- Content Types
Presentations Keep your audience engaged.
Documents Formalize your branding.
Videos Add movement to your brand.
Infographics Share information visually.
Printables Create content for printing.
Charts and Graphs Bring life to your data.
Social Media Graphics Create scroll-stopping content.
Mockups Create high-quality mockups in seconds.
Branded Templates new Get a bundle of templates that match your brand.
- Features & Assets
Interactivity
Integrations
Data Widgets
Collaborations
Presenter Studio
Free Educational Resources See All
Visme Video Tutorials Watch videos on how to use Visme.
Ebooks Read in-depth knowledge for your industry.
Graphic Design Videos Learn design principles & best practices.
Live Webinars Interact with the experts live.
Free Online Courses Get certified with free online courses.
Our Blog See All
- Presentations
Video & Animations
- Digital Marketing
- Infographics
- Design for Business
Data Visualization
- Design Inspiration
For Teams All Teams
Agencies & Consulting Manage multiple brands.
Education Use Visme in the classroom.
Nonprofit Bring life to your cause.
Enterprises Create visual content at scale.
- Perfect For These Roles
Marketers Creative content that shines.
Human Resources Improve internal communication.
Sales Teams Close more deals with your content.
Training Development Create interactive training content.
Templates See All
Presentations 1000+ layouts and themes.
Chart & Maps Get data visualization ideas.
Social Media Graphics Browse templates for every platform.
Infographics Find the right format for your information.
Documents Templates for every business document.
Videos & GIFs Find the perfect preanimated template.
Branded Templates Get a bundle of templates that match your brand.
- Other Templates
Website Graphics
Survey Results
- Case Studies
- Sign Up Free
- Free Educational Resources
- Most Recent
- Data Visualizations
- Video & Animation
- Visual Thinking
- Product Updates
- Visme Webinars
How to Write an Effective Weekly Report [Plus Templates]
![How to Write an Effective Weekly Report [Plus Templates]](https://visme.co/blog/wp-content/uploads/2020/02/Header-5.jpg "how to write a weekly report of work")
Written by: Masooma Memon
A weekly status report is a complete overview of your week at work, covering projects you've completed, ones that are still in progress and upcoming plans for the future.
Ready to learn how to write a weekly report?
In this guide, you’ll learn what a weekly report is, how to create one, and get access to templates you can use immediately to write your own report.
Here's a short selection of 8 easy-to-edit weekly report templates you can edit, share and download with Visme. View more templates below:
Table of Contents
- What is a Weekly Status Report?
How to Write an Effective Weekly Report
- 9 Weekly Status Report Templates to Help You Get Started
Weekly Report Writing Best Practices
Top weekly report writing mistakes to avoid, what is a weekly report.
Just as annual reports dive into a yearly review, weekly reports cover a complete review of your week. These look into:
- The past : a quick recap of what you covered in the past week
- The present : notable achievements of the week + challenges encountered
- The future : plans for the coming week
So you’re willing to give a snapshot of your week. The real question is – why bother?
Why Is a Weekly Report Template Important?
From an employer’s perspective, a weekly status report gives a quick look at what his or her employee is doing.
Is he secretly bingeing on Stranger Things (something I once noticed the receptionist over at a physiotherapy department doing while I waited for my receipt), or is he actually getting some work done?
The report also shows how the employee handled challenges that surfaced. And how far along a project has come under him. All this gives the manager an idea of employees’ strengths and weaknesses.
He then assigns other responsibilities based on these observations. Put another way, weekly reports help the management make informed decisions regarding assignments, employee training and development.
On the flip side, the employee can get an idea of their role in the progress of an ongoing project. A weekly report also better describes how they’re pacing things. Additionally, they can learn how to get better at their job.
A weekly report is an internal glimpse into your week, and it serves a good purpose. All you need to do is take your manager by the hand and walk him through your week.
It involves writing, rewriting, crying over having done that one last bit to have something good to put on your weekly report and the designing part.
Too much work.
Did you just rub your temple there? Because I just did.
Fortunately, you can slash half your work with Visme. Wondering how? By using a weekly report template . With one of these, the design work involved in preparing a weekly report is no longer on your plate. Cheers!
As for the writing part, let’s chop the process into 5 steps for you:
1. Establish your weekly report’s purpose.
First things first – outline your report’s objectives before you set to work.
Here’s the part where you decide what’ll go into your weekly status report. What exactly does your management want to see?
Pro Tip: You might want to check in with your supervisor if you’re not clear about what goes here.
For instance, folks over at the team collaboration app Chanty have their weekly report objectives in order. Their aim is to share weekly KPIs .
Their CMO, Olga Mykhoparkina shared, “For us in the marketing team, we share our organic traffic, new links, new blogs and publications and anything else that came up during the week.
These are all outlined in advance and every team member knows exactly what they need to present.
So the general objectives are to:
- Inform the management, stakeholders, project owner or whoever your reader is that the project at hand is on track and operating within the set budget
- Share the week’s accomplishments, issues and challenges along with the aims and activities for coming week
- Give updates related to timelines, schedule, resources, scope and deliverables
Other purposes might include a weekly KPI report , a project status report or a profit statement.
2. Know your role.
Another thing to do before you put pen to paper is making sure you’re crystal clear about your responsibilities.
Are you responsible for working on project A? Or are you supposed to contribute to project B’s phase II as well?
If you think your role relates to contributing to various tasks, you’re wrong. That’s too wide a scope to cover and present in a weekly report.
So you need to make sure you’re clear about the project you’re handling and what the definition of success is for the project. Don’t have an answer? Talk to your boss.
Knowing your role is essential to putting together the perfect weekly project status report.
Hey marketers! Need to create scroll-stopping visual content fast?
- Transform your visual content with Visme’s easy-to-use content creation platform
- Produce beautiful, effective marketing content quickly even without an extensive design skillset
- Inspire your sales team to create their own content with branded templates for easy customization
Sign up. It’s free.
3. Work out your weekly report’s layout.
It’s easy to assume that slapping a few paragraphs on a paper makes a befitting report.
It doesn’t.
This is why you need a layout for your weekly status report to ensure your report is short, to the point and visually stunning.
Since we’re covering weekly reports here, you’ll need a layout with separate sections dedicated to each day of the week. A weekly report template can give you a pre-baked layout.
You can get creative with your format too. For instance, you can turn it into a visual infographic . Customize a report infographic to create a weekly report infographic your supervisors will love.
Or you can create an interactive infographic weekly report. We created an annual interactive infographic annual report for Visme . Take a page from our book and prepare your own interactive infographic weekly report.
Other than this, if you’re working on a large project, you can divide the weekly status report into sections.
Let’s say you’re working on starting a blog for your company. You could divide your weekly report into 3 sections: ideation, competitor analysis and keyword research.
Present your weekly status report divided by 5 working days that each address the 3 goals and what you did to further them on each day. Alternatively, divide your weekly report by the 3 areas you’re working on. Under each, share what you did during the week.
4. Pay attention to 3 key writing characteristics for weekly status reports.
Now that you’ve your objectives and role clear and your layout ready, you can start writing.
Just keep these three writing tips in mind:
- Brevity: Be concise and share your weekly updates in as few words as possible
- Use simple language minus the jargon: Don’t use technical terms to trace your actions
- Write with the reader in mind: Show the results and deliver good news first so your manager knows no hell is breaking loose behind his back
5. Add the following in your weekly report.
Want to ensure your weekly status report doesn’t miss any important details?
Include the following:
Brief Summary
The top management can’t remember everything all the time so it’s best to always give a summary of your project’s objectives.
The aim here is record keeping. By dating your reports, you’re making it easy for your manager to thumb through reports in chronological order should an issue poke its head.
Daily Deliverables
Since you’re giving a weekly outlook here, make sure you talk about what you did each day of the week.
Be sure to title your report with your [role] + [the report’s status]. Let’s say you’re a Communications Manager so you’d title your report as Communications Manager Weekly Status Report.
Outline what you had on your plate. If you don’t give the management an idea of what you had in the pipeline, they wouldn’t know how to measure your progress.
You can also categorize your tasks under, ‘in progress,’ ‘done’ and ‘delayed.’
Don’t forget to highlight progress and the goals achieved.
In this regard, it’s best you discuss metrics with the person you report to beforehand. That way, you’d know how to explain your progress.
For instance, you’ve covered 75% of your task. Your manager can only understand this if you’ve discussed previously that you’ll notify your status by noting the percentage.
Challenges and Roadblocks
Note issues you encountered in your week while also providing suggestions for any steps that the management can take to ensure smooth workflow.
Action Items For Next Week
Lastly, tell what is planned for the coming week. This gives your manager an idea of what you’d be covering so he can map your future steps based on your deliverables.
10 Weekly Status Report Templates to Help You Get Started
Want to create your own weekly report to share with your boss and/or your team? We've got nine great templates to help you get started.
Browse our selection below to find the perfect template for your weekly report needs.
1. Basic Weekly Report Template
Need to provide just a quick at-a-glance overview of your tasks each week? Using the template below you can speed things up by only having to add details for each day of the week.
2. Project Status Weekly Report Template
Need to share updates on a major project you're currently working on? Share the progress with a timeline and synopsis in your weekly report, as you see in the example below. Use Dynamic Fields to automatically update data across your report and other projects in your repository.
3. Infographic Weekly Report Template
Get creative with your report format by customizing this infographic template. Include charts , data widgets and bullet points sharing any analytics and other updates you might need to present.
4. Content Marketing Weekly Report
Break down your weekly report updates into a table like the one below to easily represent the sections you've worked on each week. Customize this template to fit your own needs, or use it as is if you need to share your own content ideas, competitor analysis and keyword research.
5. Social Media Weekly Report Template
This weekly report template is perfect for showcasing the best performing content, sales emails, social media posts and more from the week.
Use this to keep an eye on trends in high performing content so you can adjust your strategy accordingly.
6. Executive Summary Weekly Report Template
A weekly report template like this is the perfect way to summarize your work throughout a week, no matter what industry you work in or what your day-to-day tasks look like.
Not only that, but you can use the lines at the end to share your action plan for the upcoming week and what your team can expect from you.
7. KPI Weekly Report Template
Need to show off a few KPIs using charts and graphs? This template is the perfect starting point. Adjust any of the existing graphs or data widgets to fit your data using Visme's 40+ available data visualization tools .
8. Employee Performance Weekly Report Template
If you're a manager who needs to keep tabs on how your team is keeping up with projects and major tasks, this is the perfect weekly report template for you.
