Company Address] [Company City, State xxxxx] [(xxx) xxx-xxxx] [[email protected]]
Dear [Mr./Mrs./Ms.] [Hiring Manager’s Name],
I’m writing this cover letter regarding the open receptionist position at [Company Name]. With nine years of experience as a receptionist and numerous achievements over the course of my career, I’m confident that my skills and experience make me the perfect candidate for this position.
I noticed in your job posting that you emphasized the need for candidates with analysis, savings, organizational efficiency, and planning skills. While my resume goes into finer detail regarding my full work history and skills, I think it’s worth re-emphasizing my major achievements during my career as a receptionist, which happen to match the skill set you are looking for exactly:
- Researched and recovered $10k in undue payments from past erroneous billings, earning an award from upper management.
- Coordinated lower cost travel routes for 10 sales representatives, cutting expenses by 47%.
- Followed up with existing customers and prospective clients, securing 14% in new accounts.
Throughout my tenure at both Stern Real Estate and AMC Corporation, I have been lauded as a consummate professional, a hard worker, and an exceedingly competent employee that requires little to no supervision. I am careful to double and triple-check all items related to expenditures and company planning and maintain strict confidentiality with regard to sensitive items. Finally, I possess a warm and pleasant personality that makes me not only easy to work with, but also reflects well on the company as we receive clients and customers.
I am looking forward to discussing this position with you in more detail. I am certain that my qualifications and experience will allow me to meet exceed the expectations you have for the receptionist role in [Company Name]. Thank you for your time and consideration.
Receptionist Cover Letter Tips
Learning how to put together a cover letter for the specific job(s) you want will help you land more interviews.
Show employers you can handle the needs of a busy office by showcasing your professionalism in a well-written receptionist cover letter.
Here are three tips for writing a strong receptionist cover letter that’ll improve your application and ensure you stand out for all the right reasons:
Highlight receptionist skills
As direct representatives of a company, receptionists require a good mix of customer service skills and technical skills .
Unsure which receptionist skills to include in your cover letter? Here are some soft skills that are essential for a successful receptionist:
- People skills
- Communication skills (verbal and written)
- Ability to work under pressure
- Organizational skills
- Time management skills
- Attention to detail
- Problem-solving abilities
- Telephone etiquette
Additionally, here’s a list of technical skills that are useful to have:
- Familiarity with Google Drive and Microsoft Office (including Word, Excel, and Outlook)
- Billing or bookkeeping software ( Intuit Quickbooks )
- Customer relationship management software ( Microsoft Dynamics )
Open with a strong introduction
Crafting a strong cover letter introduction is the best way to spark an employer’s interest. No matter how impressive your qualifications are, a weak introduction that doesn’t sell them undermines your application.
For receptionists, a strong cover letter introduction helps show employers you’re personable and able to take on tasks like welcoming clients to the office each day.
Here’s how to write a strong receptionist cover letter introduction:
- Review the job posting to identify the receptionist skills the employer is seeking, and lead with an impressive accomplishment that highlights that you have them.
- Show your passion by conveying enthusiasm for the particular receptionist role or company.
- Research the company and align your talents with the company’s vision or long-term goals. Recent headlines about the company are also worth mentioning if you can connect its future projects with skills you have.
When writing your cover letter introduction, focus on what you can contribute to the organization. One way to do this is to use numbers so employers can visualize what you can accomplish:
Answered an average of 47 calls per day and transferred them to the appropriate department.
Emphasize your interpersonal skills
Receptionists serve as the first point of contact for clients.
So it’s important to employers that you can present a professional demeanor and effectively handle diverse interactions.
Provide examples of past experiences in your cover letter that highlight your interpersonal skills . These are skills that go hand-in-hand with successfully communicating with clients in person and over the phone.
Draw hiring managers in with the highlight reel of your qualifications, then expand on these skills and experiences in your receptionist resume .
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Receptionist Cover Letter Examples
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City, State, Zip Code
Mary Anne Flax Company Name
City, State, Zip Code 000-000-0000
RE: People-oriented Receptionist needed!