Not only does it help keep your team on task, it allows you to have a birds eye view of where your team is on projects at all times, keeping deadlines in check.
9. Profit Statement Weekly Report Template
During major campaigns, busy seasons, etc., you might want to keep a close eye on how your sales are doing. Putting together a weekly profit statement can be a great way to keep everyone up-to-date with how the company is performing as a whole.
Use a template like the one below to easily insert your own content and updates.
10. Weekly Email Campaign Report Template
Your team’s email campaign has yielded great weekly results. It’s time to share the data with stakeholders, with easy-to-grasp data visualizations and visual storytelling arcs. Use this report template especially designed for email campaigns like yours. Send out weekly reports with the latest metrics and the most engaging visuals.
Do you know what would make your reporting process even better for the email campaign? A weekly updates email template where you embed or link your branded report made with Visme.
With this, you know how you can write an awesome weekly status report. Now onto the next section for ensuring your report is beyond awesome.
Follow these best practices to outshine your report.
Ensure your report doesn’t exceed one page.
A single page document is enough for summing your week while respecting your readers’ time. Add a report cover page to spice up your weekly report design.
Include visuals in your weekly report page.
Although you may not find the space to add visuals, you can always strategically use them in your report. Perhaps show a chart demonstrating how much of your project is completed.
Whatever you do though, make sure you don’t use complex graph types here because they aren’t very readable and you won’t have the space to explain the data.
Graphs such as pie charts are, however, easy to understand so you can experiment with those in your weekly status reports.
Don’t spend hours on your weekly report.
It’s a task that shows up every week so investing hours is futile. Ideally, use a weekly report template to give your report a permanent structure and speed up your writing process.
If you’re using a weekly report template, you can fill it in before the end of each day when the day’s details are still fresh.
Visme's Weekly Report Maker makes it easy for you to edit and customize a weekly report to fit your job. Once you’ve tailored the content to fit your role, all you have to do is pop in edits each week.
Lastly, before we wrap this up, let’s leave you with report writing mistakes you need to avoid so your report is ready to shine.
1. Disregarding the structure.
Structure shows clarity of thought. And it works both ways. You make writing weekly status reports less cumbersome and time consuming for yourself. Because you already have a layout in place, you don’t need to start from scratch.
On the flip side, a base structure makes your weekly report easily consumable for your reader. It also sets expectations clear from the outset.
2. Failing to account for readability.
Readability relates to making your weekly report easy to read for your target audience, whether that’s your manager or someone else.
Think of it like this, a block of words can be tough to read:
Image Source
But short paragraphs and bullet points with subheadings or icons make your content snackable.
For instance, this weekly report template page from Visme makes sure your content is easy to read by providing a highlight section alongside the major accomplishments that were completed throughout the week.
Customize this weekly report template and make it your own! Edit and Download
Alright, so you get how important readability is. The question now is – what can you do to make sure your weekly status report is easy to read?
Here’s what:
- Use short paragraphs
- Use headings and subheadings
- Use bullet points where you can
- Write small to average length sentences with simple words
- Use a readable font type and size. Keep it to minimum 16 points with a clear type
3. Not paying attention to design.
Design also plays a crucial role in making your weekly status report readable.
Wondering how? With the right colors and whitespace.
You’d be surprised to know that colors can actually encourage or discourage people from reading your content. That’s how powerful their impact is . Red, for example, is known for drawing people in and making them excited.
Meanwhile, pastel colors are trending, so you can use them to make an epic weekly report page design.
These also leave a minimal effect, a creative way to design your report to wow your reader.
Here are more ideas you can grab from this guide on creative presentation ideas .
White Space
This also goes with the name of negative space and is the space between your paragraphs, graphs and other visuals in your report. Too much or too little of it can disturb reading experience. So you’ve got to be careful.
Can’t play with color because you’ve got to stick with office colors? Perhaps you’re sending in a weekly status report to your client and can’t deviate from your branding ?
Either way, no worries. Just tweak the color with Visme as each template is customizable so you’re free to tweak not only the color but also the font and other design elements.
Plus, you can easily upload your brand colors and fonts to your Visme Brand Kit to make branding simple.
4. Failing to give a summary or an action plan moving forward.
Without giving a gist or executive summary that includes your next steps, you run the risk of breaking the momentum.
So elements like data, a summary of the week, a quick recap of the past and what’s in next week’s to-do board are good for keeping things on track.
5. Typographical, grammatical errors.
Needless to say but the problem with these errors is that they ruin impressions in seconds. But you can always prevent these by:
- Reading out loud or use a text to speech reader
- Resting your eyes
- Exchanging your weekly report with your colleague before submitting both your reports to management
Looking to create a stand-out visual weekly report?
- Choose from dozens of professionally designed templates
- Create animated charts and creatively visualize stats and figures
- Customize anything to fit your brand image and content needs
Never Create Another Boring Weekly Report
There you go. We’ve talked about writing a weekly report in a lot of detail here. Hopefully, it should be enough to help you understand how to write a weekly report that’s both awesome and functional.
As for your visual content and design, Visme is only a free subscription away from adding life to your weekly status reports.
Design beautiful visual content you can be proud of.
Recommended content for you:
Speak Loudly. Speak Visually.
Receive weekly practical tips on how to communicate visually, right in your inbox.
Please leave this field empty.
Create Stunning Content!
Design visual brand experiences for your business whether you are a seasoned designer or a total novice.
About the Author
Masooma Memon is a pizza-loving freelance writer by day and a novel nerd by night. She crafts research-backed, actionable blog posts for SaaS and marketing brands who aim to employ quality content to educate and engage with their audience.
How to Write an Effective Weekly Report
- Progress Reporting & Team Status Updates
For close to 10 years, we here at Weekdone – the leading weekly status reporting software for teams – have been at the forefront of building tools to make your team shine. You can try it out for free here . Here’s what we’ve learned on the way.
Communication is important when it comes to teamwork, especially when it comes to what you have been working on. Which is why writing proficient and effective weekly activity reports is so important. So, how exactly do you write a weekly report? The process can be a little confusing for beginners. Vladimir Nikolaev answers these questions in a nice presentation:
Evaluating employee performance
The long and short of it is that employee performance is evaluated by the results achieved . The best way to know about these results is for everyone to record them on a weekly basis. These weekly reports can contain daily activities, productivity and progress updates, and personal thoughts about work.
Who needs weekly reports?
For employees that are not in leadership positions , weekly reporting is the only way to communicate to team leads and the organization as a whole that they are doing the right things correctly and is consistently progressing on a personal level in their knowledge and skills.
Management uses these reports to evaluate their performance as managers. In addition, management uses these reports to keep track of their daily activities and assigned tasks. This can apply to every level when implementing the OKR system, and the management benefits should be used as a go-to when confused about weekly reports.
How to write a weekly activity report
Reports should be clear and concise. They should not ramble on about standard, weekly tasks, and contain everything you have done during the week. Your weekly activities report should be no longer than a page if you’re writing them out physically, and no more than 3-10 items if you are using software. Remember, you need to focus.
Weekly activity reports must also serve as a two-way communication tool between various levels of an organization. Managers and coworkers alike should write comments on the reports left by others. This system of feedback is incredibly important from both angles. Managers can give constructive feedback or acknowledge that a report was read while employees can ask clarifying questions or ask for opportunities to collaborate with other teams if someone’s report seems relevant to their own work.
Remember that weekly reports are sent in real time. Try to send reports by Friday afternoon or sometime over the weekend. This way, you can start next week fresh and not forget about any of the important details from the week prior. If you are using software, email reminders will likely be sent to you and an update automatically sent in by default on Friday or Sunday evening.
Try to form a routine around your weekly activity reports. If you spend 5 minutes summarizing your activities daily, the process of reporting on Friday can be cut down to five minutes.
Team Compass effectively takes care of the technical aspects of communication and helps companies to seamlessly adopt the easiest weekly reporting process. Try it out for free from here .
Read our guide to writing an excellent weekly report.
Follow us on Facebook and Youtube for all about effective, productive, communication and more! We're also on LinkedIn and Twitter posting about Progress Reporting & Team Status Updates.
Privacy Overview
Blog · Performance Management
June 17, 2021
5 Simple Ways to Create a Weekly Report on Tasks Completed
Weekly Reports are important to help employees and organizations track performance management. Here we list 5 simple ways to create your own weekly report.
by PeopleGoal Team
How do I create a Weekly Report?
- Excel Spreadsheet
- Google Sheets
- Online Templates
- Automated Emails and Forms
- PeopleGoal Performance Management Apps
Weekly reports are fundamental for performance management . This has become more important with COVID-19 as Human Resources Management have had to adapt to remote working . There is a huge variety of task management software that can be useful to track team progress.
Weekly reports encourage employees to make a daily log of their achievements. This improves performance and productivity . It also helps employees identify how their work contributes to a team's overall goals and objectives .
Weekly Reports help managers identify what progress has been made throughout the week and by whom. This informs the future delegation of tasks. It may also help identify strengths and weaknesses within a team which is beneficial for future development and training decisions.
What is a Weekly Status Report?
A Weekly Status Report is a team's summary of the tasks completed, in progress or upcoming during the week. It can also include updates alerting teams to changes in schedules or timelines, deliverables, resources or risks. It is is an efficient and effective way of showing how individual tasks contribute to a team project.
Why is a Weekly Report useful?
A weekly report is useful both for employees and managers. It is important now more than ever as more people are working remotely following COVID-19. Stanford University have revealed that 42% of the US workforce has transitioned into a fully remote work environment.
How do Managers use Weekly Reports?
Weekly reports are useful for managers because they maximise performance management . Employers are able to monitor individuals' progress and identify their employees strengths and weaknesses. This is helpful as it can inform decisions regarding training and development .
Managers also use the reports to understand who to assign tasks to the following week and to provide better feedback .
Finally, employee weekly reports help managers track Key Performance Indicators (KPIs) . The New York Times have emphasized how significant this is as they claim it is more important to measure efficiency through key results, rather than the number of hours clocked by an employee.
What does a Weekly Report Include?
A weekly report includes:
- A summary of objectives
- Weekly task statuses - upcoming, in progress or complete
- Action Items for the following week
- New or unforeseen challenges
5 Simple Ways to Create Weekly Reports
We have identified 5 simple ways to create weekly reports:
- Excel Spreadsheets
- Online Report Templates
- PeopleGoal's Weekly Priorities App
1. Excel Spreadsheet
It is possible to make a weekly report using Excel Spreadsheets. You can create functions that group daily data to convert it into weekly data.
This requires employees to regularly update spreadsheets with their progress on tasks. Managers may need to remind people to do this at the end of every day.
2. Google Sheets
Similar to Excel Spreadsheets, you can create weekly reports on Google Sheets. It is possible to create shared documents where employees have access to the data and can make edits for everyone to see.
3. Online Templates
There are numerous websites where you can find weekly status report templates. These are often customizable so your organization can change the colours to suit your branding.
You can also add or remove sections to make the report relevant to your team and their objectives.
4. Automated Emails and Forms
You can schedule a weekly email that sends a form out to your team. This will ask them to complete a series of questions that will indicate the progress made towards a project throughout the week.
This is better suited to smaller teams or organizations.
5. Try PeopleGoal's Weekly Priorities App
We recommend trying PeopleGoal's Weekly Priorities App! Our workspaces maximise performance management as we create the perfect workflow for you and build custom reports .
This app documents the tasks you and your team set yourselves at the beginning of the week. This encourages everyone to be accountable for their work and helps managers keep track of who has completed what.
At the beginning of the week, the app will ask what your tasks are and whether there is anything preventing you from achieving these.
At the end of the week you will be asked for every task's status. This will allow you to build a weekly report measuring task completion. These metrics can further be downloaded and converted into spreadsheets.
You can download the New Weekly Priorities App Here 👈
Weekly Reports: Our Final Thoughts
Weekly reports are fundamental to the performance management of your team. You can use weekly reports to track task status changes and progress, employee productivity and Key Performance Indicators . This is more important now than ever before as more people work remotely to reduce the spread of coronavirus .
⭐ Sign up for a Demo with PeopleGoal Today
Build any HR process on PeopleGoal.
Create an account and start building on the PeopleGoal platform. All accounts start with a 7-day free trial and can be cancelled at any time.
Further Reading
Related articles from our blog, read on
How to Build a Weekly Priorities Template for your Team
Weekly Priorities are a crucial component of HRIS. Download our weekly priorities template to document your team's performance and feedback all in one place!
PeopleGoal Team
Weekly reports are important to track the progress of your team. Read on to find out 5 simple ways to create your own weekly reports.
How to Establish a Great Process for Setting Weekly Tasks For Your Team
Great leadership requires great planning. Learn how you can develop an outstanding process for setting your teams tasks each week.
James Ayling
Ready to see PeopleGoal in action? Start your free trial today.
© 2023 PeopleGoal, Inc. All rights reserved.
- EXPLORE Coupons Tech Help Pro Random Article About Us Quizzes Contribute Train Your Brain Game Improve Your English Popular Categories Arts and Entertainment Artwork Books Movies Computers and Electronics Computers Phone Skills Technology Hacks Health Men's Health Mental Health Women's Health Relationships Dating Love Relationship Issues Hobbies and Crafts Crafts Drawing Games Education & Communication Communication Skills Personal Development Studying Personal Care and Style Fashion Hair Care Personal Hygiene Youth Personal Care School Stuff Dating All Categories Arts and Entertainment Finance and Business Home and Garden Relationship Quizzes Cars & Other Vehicles Food and Entertaining Personal Care and Style Sports and Fitness Computers and Electronics Health Pets and Animals Travel Education & Communication Hobbies and Crafts Philosophy and Religion Work World Family Life Holidays and Traditions Relationships Youth
- HELP US Support wikiHow Community Dashboard Write an Article Request a New Article More Ideas...
- EDIT Edit this Article
- PRO Courses New Tech Help Pro New Expert Videos About wikiHow Pro Coupons Quizzes Upgrade Sign In
- Browse Articles
- Quizzes New
- Train Your Brain New
- Improve Your English New
- Support wikiHow
- About wikiHow
- Easy Ways to Help
- Approve Questions
- Fix Spelling
- More Things to Try...
- H&M Coupons
- Hotwire Promo Codes
- StubHub Discount Codes
- Ashley Furniture Coupons
- Blue Nile Promo Codes
- NordVPN Coupons
- Samsung Promo Codes
- Chewy Promo Codes
- Ulta Coupons
- Vistaprint Promo Codes
- Shutterfly Promo Codes
- DoorDash Promo Codes
- Office Depot Coupons
- adidas Promo Codes
- Home Depot Coupons
- DSW Coupons
- Bed Bath and Beyond Coupons
- Lowe's Coupons
- Surfshark Coupons
- Nordstrom Coupons
- Walmart Promo Codes
- Dick's Sporting Goods Coupons
- Fanatics Coupons
- Edible Arrangements Coupons
- eBay Coupons
- Log in / Sign up
- Education and Communications
- Official Writing
- Report Writing
How to Write a Work Report
Last Updated: March 7, 2023 References
This article was co-authored by Madison Boehm and by wikiHow staff writer, Danielle Blinka, MA, MPA . Madison Boehm is a Business Advisor and the Co-Founder of Jaxson Maximus, a men’s salon and custom clothiers based in southern Florida. She specializes in business development, operations, and finance. Additionally, she has experience in the salon, clothing, and retail sectors. Madison holds a BBA in Entrepreneurship and Marketing from The University of Houston. There are 10 references cited in this article, which can be found at the bottom of the page. This article has been viewed 144,892 times.
Writing a work report might feel overwhelming, but it might be easier than you think. Work reports are typically used to explain your progress on a work project or provide your conclusions and recommendations regarding a workplace issue. To easily write an effective work report, start by considering your purpose, audience, research, and message. Then, draft your report using a typical format for business reports. Finally, you can revise the report to make it effective.
Planning a Work Report
- For example, your purpose may be to analyze a business issue, explain the results of a project you worked on, or provide your supervisor with an overview of your work progress. [2] X Research source
- Who all will read your report? Include anyone who might reasonably use the report in your audience.
- If you’re writing for different types of readers, include all necessary information for your least informed reader to understand. However, use headings for each section so that informed readers can skip information that is redundant for them. [4] X Research source You might also include sections for each audience to address their concerns.
- Financial information
- Statistical information
- Questionnaires
- Interviews with experts, coworkers, clients, etc.
- Has the project scope changed?
- What tasks have you done since the last progress report?
- What tasks are you going to do next?
- Are you on track to complete the project on time? If not, why?
- What obstacles have you encountered, and how will you overcome them?
- Did you learn any lessons this month?
- In most cases, you’ll start your report by explaining your results, conclusions, or recommendations. Then, explain how you got to this point and your reasoning, if applicable.
- If you are about to make a controversial conclusion or recommendation, explain your process and reasoning first so your audience will be able to understand why you arrived at this idea.
Drafting a Work Report
- In some cases, you might also include a cover letter to explain why you wrote the report, what it includes, and what you think needs to be done next. This is more common for reports that have taken a long time to prepare or require an additional explanation before the reader looks at the report itself.
- For a progress report, list your name, project name, date, and reporting period on a title page. Put each item on a separate line. You can label each line with “name,” “project name,” “date,” and “reporting period,” or you can just list the information. [9] X Research source
- Ask your boss if there are specific recommendations for formatting your work report. They’re your best resource for preparing your report.
- You don’t need to summarize the entire report. Just focus on the most important ideas in the report, such as the key recommendations or conclusions you’re presenting.
- If you’re writing a progress report, you can skip this section.
- Use titles and headers for each section so your report is easy to read.
- If you’re writing a progress report, you usually don’t need to include a table of contents, unless your boss prefers that you do. However, include titles and headers for each section to make it easier to navigate your report.
- Your introduction doesn’t need to be long. Be direct and specific so that your reader will understand the context and purpose without a lengthy explanation.
- Write 2-4 paragraphs for your introduction.
- For a progress report, your introduction should only be 1-2 paragraphs long. It should summarize your project and what you hope to accomplish. You might also preview the work you’ve completed and what you plan to do next.
- In most cases, this section will include an introductory paragraph and a list of the conclusions you reached.
- Here’s what a conclusion might look like: “1. Our population is aging, leading to more health risks among our clientele.”
- If you’re writing a progress report, you won’t have any results or conclusions to present. Instead, list your accomplishments or completed tasks in the section after your introduction. You might also provide a short 2-4 sentence paragraph in this section. However, a list is usually sufficient. You might list “Raised $200 to pay for festival tent,” “Contracted with Your Party Plan to manage festival planning,” and “Surveyed 1500 residents to gather public input.” [14] X Research source
- For example, you might write, “1. Train all employees to perform CPR.”
- If you’re writing a progress report, you’ll instead list the next tasks or goals that you plan to accomplish in your upcoming work period. For example, you might list “Find vendors for the festival,” “Approve festival designs,” and “Order promotional posters.” [15] X Research source
- This includes a lengthier discussion of your research and evaluations.
- This section should be the longest in your report.
- If you’re writing a progress report, you can skip this section. In its place, include a section on the obstacles you faced while working on the project, as well as how you overcame them. [17] X Research source You might write, “Many residents didn’t return the survey because it didn’t include prepaid postage. Moving forward, we’ll include postage on our surveys or give residents the option of doing their survey digitally.”
- Unless otherwise instructed, use APA formatting for business reports.
- You can skip this section if you’re preparing a progress report.
- For example, you might have “Appendix A,” “Appendix B,” and “Appendix C.”
- If you’re writing a progress report, you don’t need to include this section.
- You might write, “The arts festival planning project is on track for completion on schedule. We’ve completed 90% of our pre-planning activities and are now shifting attention to purchasing materials. The project has no outstanding obstacles, but we will address any that arise in the future.”
Making Your Report Effective
- Your headings might include: Introduction, Completed Tasks, Goals for Next Quarter, Obstacles and Solutions, and Conclusion.
- Tailor your headings to fit the information in your report.
- For a progress report, your audience will likely be your supervisor, team, or clients. [20] X Research source
- You would write, "Revenues are up 50% for the fourth quarter," rather than, "Revenues sky-rocketed by 50% to generate stellar fourth quarter earnings."
- Keep in mind that some work reports may be long, as they may cover a lot of information. However, your writing should still be concise.
- It's okay to write, "Sales increased over the last quarter after the sales staff implemented cold calling," rather than, "We saw an exponential increase in revenues over the past selling quarter as our talented, dedicated sales people began cold calling potential clients to ask them to purchase more products."