Dear Ms. Flax,
It is my goal to work with a team that shares my dedication to growth and advancement, so it is with great excitement that I forward my application for the position of Receptionist with Company Name With more than 10 years of experience in administrative support positions, I will bring a passion for problem-solving and an expertise for innovation through teamwork. Here are some of the many strengths I can leverage to advance Company Name’s mission:
- Undergraduate education in Information Technology from the Shoreheights Collegiate Institute of Technology and Computer Sciences
- A strong reputation for driving productivity by leveraging excellent front office management skills, while maintaining strong working relationships with all team members and clients
- Dexterity with Microsoft Excel, Word, Outlook, and PowerPoint, and Adobe Acrobat Professional
- My solid educational foundation, commitment, and experience as a Receptionist are outlined on the attached resume. I look forward to the opportunity to learn more about this opportunity and to discuss how I can contribute my strengths at Company Name
Thank you for taking the time to review my credentials and experience.
There are plenty of opportunities to land a position, but it won’t just be handed to you. Crafting a cover letter that catches the attention of hiring managers is paramount to getting the job, and LiveCareer is here to help you stand out from the competition.
View All Cover Letter Samples
If you want to move on to the interview stage, don’t skip writing a vivid cover letter that will point out your best qualities and get you noticed. To start you off on a suitable writing path, you can review the receptionist cover letter example and the related list of dos and don’ts.
- Do know enough about the company to customize your cover letter .
- Don’t dwell on work experience that’s unrelated to the position, but rather focus on connecting your skills to the required attributes listed in the job description.
- Do make yourself stand out, such as by telling a story that illustrates your resourcefulness.
- Don’t be too formal in tone or use exaggerations such as “I would be thrilled to meet with you”.
- Do stress your personality traits that are particularly suited to this position such as, for example, friendliness and professional attitude.
- Don’t repeat what’s in your resume, but instead give an example of how you applied one of your skills.
To succeed as a receptionist assistant, a standout cover letter is a must. Our cover letter examples will help you create your own eye-catching letter that wows employers. Take advantage of these samples to build a great cover letter and win the job.
Cover Letter Tips for Receptionist
No matter what your experience level or education, having a well-written cover letter can help you get the job you want. Take the time to research what makes a cover letter more effective and it will take you a long way. Learning how to write an effective cover letter can overcome any obstacles you’ve faced. The following information will help you to create a cover letter that can get any hiring manager’s attention. Even if a job is not openly advertised, companies still need employees. Here are five tips to creating a very effective cover letter:
1. Emphasize your strong points. What do you do well? What are you passionate about? You will find that putting your strong points on your cover letter can help the employer to see your character and how you might be the best choice for the position they have available. Employers want someone who is passionate about what they do and your passion may help you get hired.
2. Be Detailed. If employers have to wade through lots of unimportant details in your cover letter, it may cause them to discard your cover letter and look for someone else.
3. Make an impression. Your cover letter is the first impression you will make on an employer. The way it looks can tell them whether you are sloppy about your work or whether you take it seriously. It will also tell them how detail-oriented you are and about your research ability.
4. Would You Hire You? Pick up your cover letter and take a look. If you were calling people in for an interview based on the cover letter, would you call you in? Does your cover letter impress you?
5. Mistakes are Deadly. If your cover letter is filled with spelling errors and bad grammar, the employer will take notice and could discard your cover letter without ever calling you. Use spellcheck and make sure your cover letter looks professional and well organized.
Receptionist Job Seeking Tips
When you are looking for work as a Receptionist or anywhere else, pay attention to your job search skills and make them more effective by including some simple steps. Here are five easy tips that will help you create an effective job search.
1. Reach out to people. One of the best job search skills you can employ is to have others helping you. Tell friends and family about your desire to find a job and what exactly you are looking for. You never know the connections others have and the more people looking for work, the more effective your job search.