- First, give an overall summary of the business. It should not be long. You have to grab the reader's attention right away. Or else no one will read a 100-page document. [23] X Research source
- Then give an overall snapshot of where you are at financially, where you are in terms of the business and the team. [24] X Research source
- After that, go into your past report and show that you have been making revenue in the current year. Then mention that you will try to take the business in a particular direction based on the trends.
- Rather than writing, "Disengaged staff members are low in morale, making the office feel like a soulless machine," you could write, "Staff members whose productivity numbers rated lower than others reported feeling disengaged."
- Keep your language professional throughout your report.
- If you can, have someone else proofread your report for you, as it's difficult to spot all of your own mistakes.
- If time allows, set aside your report for at least 24 hours before you proofread it.
Outline for a Work Report
Expert Q&A
- After you write your first work report, you can use it as a template for future reports. ⧼thumbs_response⧽ Helpful 0 Not Helpful 0
- Your workplace may have a template for work reports. Talk to your supervisor to see if you can use a template for your report. ⧼thumbs_response⧽ Helpful 0 Not Helpful 0
- If you can, base your report format on an existing work report from your business or organization. Check the files at your office or ask your coworker or supervisor for a copy of an existing report. ⧼thumbs_response⧽ Helpful 0 Not Helpful 0
- If you’re using an existing report as an example, don’t copy the wording in that report. This is plagiarism and will likely result in you facing professional consequences. ⧼thumbs_response⧽ Helpful 2 Not Helpful 0
You Might Also Like
- ↑ https://www.unr.edu/writing-speaking-center/student-resources/writing-speaking-resources/how-to-write-a-business-report
- ↑ https://www.cipd.co.uk/knowledge/students/study-guides/business-report-writing
- ↑ https://www.grammarly.com/blog/how-to-write-a-report/
- ↑ https://people.montefiore.uliege.be/mfonder/INFO0064/report_writing_instructions.pdf
- ↑ https://www.e-education.psu.edu/styleforstudents/c6_p10.html
- ↑ https://www.victoria.ac.nz/vbs/teaching/resources/VBS-Report-Writing-Guide-2017.pdf
- ↑ https://bizfluent.com/how-7883364-write-report-boss.html
- ↑ https://www.auckland.ac.nz/en/engineering/current-students/undergraduate/practical-work/practical-work-reports.html
- ↑ https://hrnews.co.uk/what-is-a-work-report-and-how-to-write-it/
- ↑ https://wac.colostate.edu/docs/tipsheets/writing_business_reports.pdf
About This Article
To write a work report, use a cover or title page to provide the name of your report, the date, and the names of the authors. Next, provide a brief executive summary detailing the key information, such as the mission statement, objective, company information, and growth highlights. After your summary, include a table of contents listing what’s in your report. Then, at the beginning of your actual report, include an introduction that gives an overview of the report. After your introduction, give an overview of your research or evaluations and how your findings relate back to the topic of your report. Following the overview, give your recommendations for moving forward and conclude your report. To learn how to add an appendix to your report, keep reading! Did this summary help you? Yes No
- Send fan mail to authors
Reader Success Stories
Peter Akpan
Dec 6, 2022
Did this article help you?
Christian Aymar
May 22, 2019
Featured Articles
Trending Articles
Watch Articles
- Terms of Use
- Privacy Policy
- Do Not Sell or Share My Info
- Not Selling Info
Get all the best how-tos!
Sign up for wikiHow's weekly email newsletter
Get Access to ALL Templates & Editors for Just $2 a month.
- Google Docs
- Apple Pages
- Illustrator (AI)
- MS Publisher
- Vectors (EPS)
- Google Sheets
- Apple Numbers
- Power Point
- Backgrounds
- Coloring Pages
- Illustrations
- Video Online
29+ Weekly Report Templates in Word
A weekly report is an informational document that serves to relay and communicate progress, evaluation, and more. In most companies, an executive report is required weekly in order for employers to track their employee’s performance and current standing. A weekly report could also be about an incident report that has transpired within a particular week. You may also see report samples .
- Report Sample in Microsoft Word
- Report Examples
Weekly Status Report Template
Weekly Project Report Template
Weekly Project Management Status Report Template
Weekly Sales Report Template
Weekly Activity Report Template
Weekly Sales Activity Report Template
Weekly Business Report Template
Project Weekly Reports
Free weekly report card template.
- Illustrator
Free Weekly Report Template
- Editable PDF
Project Weekly Status Report Template
Weekly Project Report
Project Management Report
Weekly Status Reports
Weekly progress status.
Team Member Status Report
How to Write a Weekly Report
- Data Gathering – Either you take note of all the data that you have or you gather appropriate data for a certain report to get you started. It is important to filter the relevant information that you have for you to deliver accurate reports. Whatever information is included in production report templates should come up from obtained data that is sorted out well.
- Report Date – All given report samples and report templates such as status report templates should always be observed with current and updated report dates. Weekly reports that record and monitor on a particular subject would no longer be put to good use without dates on it.
- Summary and Discussion – Stick with your established purpose for writing a weekly report. Be sure your summary and discussion is grounded on the main purpose of writing a weekly report in the first place.
Weekly Progress Reports
Bi-weekly progress report.
Weekly Project Status Report
Student Weekly Progress Report
Marketing Weekly Reports
Marketing progress report.
Weekly Marketing Report
Common Inclusions of a Weekly Report
- Urgent Matters – Weekly reports can relay urgent matters within an internal setting. Any concern that needs to be disseminated right away should all be written in a weekly report example that is best structured for different concerns raised.
- Reminders – It could also be indirectly implied from weekly reports that reminders are essential most especially in maintaining company operations. Reminders are commonly derived from the results, findings, and conclusions of weekly reports.
- Problems – Resolution and reports on the different problems could form part of a weekly report set to take note of what has happened within the span of one week. A proper order of events that may have caused problems should be subject to appropriate investigation in these investigation report templates .
- Daily Work Track – A compilation of daily activities could end up with a weekly report. A daily work track is meant to generate information to fill up weekly reports for any purpose it may serve best. A list of daily activities should also be those that are considered targeted activities and weekly reports should be able to take note of everything subject for weekly assessment and evaluation.
- Proposals – Weekly reports could also include proposals, most especially when it is directly coming from employers. It could be a proposal set to run within a weekly duration or a proposal planned within a week and set to be effective in the next successive days.
- Plans – A weekly report should be able to relay plans that are relevant and beneficial to those who are involved. People directly involved in plannings could be notified through plans reflected in weekly reports.
Weekly Activity Reports
Student activity report.
Staff’s Activity Report
Weekly Safety Reports
Weekly safety inspection.
Construction Safety Report
Weekly Safety Meeting
Purpose of a Weekly Status Report
- Saves time. It it weren’t for weekly status reports, everything within certain organizations would be very much engaging and at the same time tiring. It would be much convenient for employers to look into information on HR report templates rather than converse with every single employee.
- Keeps track of records. A weekly status report aims to polish and update records from time to time. In circumstances in which certain changes are made, quick monitoring procedures are then implemented to make sure everything is taken note of. Accurate tracking through information acquired for data analysis report templates could also be the ideal.
- Provides accurate feedback. An entire work week should always be entitled to a feedback. Everything reported in a report sample in PDF or Doc file format should be able to relay feedback that is relevant to any formulated weekly report.
Student Weekly Reports
Student progress report.
Weekly Student Activity Report
Employee Weekly Reports
Employee weekly status.
Employee Weekly Time Report
Time and Attendance Report
Construction Weekly Reports
Construction progress and inspection report.
Construction Management Weekly Report
Weekly Sales Reports
Weekly sales activity.
Sample Weekly Report Templates
- Construction projects are projects that clearly need weekly reports for proper monitoring. This Construction Management Weekly Report Template will definitely be easy to manage and fill out with relevant information. Project phases and other details are clearly reported for transparency and accurate tracking.
- Every work week is composed of daily activities. This Time and Attendance Report Template could effectively track every day of the week and collate significant information. It could even include an attachment of technical report templates with the appropriate information needed.
- This page does not only offer weekly report templates for a corporate setting. As shown in this Weekly Student Activity Report Template , students could be more productive if they follow its structure of reporting.
More in Report Templates
44+ FREE & Premium Weekly Report - Download NOW
Beautifully Designed, Easily Editable Templates to Get your Work Done Faster & Smarter.
How to Write a Weekly Marketing Report (+ Template)
Jan 28 2021 ● 7 min read
Table of Contents
As a new employee, the idea of writing weekly reports may seem uneasy and uncomfortable at first, but the truth is that weekly reports are not as tricky as they seem.
All you need to write a perfect weekly report are the necessary information and an ideal weekly report template.
New employees often can't resist the urge to ask if weekly report writing is essential and why any organization would think of making it a prerequisite. Or isn't the progress of the company prominent enough? Why go through the stress of documenting every weekly activity?
Business owners, employers, and organizations want to measure and evaluate important metrics and see how far you are delivering and discharging your primary objectives on a weekly or monthly basis.
What is a weekly report?
A weekly report is a document that contains information that can help the organization evaluate the employee and the organization itself, on a weekly level.
For example, a weekly report gives you a helicopter view of marketing initiatives and long-term projects, like SEO, PR, and content marketing campaigns, and how these projects influence your key metrics.
Organizations can make improvements based on personal thoughts and suggestions about work, productivity, and progress updates. These suggestions can help the organizations understand employees' strengths as independent workers and as a team.
Now that you understand that writing a weekly report is as vital as it can get, what then are the steps to writing a perfect weekly report?
How Do You Write a Weekly Report?
Writing a well-detailed business report may not be limited to these points, but they are sure to get you started in the right direction.
1. Identify the Purpose of your Weekly Report
How can you write a perfect weekly status report without identifying the report's purpose in the first place?
Identifying your weekly report's purpose will help you understand the type of information that your report should contain. In the later part of this article, we will get to the basic information that every report should have. But, for now, let's stick to how to write a weekly report first.
You do not want to talk about things that don't concern your weekly status report's role. You should be able to recognize if gathering information from team members or personnel issues, equipment problems, or administrative concerns should pop up in your report.
Once you start writing your weekly status report, try as much as possible not to stray away from the purpose of writing it.
2. Understand Your Role
You might not expect to find this in this article, but the truth is that knowing your role is equally as important as knowing the purpose of writing a status report.
Ensure that you have your responsibilities spelled out to you and understand them to the letter.
It will help if you are clear about the role you are handling and what the definition of success for that role is. That is the only way you can be sure of measuring your deliverables appropriately.
3. Organize your Information
When writing a business report or weekly status report, it is imperative to note the first rule of thumb, which is "keep your report organized."