2. Take Classes. If you take the time to improve your skills, employers will be more impresses with hiring you.
3. What is your goal? By setting daily goals, you can measure the progress of your job search.
4. Details Count. What does the job you are applying for entail? An employer will be more impressed with you if you can tell them about the details of the job you are applying for. This shows you care about your job.
5. Interview yourself. Ask yourself the questions you think an employer will ask at the interview. This will help prepare you.
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Receptionist Cover Letter Examples
Receptionists work at the front desk areas of organizations and are responsible for greeting visitors and handling administrative duties. Other activities these employees perform are notifying staff of visitor arrivals, taking phone calls, directing visitors, providing instructions, answering to inquiries, maintaining the reception area clean and organized, and completing tasks as assigned.
Make a great first impression with a potential employer by submitting a well-crafted Receptionist cover letter that shows you’re the right person for the job. In general, your cover letter should be succinct, professional and specifically address the employer’s needs. Use the Receptionist cover letter sample below as a guide for drafting your own cover letter.
Not exactly what you are looking for? Check our complete library of over 1000 cover letter examples .
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A good cover letter can make you stand out from the rest. Learn how to create one in our Cover Letter guide .
Include These Receptionist Skills
- A friendly personality and excellent communication abilities
- Professionalism and organizational skills
- Customer focus and being able to inform others in an efficient manner
- Stamina and the ability to work under pressure
- Computer literacy and Microsoft Office skills
A cover letter sample for Receptionist showcasing these qualities can be read below.
Dear Ms. Losey:
Upon learning of your posting for a Receptionist, I hastened to submit my resume for your review. As a highly organized and efficient professional with comprehensive reception and general administrative support experience, along with exceptional interpersonal and time management abilities, I am prepared to significantly contribute to Kinfix’s goals and objectives in this position.
My background includes providing key office support while greeting and scheduling customers and maximizing efficiency and productivity. From managing multi-line phone systems and resolving customer inquiries to scheduling appointments and providing outstanding customer service, I excel at prioritizing tasks, collaborating with staff, and implementing highly effective organizational processes.
Highlights of my experience include:
Performing diverse receptionist responsibilities —including phone management, correspondence, and scheduling—while ensuring optimal efficiency.
Handling high-volume phone lines, efficiently and accurately routing up to 200 customer calls each day.
Greeting customers upon office arrival, ensuring prompt attention and providing consistently outstanding customer service.
Demonstrating a solid commitment to providing excellent support within fast-paced environments to facilitate achievement of organizational success.
Excelling at balancing multiple tasks while providing top-level organization and communication skills.
My skills in reception position me to excel in this role, and I am confident my additional strengths will readily translate to your environment. The chance to offer more insight into my qualifications would be most welcome. Thank you for your consideration; I look forward to speaking with you soon.
Derek V. Lawrence
A professional cover letter is the first step toward your new job!
Receptionist Cover Letter Examples (Also for No Experience)
I had an interview yesterday and the first thing they said on the phone was: “Wow! I love your cover letter.” Patrick I love the variety of templates. Good job guys, keep up the good work! Dylan My previous cover letter was really weak and I used to spend hours adjusting it in Word. Now, I can introduce any changes within minutes. Absolutely wonderful! George
1. Receptionist Cover Letter Examples
Example #1: mid-level receptionist candidate, example #2: entry-level receptionist candidate (no experience), 2. how to write a cover letter for receptionist jobs step by step (template), 1. follow the rules of business cover letter formatting, 2. make a professional receptionist cover letter header with contact information, receptionist cover letter header template, 3. introduce yourself and identify the job to which you’re applying, receptionist cover letter sample: introduction, 4. emphasize your relevant strengths, cover letter for a receptionist: middle paragraph, 5. describe why you want in, receptionist cover letter example: your motivation, 6. end with a clear call to action and a proper sign-off, sample cover letter for receptionist: call to action & formal closing, was it interesting here are similar articles.