You do not want to miss out on important KPIs or have essential points coming off in the last paragraph because you didn't remember it quite early enough while writing your status report.
Your report needs to be as clear, concise, and straight to the point as possible. The purpose of a weekly report is not to stress your manager or employer out but inform him/her as adequately as possible about your weekly progress and whether your marketing strategy is unfolding in the right direction.
Depending on your role in your organization, you should gather as many points as you would need and put them down on a rough note.
When you are satisfied with every piece of information you have highlighted, you can now arrange them according to their level of urgency using well-structured headings and paragraphs.
4. Determine Who Will Read Your Report
Identifying who will read your report is crucial to writing a satisfactory weekly status report. Knowing who you are addressing in your status report will help you understand what information to include and what not to add to your report.
Are you writing to your team leader, manager, executives, or administrators? Then a board report template is what you'll need to create. Answering this question will help you set the right tone for your report and give you insight into how detailed the report needs to be.
5. Ask for Report Templates
Samples or report templates can only be a problem if you are the first person to take up your position or role in your organization. Nevertheless, you can always count on online resources to help you out.
Automated reporting software saves you hours of building different types of marketing reports.
Having a data-driven weekly report template you can integrate with or sample could be all you need to write a perfect weekly report. It would be best if you considered reaching out to your administrative assistant to request a sample.
So, instead of starting from scratch, you can always have a weekly sales report template with the correct settings, including margins, tables, paragraph styles, and fonts.
You should also be able to integrate this template with Google Analytics, an email marketing tool, LinkedIn Ads, Facebook Ads, and every other social media channel that your marketing agency uses.
Social media marketing is an important part of many clients’ overall digital marketing performance report and contains specific marketing data you should include in your monthly marketing report template.
But the social media report is not the only type of weekly report that helps you understand the bottom line.
Your weekly marketing report can be a one-pager and focus only on website traffic, or contain multiple pages and analyze different key performance indicators, such as organic traffic, click-through rate (CTR), PPC, ROAS, rankings, conversion rate, landing page open rate, bounce rate, as well marketing metrics from Google Ads, and other marketing channels.
This will make writing your weekly marketing efforts easier, mostly if your organization prefers an electronic system of report documentation and has a marketing budget to accommodate it.
By now, you must have gained some level of confidence about writing your next weekly digital marketing report. Now, let's go over the marketing activities that you should consider including in your project status.
What Should Be Included in a Weekly Status Report?
Regardless of the organization you are currently working in - or the role or position you are occupying, here are essential report template subjects that must be included in your weekly sales report;
Whatever document involves reporting should always have an appropriate date. The aim of writing a status report is record keeping. Should any issue poke its head, it will be a hassle-free experience for your manager or team leader to go through the files chronologically.
2. Daily Achievements
Weekly status reporting requires that you give detailed and accurate information on each of your weekly activities. Although, while doing this, you should be concise, straight to the point, and brief. You don't have to include real-time activities that do not concern the purpose of your weekly status report. Alternatively, you can create a daily report template to provide the most accurate data to your clients.
3. Headline
Including headlines in your weekly report goes a long way in helping whoever it is directed to know where the report Is coming from, and this helps them evaluate and understand your report better.
Regardless of the type of report, Be sure to title your report with your [role] + [the report's status]. Let's say you're a General Supervisor, so you'd title your report as General Supervisor Status Report.
Including your weekly report tasks will help your stakeholders understand how much work you had on your hands for the week and how far you were able to get them done.
An effective way to include this in your report is to categorize tasks under 'in progress, 'done, and 'pending.
5. Challenges/Roadblocks
When writing a weekly report, you should always have in mind that your superior expects you to come across a few quagmires and does not expect you to hold back on them in your report.
Report challenges encountered during the week, and if possible, comment with your honest opinions, and suggest steps you think the management can take to ensure smooth workflow.
6. Action for Next Week
This involves hinting to your manager about your plans for the coming week, so he/she can consider this when assigning new tasks.
This also will show your preparedness towards carrying out your responsibilities as at when due.
When writing a weekly status report, always close your report with a summary that highlights all your major points.
It will help if you remember that you would be doing your status reporting every week. Therefore, always leave a summary so that your top management doesn't have to go over the whole report before understanding your purpose for writing that particular report.
With these outlines, your next status report should be a lot easier. You may need to add more than this, but that depends on what additional information your superior expects or suggests you add.
3 Weekly Report Writing Mistakes to Avoid
1. disregarding the structure.
You do not want to disregard the structure of your organization's report writing template/style. After writing a successful report for the week, save the template and reuse it the following week. You are going to write weekly reports every week, doing this will make your life a lot easier.
2. Failing to account for readability
You must pay attention to the three key writing characteristics for weekly status reports.
Be straight to the point and concise when giving your reporting on your weekly marketing KPIs.
- Use simple language
You do not want your superior going through hard times to understand your report. Keep your report as simple as possible.
- Write with the reader in mind
Use short paragraphs, headings and subheadings, and bullet points to make your work easy to read. Use readable text sizes and write small to average-length sentences with simple words.
- Typographical/Grammatical errors
Bad grammar, poor punctuation, and typographical errors will ruin your weekly status report in seconds.
In other to avoid these errors:
- Exchange your report with your colleagues to check for errors before submitting it to your management.
- By reading your report out loud.
- This can help you pick redundancies and flawed constructs in your report.
- Take your time to proofread as much as you can before putting it up for submission.
3. Lack of Attention to Design
To make your report as detailed as possible, you need to pay attention to its design. Make proper use of colors to distinguish between tasks, e.g., having completed tasks in blue, pending tasks in green, and tasks that are yet to start in red. It doesn't have to be these colors, but colors sure help. You can use different designs for different report examples.
Marketing report templates allow you to include not only include just charts and graphs, but also diagrams, timelines, maps, and other data visualization widgets.
White lines between paragraphs, line spacing, and cell merging also play important roles in creating a perfect weekly report.
How Do I Create a Weekly Report in Whatagraph?
Creating a weekly report in Whatagraph is pretty simple and straightforward, but it all depends on the role you are reporting for and the data you are looking forward to working with.
First, choose your data sources and connect them to Whatagraph. We currently have over 40 data source supported, with anything from Google Analytics, all the way to LinkedIn Ads and TikTok Ads.
Second, choose a report template. We have a template library with 100+ report templates to choose from. Any one of these can be sent weekly. Once you choose your template, adjust it to your style and liking and you're good to go.
Third and final, set the report to be sent out at a weekly interval.
Wrapping up
Creating and sending out weekly reports can be one of the most fruitful activities for your marketing team or agency and even your client. The best part is, with a reporting tool like Whatagraph, you can create a weekly report in just minutes.
Sign up for your free trial today!
Published on Jan 28 2021
Gintaras is an experienced marketing professional who is always eager to explore the most up-to-date issues in data marketing. He is always in search of new and unexplored angles to share with his readers.
Related articles
Moving from Universal Analytics to Google Analytics 4: Impact on Data
Supermetrics Review: Should You Still Use It in 2023?
Supermetrics Pricing: How Much Does Supermetrics Cost in 2023?
Supermetrics Complete Guide: Everything You Need to Know
Supermetrics for Online Marketing Reporting: 6 Reasons To Consider an Alternative
What Is Data Mapping in ETL and How Does It Work?
10 Outstanding Templates of Weekly Reports | Free Download
By archtc on October 13, 2019 — 9 minutes to read
- Types of Weekly Reports Part 1
- How to Write Effective Weekly Reports Part 2
- 10 Weekly Report Templates: Free Download Part 3
- How to dramatically reduce the time you spend creating reports Part 4
The Essentials for Writing Weekly Reports:
Tips and Templates (Free Downloads)
A weekly report communicates the progress, accomplishments, and issues encountered in a given week.
Types of Weekly Reports:
Internship weekly report.
A report submitted by a student who is undergoing an on-the-job training, this particular type of weekly report accounts for all the activities of the student during the week (related to his practice). Detailed and precise, it describes what the student has been doing, how, why, and what he has learned. It also asks for electronic files or samples of what the intern is currently working on. Aside from describing the intern’s work during the reporting week, it also allows the intern to narrate his accomplishments and the issues he encountered and what he has learned. It also allows them to state how they were able to apply what they learned at the school to perform a task or solve a problem in the place where they have their internship.
Marketing Weekly Report
Weekly sales reports, weekly report of an employee to supervisor.
Accounting for tasks during the week, a company may require its employees to submit a weekly report to their supervisor. The said report may include a summary of the week’s activities, including the accomplishments and problems encountered, and the plans for the following week. . A company may have a standard format for the weekly report to be used by the employees. It could be in the form of an email, a Word template, or it could be a collaboration tool like ProsperForms . .
When submitted to the supervisor, this report provides an overview of how the employee performed during the week without the need for him to constantly keep in touch with the employee.
The weekly report enables supervisors and managers to maintain track of an employee’s progress and tasks during the week. It helps the supervisor and the staff to set performance targets and monitor whether these objectives are being met. It also allows the supervisor to see if his team needs coaching.
Weekly Report of the Project Team to the Stakeholders or Others
Stakeholders are persons or group of individuals with interest in a project. The project team may be required to prepare a weekly report to these stakeholders. Other than that, they may also need to furnish other concerned departments within the organization of the same weekly report. . The purpose of this type of weekly report is to provide information and updates to these individuals so that they will have an idea of where the project is at the moment and if the project and the team need assistance or intervention. This weekly report presents quantitative data which may be submitted in the tabular or graphical form.
Weekly Expense Report
A weekly expense report accounts for all expenditures made during the week. However, the contents of this report may vary depending on the purpose of the report. Therefore, it’s important to have knowledge of what the report is for and why the company needs it. For example, an employee who is on an official business trip may need to submit his weekly expenses report so he may claim reimbursement for such, or as a liquidation of the cash advance given to him for this journey.
A construction project manager may also need to submit a weekly expenses report accounting for all the materials bought and other expenses made for the building project.
Weekly Report on the Key Performance Indicators
A weekly report on key performance indicators measures the performance of the business in certain areas of the firm. The KPIs are criteria used by the company to determine whether they are on the right path towards the fulfillment of their goals or if they are not meeting performance targets. It gives the company an idea whether things are going according to plan or if there are adjustments that they need to make in order to catch up, in case they are lagging behind.
How to Write Effective Weekly Reports
A weekly report is a short summary of what has been achieved in the past week. It can also include a list of tasks that have been completed or are planned for the next week. This is a regular report that we send to our management, executives and/or investors.
The objectives of a weekly report are to provide transparency, show progress and provide stakeholders with an update on the progress and highlight any potential challenges.
A successful weekly report should be well-written, concise, and easy to understand: clearly identify the purpose of the report, provide clear and concise explanations, and make sure to include all necessary information.
The following are some tips to help you write an effective weekly report:
Know the Purpose of the Weekly Report
Know who will read the weekly report, present the data and information according to its importance, deliver the report in a compelling.
Create headings and subheadings that allow the readers to quickly scan sections and have an idea of what it’s about. Write in clear and simple sentences to demonstrate clarity and structure of thoughts. . Use active verbs and avoid writing using passive voice. Make sure that the report has no errors and is free from jargon.
Keep the report as short as possible. It should not exceed one page. Focus on the most important tasks and outcomes of the week. Write it in a way that is easy to read and understand – use bullet points or numbered lists to present your information clearly and concisely. Make sure that you include all relevant information – do not leave out any important details just because they are not related to your current project or task. Include any meetings, conferences, events, or other activities that took place during the week under “Other.”
Weekly Reports: Free Downloads
Click Here to Download Weekly Report Template – Employee Weekly Report DOCX
Click Here to Download Weekly Report Template – Employee Weekly Status Report DOC
Click Here to Download Weekly Report Template – Expense Report XLSX
Click Here to Download Weekly Report Template – Internship Weekly Report DOC
Click Here to Download Weekly Report Template – KPIs DOCX
Click Here to Download Weekly Report Template – Weekly Marketing Report DOC
Click Here to Download Weekly Report Template – Weekly Marketing Report 2 DOC
Click Here to Download Weekly Report Template – Weekly Sales Report DOC
Click Here to Download Weekly Report Template – Weekly Sales Report XLSX
—————————————————————————-
You can also use the following templates on ProsperForms :
Edit and use this template
Additional Sources
- How to Write an Weekly Status Report + Free Template Download
- How to Write an Impressive Weekly Project Report + Free Template Download
- How to Write a Weekly Sales Report + Free Template Download
20+ Sample Weekly Report Templates [Excel, Word & PDF]
Below listed weekly report templates are designed in Microsoft word, excel & PDF formats to facilitate individual persons, managers, and supervisors providing an update on their progress to the top management or business establishment each week. Reports are vital documents prepared to convey information and details about something and weekly reports are prepared after every seven days a week for various purposes.
You can download multiple free weekly report templates here on this page. A weekly report has information about a department, team, or project in the recent seven days. It is an excellent tool to provide updated information about the progress of a particular department or project. Weekly reports are different in types and commonly used in business establishments and companies for various reasons. A weekly report lets a manager or team leader tell its seniors about overall progress or improvement in the last seven days in a professional format. One can use our weekly report templates to write weekly reports accurately.
Free Weekly Report Templates:
Weekly status reports, weekly attendance reports, weekly progress reports, and weekly sales reports are some commonly used types of weekly reports and can be used in almost all business organizations and companies according to their needs. Employees on entry-level can submit weekly reports to their supervisors and managers to let them know about progress and middle management can inform top management or business establishment about weekly achievements and accomplishments in the best way.
Aside from the size and nature of the business, weekly reports are best for all companies and organizations to track various aspects of business operations on weekly basis. Luckily, Microsoft Word is a features computer program that enables its users to write weekly reports with a professional appearance. Here we also have a ready-to-use weekly report template and it can be edited easily to add personal details and information in order to write a weekly report in a short amount of minutes.
Editable Weekly Report Templates:
Weekly purchase status report template.
Blank Weekly Progress Report Template
Weekly Expense Report Excel Template
Weekly Time Report Template in DOC Format
Consultant’s Weekly Status Report Word Template
Bi-Weekly Progress Report Example
Employee Weekly Status Report Template Excel
Team Member’s Weekly Status Report Example
Weekly Operations Status Report Template
Student Weekly Internship Report Template
Weekly Project Status Report Excel Sheet
Employee Weekly Status Report Word Template
Printable Weekly Report Templates:
Weekly academic report template.
Sales Representative’s Weekly Report Sample
Printable Weekly Status Report Template
Fillable Weekly Sales Report Template
Student Teacher Weekly Report PDF Format
Employee Weekly Time Report Example
Fillable Bi-Weekly Time Report Template
Official Manager’s Weekly Report Template
Sample Weekly Academic Progress Report
Related posts:
- Top 15 Weekly Status Report Templates – Word Excel Formats Some useful Weekly status report templates are available for download here on this page. One of the most important things to do is keep your team and concerned persons informed about the status of the work when managing a specific project or work and it can be done efficiently with...
- 18+ Monthly Report Templates – in Excel, Word & PDF Formats Below are monthly report templates which are available in Microsoft Word, Excel, and PDF formats and you can download them free of cost. These monthly report templates are very much useful for everyone. Report writing is the safest and most effective way to communicate business-related details and information with other...
- 15+ Important Financial Report Templates [WORD, EXCEL, PDF] Here we have an endless collection of templates and the financial report templates are also added for your reference. You can simply download any of the given templates into the computer by hitting the below appeared download button. A vital business document that discloses an organization’s financial status to management,...
- 16+ FREE Project Status Report Templates [WORD & EXCEL] Searching for a ready-made project status report template? Just stop and don’t go elsewhere because we are allowing you to download a great collection of easy-to-edit project status report templates from here. Writing a project status report is a process of communicating the current status of a running project. Exceptional...
Weekly Status Report Email: 5+ Most Useful Samples
A weekly report is a review of your workweek that includes a summary of what you completed, projects that are currently in progress, and plans that outline your workflow for the following week. Weekly reports are typically brief and concise, lasting only one page. To maintain consistent communication with team members and supervisors, most professionals send weekly reports on Friday afternoons.
Sample Email for Reporting Weekly Status :
Weekly status report email: 1.
Dear [mention the name of the recipient]
I took several steps [date] toward the completion of our current social media marketing campaign and the planning of our new campaign.
- We have completed the social media marketing strategy for our new campaign.
- On [date or period], I wrote and published new blog posts.
- Every weekday, I designed and posted graphics on [application name].
In the works:
- Putting the current social media marketing campaign into action
- Making a social media posting calendar
- Creating a paid advertisement to promote our newest products before their release.
- For the week, I surpassed [total blogs] blog views.
- [Total followers] new [application name] followers were added.
- Increased the average number of likes per Instagram post by [percent]%
Because there has been less company news recently, the main challenge I faced [period] was finding new content to post about. I believe that highlighting employees on social media could be a solution to this problem. This could increase both the amount of content we have to post and employee morale.
I intend to launch our new social media campaign [period] officially and to continue increasing our followers and engagement by posting and commenting frequently. In addition, I intend to meet with the marketing team to brainstorm creative ideas for the new campaign to support our marketing goals.
[Mention the name or company of the sender]
[Mention the signature or logo of the sender, if any]
Weekly Status Report Email: 2
[Mention the name of the person] is my recommendation for reporting the position of [mention the post] at [mention the name of the company]. Lucy has been in the [mention the department] department for [mention the number of years] years, and when I first started here last year, I knew she was the person to go to with any questions. She is a natural leader with exceptional organizational skills.
[Mention the name]’s ability to plan a strategy and ensure that it is implemented correctly and quickly has greatly contributed to our department’s recent success. She was, in fact, the team leader on [number] of our most recent and successful projects.
She is creative and hardworking, and she frequently assists colleagues on other projects. With [mention the name] as [job post], I believe the department will thrive and grow. Her industry knowledge and work experience make her an excellent candidate for advancement.
[Mention the name] has strong writing skills, which have enabled him or her to write high-quality correspondence and publications. He has even taken on additional writing duties. He or she asked to be in charge of our weekly newsletter, and our office has praised his well-edited, thoughtful letters since then.
He or she is a tremendous asset to our office, and his expertise, on-the-job experience, and participation in continuing professional development classes make him a strong candidate for advancement.
Please feel free to contact me if you need any further information about anything. You can reach out to me by dialing [mention the contact number of the sender] or else you can also email me at [mention the email id of the sender].
Weekly Status Report Email: 3
I’ve known [mention the name of the person] in several capacities for [mention the number of years] years. She has been my [mention the relation]’s riding instructor for many years. She is also my business partner in a small business where she is in charge of writing and editing articles and website content.
[Mention the name] is highly efficient, detail-oriented, and knowledgeable. He or she frequently completes a task well ahead of schedule. She or he is extremely organized, never missing a deadline or forgetting an assignment.
He or she also gets along well with people of all ages. She or he has taught riding to young children, the elderly, and people of all ages in between. Her excellent communication skills (both written and verbal) enable or her to connect with people of all backgrounds and inspire them to give their all. He or she asked to be in charge of our weekly email, and since then, our office has commended his well-edited, considerate letters.
[Mention the name] is a valuable addition to our office, and his knowledge, experience, and participation in ongoing professional development classes make him a strong candidate for advancement.
In conclusion, I strongly wish that [mention the name] will do great in any position or endeavor she may wish to pursue. She will be an excellent addition to any organization.
Please do not hesitate to contact me if you have any questions. You can contact me by calling me at [mention the contact number of the sender], or else you can email me; my email id is [mention the email id of the sender]
Weekly Status Report Email: 4
[Mention the name] is someone I’ve known for [mention the number of years] years. I’ve known [mention the name] in a variety of capacities over the course of our friendship. [Mention the name] is my next-door neighbor, and she has been my babysitter since my first child was born [number of years] years ago. She has since become the babysitter for my [number of children] children. [Mention the name] has shown great maturity and creativity in the [number of years] years I’ve known her.
He or she is wise for his or her age. He or she was only eleven when he or she became our babysitter for the first time, but she was so responsible. [Mention the name] even started a policy of writing a brief summary of what they did and how each child behaved at the end of each babysitting job. She demonstrates exceptional professionalism.
[Mention the name] is also a very creative person. He or she has created various games and art projects for children ranging in age from newborns to [number of years] year-olds. He or she once created a play, costumes, and a set with our children, and they performed it for us after a week of rehearsal. Not many teenagers are this creative or take such initiative.
[Mention the name] is a young woman who is intelligent, capable, dedicated, and personable. In every situation I’ve seen her in, he or she is always quick on her feet and has sensible reactions. I am confident in saying that he or she is capable of handling any situation with maturity and thoughtfulness.