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Entry-Level Cover Letter Examples & Writing Guide
- Front Desk Receptionist
Front Desk Receptionist Cover Letter Example
Front desk receptionists are the face of their company. Most visitors will spend quite a while waiting in reception for their meetings, so your demeanor and actions will leave a lasting impression on people who may be central to the success of your employer.
The hard skills for a front desk receptionist are easy to list on your resume, but for an employer who realizes the importance of softer behavioral traits, a front desk receptionist cover letter is the place to share your people skills. Our front desk receptionist cover letter example and guide will show you just how to share what impact you have on others including:
- What you might want to include in the front desk receptionist cover letter
- How each section of the cover letter can carry a different message.
- Writing a front desk receptionist cover letter with no experience.
Resume.io offers expert resources for job seekers in all industries. Our 125+ cover letter examples will help you to make the most out of your application. Check out our front desk cover letter sample for more ideas on combining great writing and perfect formatting.
Best format for a front desk receptionist cover letter
Every front desk receptionist understands the importance of being structured and organized in everything they do. The format of your cover letter will allow you to take your future boss through the key aspects of your story, telling your story of efficient yet personable impact. Your cover letters should include:
- The cover letter header
- The greeting / salutation
- The cover letter intro
- The middle paragraphs (body of the letter)
- The ending paragraph of your cover letter (conclusion and call-to-action)
The comprehensive cover letter guide is a more detailed resource (far bigger than this piece) that can offer more detail in certain aspects of cover letter writing. It’s worth a read.
This front desk receptionist cover letter example may give you some ideas.
Dear Mrs. Harkwell, Having previously worked for two employers in the marketing industry, I am aware of the particular responsibilities for a front desk receptionist in a PR firm. Polished people skills and flawless organization are essential as the first point of contact. At my previous employer, we received 150 visitors per day. I managed the meeting rooms, catering and stationary requirements, meeting facilitation and diary management of the client accounts, sales and marketing teams. I am an advanced user of Microsoft Powerpoint, often helping colleagues with preparing presentations. My accountancy course at college gave me advanced Excel skills and I have often assisted my finance colleagues when it comes around for payroll, audits of budgets. When I am not greeting visitors or dealing with calls, I try to fill my time as productively as possible. As well as my receptionist duties, I was a key member of the event planning team, managing suppliers, chasing invoices and coordinating critical paths. I enjoy bringing people together with a common goal and am pleased that there will be a similar expectation with your firm. Receptionists have the capacity to do so much more than answer phones and smile sweetly. I have met several of your team at industry events and was referred for the role by Sarah Jayner. I hope to learn more about the position and discuss how I may be of assistance during an interview. Sincerely, Lynette Hayward
You can find more writing and formatting tips in our other administrative cover letter examples listed here below:
- Customer Service Representative cover letter sample
- Administrative Assistant cover letter sample
- Receptionist cover letter sample
- Office Administrator cover letter sample
- Office Assistant cover letter sample
- Office Manager cover letter sample
- Personal Assistant cover letter sample
- Administrative Officer cover letter sample
- Call Center cover letter sample
- Administrative cover letter sample
- Virtual Assistant cover letter sample
- Secretary cover letter sample
Cover letter header
Every front desk receptionist should understand that everything has its place. Not including the required contact details in the cover letter header is the equivalent of forgetting to turn on the answering machine when you go for a break. If a hiring manager is tempted to invite you to an interview as they are ready, your details need to be right there. Your header should also add a touch of color or another attractive detail, depending on the employer.
The aim of the cover letter header: Include all your contact details in an attractive design
Cover letter greeting
As a front desk receptionist, you will be expected to have an exceptional memory for names. There might be 500 people working in your office and each one would hope that you will be greeting them by name with a cheery smile. People like it when others remember their name – it is one of the first things that you will need to do. So, make sure that you get the name of the hiring manager right on the cover letter. If you’re not sure who will be reading your cover letter, “Dear (Company Name) Hiring Team” is a fine option.
The aim of the cover letter greeting: Getting names correct is what you do – it will look pretty bad if you cannot spell the name correctly on your cover letter.
Dear Mrs. Harkwell,
Cover letter introduction
The receptionist role and responsibilities will differ from one employer to another, so make sure that you focus your introduction on where your experience meets their demands. Make sure that your achievement is customer-focused and shows you to be personable, flexible and organized. Much of your job is about doing quality work at scale, so there is maybe a statistic that you might want to share. Most importantly of all, use the introduction to start to build a relationship. If you get along well with the hiring manager at an interview, your chances of being hired will skyrocket. The front desk receptionist introduction is the start of that connection.
The aim of the cover letter introduction: Start to build a relationship that you will build on during your interview – give a sense of what it is like to walk into your reception.
Having previously worked for two employers in the marketing industry, I am aware of the particular responsibilities for a front desk receptionist in a PR firm. Polished people skills and flawless organization are essential as the first point of contact.
Cover letter middle part (body)
A front desk receptionist has many duties, but while these responsibilities are listed in the job description, it is important that the middle part, or body, of the cover letter focuses on the impact of your work on those around you. Anyone can answer phones, organize meetings and greet guests, but only a great receptionist does it in such a way that they add value to the visitor and employee experience. Share a couple of the more difficult situations that you have encountered (that may be relevant for a new role) and give them some context with the STAR method – Situation, Task, Action and Result. This neat technique allows you to paint a concise picture that you can then expand upon at an interview.
Goal of the cover letter body: Work out what difference you need to make to your future employer and offer a few examples from your past that you have what it takes.
At my previous employer, we received 150 visitors per day. I managed the meeting rooms, catering and stationary requirements, meeting facilitation and diary management of the client accounts, sales and marketing teams. I am an advanced user of Microsoft Powerpoint, often helping colleagues with preparing presentations. My accountancy course at college gave me advanced Excel skills and I have often assisted my finance colleagues when it comes around for payroll, audits of budgets. When I am not greeting visitors or dealing with calls, I try to fill my time as productively as possible. As well as my receptionist duties, I was a key member of the event planning team, managing suppliers, chasing invoices and coordinating critical paths. I enjoy bringing people together with a common goal and am pleased that there will be a similar expectation with your firm. Receptionists have the capacity to do so much more than answer phones and smile sweetly.
How to close a front desk receptionist cover letter (conclusion and sign-off)
Your enthusiasm for the role should flow right until the very last line of your cover letter conclusion, so it is only natural to end on a hopeful note. Saying that you are looking forward to a potential interview is a great way of planting an idea in the hiring manager’s head. A candidate such as yourself is likely to get snapped up pretty quickly, so why not send that interview invite over right now? Knowing your worth is not arrogant, so be quietly confident.
Goal of the conclusion: Conclude with one last reason to hire you and say that you can’t wait to meet and find out more about how you can add your receptionist sparkle.
I have met several of your team at industry events and was referred for the role by Sarah Jayner. I hope to learn more about the position and discuss how I may be of assistance during an interview. Sincerely, Lynette Hayward
Front desk receptionist cover letter with no experience
There are many ways to become a front desk receptionist and many of them will involve a love of helping others, a professional demeanor and an ability to juggle plates. If you have these three key attributes, you have every chance of success, so don’t worry if you do not have specific experience. New receptionists start off in the industry all the time, so employers will be looking for evidence of these basic skills – and a lot of personality. Here are three things to bear in mind if your reception experience is limited:
- Share your communications skills: Your ability to communicate professionally and concisely (in both oral and written form) can be demonstrated in many ways. From your education to any previous work experiences – show you have what it takes.
- Show that you are hyper-organized: If you can share examples of when you had 10 competing priorities (for example) and managed to get them all done, any future employer will be impressed. Being flexible enough to juggle things as different demands come along is key for any front desk receptionist.
- Demonstrate that you fit with the culture: It is possible that you may have worked with a similar employer in a different capacity, so show that you would fit in.
Poor formatting can send a message that you’re disorganized and unprofessional – disqualifying factors for any front desk receptionist position. Consider using an expertly-designed cover letter template to avoid costly errors.