If you have any questions, please contact me at [mention the email] or [mention the contact number].
Weekly Status Report Email: 5
[Mention the name] lived next door to me for [mention the total number of years] years before relocating to [mention the name of the company or organization] last month. He or she is a wonderful and kind person who has been extremely helpful to me and several of my neighbors.
I have difficulty getting around. [Mention the name] would always come over to my house and offer to mow my lawn or help me with my errands. He or she was always cheerful and friendly, and his or her assistance was greatly appreciated.
We would frequently discuss her education, and I was aware that she did well in school and had a high-grade point average. He or she never complained about her homework, even when he or she had large projects to complete or lengthy papers to write.
[Mention the name] would make a fantastic addition to your sales team. In addition, I believe he is prepared for an entry-level management position. He gets along well with his coworkers, and they enjoy working with him. I’m confident he’d be an excellent shift supervisor or assistant manager.
[Mention the name] is a bright, creative, and genuinely nice person who will excel in whatever field he or she chooses. I am delighted to provide this reference. Please call or email me if you have any questions or want to learn more about my experiences with [mention the name]. You can reach me at [mention the contact number of the sender], or else you can email me at [mention the email id of the sender].
Similar Posts:
- Ultimate Email Marketing Audit Guide To Know About
- Email Bounce Back: What is it and How To Reduce Them?
- Email Marketing Analytics: Metrics & KPIs To Track
- Ultimate Guide For Planning Your First Email Campaign
- Ultimate Guide To Write Catchy Email Subject Lines
I am certified and awarded Email marketing expert. I’ve spent the last decade reading and writing marketing books and blogs as well as my articles helps people to start their Email Campaign from scratch or boost their existing business.
Leave a Comment
- Advertising
- Applications
- Assessments
- Certificates
- Announcement
- Invitations
- Newsletters
- Questionnaires
- Food & Beverages
- Recruitment
- Marketing Examples
- Transportation
32+ Weekly Report Examples & Templates
Weekly reports examples and templates, 32+ weekly reports template examples, what is a weekly report, tips for making a weekly report, what are the different types of weekly reports, what are the common sizes of a weekly report, what are the common elements of a weekly report, simple weekly status report.
Template Details
Available file formats, blank weekly project status report.
Weekly Expense Report Sheet
Weekly Report Card Template
Executive Weekly Status Report
Weekly Camp Schedule Report
Weekly Sales Activity Report
Weekly Task Report Template
Employee Weekly Report Template
- Google Docs
- Apple Pages
Work From Home Weekly Report Template
Weekly Status Report Template
Weekly Sales Report Template
Weekly Activity Report Template
Weekly Safety Report Template
Weekly Test Report Template
Weekly Expense Report Template
Weekly Work Report Template
Weekly Project Report Template
Weekly Operations Report Template
Weekly Business Report Template
Project weekly Status Report Template
Agency Weekly Sales Report Template
HR Weekly Status Report Template
Construction Weekly Quality Report Template
Team Weekly Status Report Template
Sample Weekly Status Report Template
Office Weekly Report
Preschool Weekly Activity Report
Teacher Weekly Behavior Report
Weekly General Status Report
Weekly Report for Contractor Project
1. Identify the Purpose Early On
2. include only relevant information, 3. be as comprehensive as you can, 4. use templates when necessary, more design, 36+ sales report examples & samples - pdf, word, pages ..., 8+ recruitment report examples - docs, pdf, pages, word ..., 30+ expense report examples & samples - pdf, word examples, 14+ sales report example & samples - pdf, word, pages examples, 17 + project report examples & samples - pdf, word, pages ..., 10+ expense report examples & samples examples, 36+ report examples in excel examples, 11+ project status report examples - pdf examples, 11+ feasibility report examples - pdf, doc examples, related articles.
- 8+ Weekly Status Report Examples - PDF Examples
- 9+ Internship Report Examples & Samples - PDF Examples
support your career
get the interview & get the job
- Career Development
How To Write a Report for Work (With Examples)
If you’ve been asked to write a report for work, you may be wondering how to go about it. After all, reports are typically associated with academia. However, workplace reports can be just as important, and are often used to communicate findings or recommendations to a boss or team. The key to writing a good report is to be clear and concise. Start by understanding the purpose of the report and who will be reading it. Then, organize your thoughts and information into an outline. Once you have your outline, you can start writing your report. Be sure to proofread and edit your work before you submit it. With a little planning and effort, you can write a great report for work.
Work report template
You can format a work report using the following example:
[Project name] [Date] [Prepared by: your first and last name] [Company name]
Use this section to list any conclusions or suggestions you have for the report’s executive summary or abstract. Include the most crucial concepts covered in the report as well. You do not need to include this section if you are writing a daily work report or progress report. ].
[Body: You should concentrate on describing the information you wish to convey in the body of your report. You can list project-related findings, conclusions, and findings that were made. Include your accomplishments or tasks that you have completed in daily or progress reports. ].
[Recommendations: In this section, you should list your suggestions that will address a specific problem or are based on the findings or results of a project. As an illustration, you might suggest that the company “spend one hour each week training employees on the new handbook.” Your upcoming objectives or tasks can be listed in this section of a daily or progress report. ].
[Conclusion: Reiterate the most crucial recommendations and sum up the findings or results discussed in your report. ].
What is a work report?
1. identify your audience.
Knowing who will be reading your report is crucial for choosing how to format it, what to include, and what voice to use when writing it. Establish who will be reading your report and tailor it to these specific people, for example, if you are writing a sales report for your manager, will anyone else be reading the report? Likewise, if you are writing a business analysis report, will your higher-ups be reading the report, or just your immediate supervisor?
2. Decide which information you will include
You should concentrate on determining the purpose of your report to decide what details should be included after determining who your audience is. You could inquire about what they anticipate seeing if you know who will be reading the report. Choose to include details that will help people understand your message the most.
For instance, if you’re writing a report on sales, it may be necessary to include details on whether sales targets are being met, the goods and services that are selling the best, the difficulties you or your team are currently facing, and your team’s sales projection for the upcoming month or quarter.
3. Structure your report
You should format your report when writing it so that it is simple to read and comprehend. Although the sections you should include in each report will vary, you can use the following list of report components as a general outline when writing your report:
4. Use concise and professional language
When writing your report, make an effort to use language that is clear and concise. Use straightforward language while remaining professional to convey your message as quickly and clearly as you can. Avoid using “fluff” or wordy sentences when possible. For instance, you could say, “Regularly refresh your inbox,” as opposed to, “You might find it helpful to regularly refresh your inbox to stay up to date on emails.” “.
5. Proofread and edit your report
Put your report aside after you’ve finished writing it for at least an hour before you proofread it. This will enable you to view the report with fresh eyes and identify errors you might not have noticed before.
Work report example
You can use the following work report sample as a model when creating your own report at work:
November 5, 20XX Prepared by: Sally Smith ABC Company
An update on the XYZ project, which is due on December 5, will be given in this report. An updated employee handbook with approved increases in paid time off and updated rules and regulations will be produced as a result of this project. By providing them with information about the new benefits that have recently been implemented and workplace expectations, this handbook will try to make employees more aware of those things.
Summary of work completed:
I have finished the following for the XYZ project as of this date:
Tasks to be accomplished by November 12, 20XX:
The XYZ project will be finished by the target date as planned. There are currently no glaring problems or obstacles in the way of this project, but if any do arise, they will be quickly resolved.
report writing format 7 tips and how to write an effective report
How do you write a report at work?
- Identify your audience. …
- Decide which information you will include. …
- Structure your report. …
- Use concise and professional language. …
- Proofread and edit your report.
How do I write a report to my boss?
- Focus On the Why. Understand why you are writing the report.
- Decide What Information to Include. assemble the data you require, such as financial information, charts, and graphs
- Decide How to Present Your Recommendation. …
- Add an Executive Summary. …
- Format the Report. …
- Check and Proofread.
How do you write a report example?
- Decide on terms of reference. Many formal reports contain a section that describes the “terms of reference” for the document.
- Conduct your research. …
- Write an outline. …
- Write the first draft. …
- Analyze data and record findings. …
- Recommend a course of action. …
- Edit and distribute.
How do you start writing a report?
Related posts:
- 15 BPI Certifications (With Tips for Choosing One)
- Report Writing Skills: Definition and Examples
- How To Measure Training Effectiveness in 5 Steps
- What Is ABC Inventory? (With Benefits, Steps and an Example)
- FAQ: What Is an Oil and Gas Management Degree?
- 30 Inspirational Career Change Quotes (And How They Help)
- 10 of the Best Master’s Degrees for the Future (And Jobs To Consider)
- ECPM: Definition, Importance and How To Calculate
Related Posts
How to write a letter to the editor in 8 steps, how to learn embedded systems programming in 6 steps, leave a reply cancel reply.
Your email address will not be published. Required fields are marked *
Save my name, email, and website in this browser for the next time I comment.
Free Weekly Status Report Templates
Smartsheet Contributor Kate Eby
May 23, 2022
This collection of weekly status report templates help you keep stakeholders up to date on weekly progress. These free, customizable templates are for IT professionals, HR departments, teams using the Agile methodology , and more.
In this article, you’ll find an example weekly project status report , a slideshow status report template , a team status report template , and more. Plus, you’ll learn how to write a status report .
Weekly Project Status Report Template
Download Weekly Project Status Report Template Microsoft Excel | Google Sheets | Smartsheet
Organize your weekly updates with this thorough, informative template. Input weekly summary information, as well as your updated budget, timeline, resource, and risks. This template also includes a visual timeline to track major milestones over the weeks of the project.
For more options, including reporting status over longer timelines, view our list of free project status templates and dashboards .
Weekly Project Status Report Example
Download Weekly Project Status Report Example Template Microsoft Excel | Google Sheets
This completed template is an example of a weekly status report for a company producing a tradeshow display for a customer. In it, the project manager outlines what their team accomplished this week, their setbacks, and next steps. The text is customizable, so you can use it as a guide when filling out a project status report for your company.
Simple Weekly Project Status Report Template
Download Simple Weekly Project Status Report Template Microsoft Excel | Google Sheets
This basic template provides space for notes about a project’s overall status, budget, schedule, and roadblocks. Use the drop-down arrows to change the project status cells to indicate if the team is on track, ahead of, or behind projections.
Weekly Status Report Dashboard Template
Download Weekly Status Report Dashboard Template Microsoft Excel | Google Sheets
Create a visual report to display a Gantt chart timeline of project progress, as well as graphical representations of your task statuses and budget utilization. Update this template weekly to provide a current overview of your project’s status.