- Let your receptionist personality and interpersonal skills shine in your cover letter
- Talk about specific accomplishments rather than simply listing responsibilities.
- Check out our front desk receptionist cover letter example for more ideas on creating a great page layout.
Free professionally designed templates
Receptionist Cover Letter Sample
Learn how to communicate your skills in your receptionist cover letter..
As a receptionist, you’re likely good at answering (and screening) phone calls. But if you want to answer a phone call from a hiring manager looking to set up an interview, you’ll need to send a compelling receptionist cover letter.
Companies are looking for a receptionist who is friendly, organized, and detail oriented. Make sure your cover letter demonstrates these skills:
- Start with a warm and welcoming opening sentence that tells employers who you are and why you’re applying.
- Provide details about the duties you performed for previous employers (e.g., greeting customers, handling phone calls, and assisting HR). Use a bulleted list to emphasize each one.
- Add a supervisor testimonial to provide a first-hand account of what type of employee—and person—you are.
Put the finishing details on your front desk cover letter with your contact information (e.g., phone number or email address), so a hiring manager can reach out to you for an interview.
Need help putting your cover letter together? See Monster’s sample cover letter for receptionists below.
Receptionist Cover Letter
Pittsburg, PA 55555 | (555) 555-5555 | [email protected]
Month XX, 20XX
Mr. Wendell Simpson HR Manager Company One 55 Custer Pkwy. Pittsburg, PA 55555
Re: Front-Office Receptionist
Dear Mr. Simpson:
After reviewing your job announcement for a front-office receptionist, I was struck by how closely my qualifications match your requirements.
For the past 3 years, I have worked as a front-office receptionist at Company Two (a medical device company), where my duties are very similar to those outlined in your position opening:
- Warmly greeting and assisting customers and visitors
- Providing prompt, courteous call handling, routing and screening within a busy office setting
- Assisting HR with maintaining updated company rosters and phone lists
- Using MS Office to develop reports, templates, spreadsheets and presentations
- Performing clerical assignments (e.g., copying, filing, emailing, web updates and records management)
I believe that past performance is one of the best predictors of future success. Here are excerpts from my most recent review at Company Two:
“…Christina is a tremendous asset to our team in her role as front-office receptionist…energetic, enthusiastic and upbeat…outstanding communication and customer service skills…highly organized and efficient…her computer skills have been a real asset to the department…reliable, flexible and willing to pitch in when needed…a team player and outstanding employee. We are all going to miss her!”
— Penelope Cho, Supervisor, Company Two
Next month I will be relocating to Pittsburg, PA, making it impractical for me to remain at Company Two due to the 100-mile commute. I have given my employer 30-day notice of my resignation, and am actively seeking employment in what will soon be my new hometown.
I am available to interview in person with just a few days notice, or immediately over the phone at 555-555-5555. I hope to hear from you soon.
Your receptionist cover letter is just one component of your job search. Also, be sure to write a compelling receptionist resume , front desk receptionist resume , or medical receptionist resume and brush up on your answers to common receptionist interview questions .
Receptionists typically earn between $11.63 and $16.70 per hour , according to Monster’s salary data. But your pay as a receptionist will likely depend on which company you work for, how much experience you have, and where you’re located. Monster’s Salary Estimator can give you a snapshot of how much receptionists earn in your area.
Once you’re ready to begin your job search, start looking in these five cities where receptionists are in high demand:
- New York City
- Los Angeles
Want to expand your search across the United States? Look for receptionist jobs nationwide on Monster.
Greet Future Employers With a Polished Cover Letter
Do you have a receptionist cover letter on file? Whether you’re working on your first draft or staring at a blank page, we can help. Reach out to the cover letter writing team at Monster. We’ll create and refine your cover letter to make your unique skills and qualifications as a receptionist stand out. Monster will ensure that your cover letter tells a compelling story about who you are as a candidate and what you bring to the table—or front desk.
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