Weekly Project Status Report Slideshow Template
Download Weekly Project Status Report Slideshow Template — Microsoft PowerPoint
Use slides to present a high-level overview of a project’s status to stakeholders. This template includes slides for project component status, budget breakdown, task schedule tracker, risks, and resources. You can update this presentation weekly to provide insights on project status over time.
Weekly Status Report Email Template
Download Weekly Status Report Email Template Microsoft Word | Google Docs
This email template provides a frame for issuing updates about project data via email. Included are prompts for project status summary, milestones met, budget, timeline, resource and risk information, and your team’s next steps.
Weekly Employee Status Report Template
Download Weekly Employee Status Report Template Microsoft Word | Adobe PDF | Google Docs
Allow your team to submit their own status updates on the tasks they started and completed each week, as well as their next steps. This template also provides space for employees to identify potential work roadblocks and room to ask for extra support if needed.
Weekly Team Status Report Template
Download Weekly Team Status Report Template Microsoft Excel | Google Sheets
Manage and track the progress of each member of your team with this Gantt chart task tracker. Input team members’ tasks, along with anticipated start and end dates, to track the time your team spends on each project phase.
Weekly IT Status Report Template
Download Weekly IT Status Report Template Microsoft Excel | Google Sheets
Track and report your IT projects’ status by inputting your general, scope, status, and budget information for each task. This template also includes space to detail key project issues and change request evaluations for reference over time.
Weekly Executive Status Report Template
Download Weekly Executive Status Report Template Microsoft Word | Adobe PDF | Google Docs | Smartsheet
Present a high-level overview of project status to your executive sponsors with this easy-to-read template. Detail your key milestones, next planned steps, financial overview, and risks to keep your key stakeholders up to date.
For more templates and examples of executive reporting, check out our list of free executive project status templates .
Weekly Agile Sprint Status Report Template
Download Weekly Agile Sprint Status Report Template Microsoft Excel | Google Sheets
Create a Gantt chart to summarize your sprints every week. Mark sprint status and priority with the drop-down options, establish your sprint timelines, and ensure you stay on track with this fully customizable template.
Weekly Scrum Sprint Status Report Template
Download Weekly Scrum Sprint Status Report Template Microsoft Excel | Google Sheets
Use this template to track your sprints weekly and summarize the notes from your daily Scrum meetings . Create a visual timeline to represent your team’s progress on tasks and note their schedule and priority in the drop-down menus.
Weekly HR Status Report Template
Download Weekly HR Status Report Template Microsoft Word | Adobe PDF | Google Docs
Create a record of HR accomplishments, such as interviews scheduled, employees hired, and overall turnover. Use this template to note any internal conflicts, disciplinary actions taken, and employee promotions throughout the week.
To learn more about the importance of HR recordkeeping, read our guide to HR dashboards and data collection .
What Is Included in a Weekly Status Report?
A weekly status report should include a high-level summary of project status, as well as general budget, schedule, risk, and resource information. Weekly updates should be kept simple, with more detailed descriptions of status reserved for monthly or quarterly reports.
Weekly reports should identify whether budgets and schedules are over, under, or on track regarding the anticipated status. Use these reports to identify potential risks early, and keep resource information current, so that there are few surprises. A weekly report is a snapshot of a project’s progress with relatively little exposition. It is meant to provide visibility into the day-to-day accomplishments of a team.
How to Write a Weekly Status Report
Begin writing your weekly status report with a summary of your project’s overall status. Identify whether or not your budget and schedule are on track, and briefly describe any risks or additional resources used.
The best way to ensure consistent and accurate reporting is to use a status report template. By standardizing the contents of your weekly reports, you can more easily identify outliers between weeks and ensure you are thinking about your progress the same way every week.
To write your weekly status report, follow the steps below:
- Write a Summary of the Week’s Accomplishments: Recap the week’s achievements and the project’s status as a whole. Note any milestones you achieved and any major tasks you began or completed. Establish what you hope to accomplish the following week, and follow up on issues from the previous week’s report.
- Outline Your Schedule’s Progress: State whether your schedule is on track, ahead of, or behind schedule. Make a note of any timeline changes.
- Summarize Your Budget: Summarize the health of your budget. Make note of any major changes since the previous week and whether or not your projections are on track.
- Identify Any Additional Resources Needed: List additional resources you used or identified as a need for the week.
- State Any Anticipated Risks: List risks or roadblocks that became apparent during the week. If you have notes for addressing or avoiding them, include them in this section, too.
- Include Other Notes as Necessary: Many projects have additional, unique considerations. If your stakeholders have requested extra information weekly, be sure to include those updates in your status report.
To learn more about the importance of regular status reporting and what to include, read our guide to creating effective project status reports .
Easily Generate and Share Weekly Progress Status Reports with Smartsheet
Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change.
The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.
When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.
Discover why over 90% of Fortune 100 companies trust Smartsheet to get work done.
How to Write a Report: A Guide
A report is a nonfiction account that presents and/or summarizes the facts about a particular event, topic, or issue. The idea is that people who are unfamiliar with the subject can find everything they need to know from a good report.
Reports make it easy to catch someone up to speed on a subject, but actually writing a report is anything but easy. So to help you understand what to do, below we present a little report of our own, all about report writing.
Communicate with confidence Grammarly helps you write the way you intend Write with Grammarly
What is a report?
In technical terms, the definition of a report is pretty vague: any account, spoken or written, of the matters concerning a particular topic. This could refer to anything from a courtroom testimony to a grade schooler’s book report.
Really, when people talk about “reports,” they’re usually referring to official documents outlining the facts of a topic, typically written by an expert on the subject or someone assigned to investigate it. There are different types of reports, explained in the next section, but they mostly fit this description.
What kind of information is shared in reports? Although all facts are welcome, reports, in particular, tend to feature these types of content:
- Details of an event or situation
- The consequences or ongoing effect of an event or situation
- Evaluation of statistical data or analytics
- Interpretations from the information in the report
- Predictions or recommendations based on the information in the report
- How the information relates to other events or reports
Reports are closely related to essay writing , although there are some clear distinctions. While both rely on facts, essays add the personal opinions and arguments of the authors. Reports typically stick only to the facts, although they may include some of the author’s interpretation of these facts, most likely in the conclusion.
Moreover, reports are heavily organized, commonly with tables of contents and copious headings and subheadings. This makes it easier for readers to scan reports for the information they’re looking for. Essays, on the other hand, are meant to be read start to finish, not browsed for specific insights.
Types of reports
There are a few different types of reports, depending on the purpose and to whom you present your report. Here’s a quick list of the common types of reports:
- Academic report: Tests a student’s comprehension of the subject matter, such as book reports, reports on historical events, and biographies
- Business reports: Identifies information useful in business strategy, such as marketing reports, internal memos, SWOT analysis, and feasibility reports
- Scientific reports: Shares research findings, such as research papers and case studies, typically in science journals
Reports can be further divided into categories based on how they are written. For example, a report could be formal or informal, short or long, and internal or external. In business, a vertical report shares information with people on different levels of the hierarchy (i.e., people who work above you and below you), while a lateral report is for people on the author’s same level, but in different departments.
There are as many types of reports as there are writing styles, but in this guide, we focus on academic reports, which tend to be formal and informational.
>>Read More: What Is Academic Writing?
What is the structure of a report?
The structure of a report depends on the type of report and the requirements of the assignment. While reports can use their own unique structure, most follow this basic template:
- Executive summary: Just like an abstract in an academic paper, an executive summary is a standalone section that summarizes the findings in your report so readers know what to expect. These are mostly for official reports and less so for school reports.
- Introduction: Setting up the body of the report, your introduction explains the overall topic that you’re about to discuss, with your thesis statement and any need-to-know background information before you get into your own findings.
- Body: The body of the report explains all your major discoveries, broken up into headings and subheadings. The body makes up the majority of the entire report; whereas the introduction and conclusion are just a few paragraphs each, the body can go on for pages.
- Conclusion: The conclusion is where you bring together all the information in your report and come to a definitive interpretation or judgment. This is usually where the author inputs their own personal opinions or inferences.
If you’re familiar with how to write a research paper , you’ll notice that report writing follows the same introduction-body-conclusion structure, sometimes adding an executive summary. Reports usually have their own additional requirements as well, such as title pages and tables of content, which we explain in the next section.
What should be included in a report?
There are no firm requirements for what’s included in a report. Every school, company, laboratory, task manager, and teacher can make their own format, depending on their unique needs. In general, though, be on the lookout for these particular requirements—they tend to crop up a lot:
- Title page: Official reports often use a title page to keep things organized; if a person has to read multiple reports, title pages make them easier to keep track of.
- Table of contents: Just like in books, the table of contents helps readers go directly to the section they’re interested in, allowing for faster browsing.
- Page numbering: A common courtesy if you’re writing a longer report, page numbering makes sure the pages are in order in the case of mix-ups or misprints.
- Headings and subheadings: Reports are typically broken up into sections, divided by headings and subheadings, to facilitate browsing and scanning.
- Citations: If you’re citing information from another source, the citations guidelines tell you the recommended format.
- Works cited page: A bibliography at the end of the report lists credits and the legal information for the other sources you got information from.
As always, refer to the assignment for the specific guidelines on each of these. The people who read the report should tell you which style guides or formatting they require.
How to write a report in 7 steps
Now let’s get into the specifics of how to write a report. Follow the seven steps on report writing below to take you from an idea to a completed paper.
1 Choose a topic based on the assignment
Before you start writing, you need to pick the topic of your report. Often, the topic is assigned for you, as with most business reports, or predetermined by the nature of your work, as with scientific reports. If that’s the case, you can ignore this step and move on.
If you’re in charge of choosing your own topic, as with a lot of academic reports, then this is one of the most important steps in the whole writing process. Try to pick a topic that fits these two criteria:
- There’s adequate information: Choose a topic that’s not too general but not too specific, with enough information to fill your report without padding, but not too much that you can’t cover everything.
- It’s something you’re interested in: Although this isn’t a strict requirement, it does help the quality of a report if you’re engaged by the subject matter.
Of course, don’t forget the instructions of the assignment, including length, so keep those in the back of your head when deciding.
2 Conduct research
With business and scientific reports, the research is usually your own or provided by the company—although there’s still plenty of digging for external sources in both.
For academic papers, you’re largely on your own for research, unless you’re required to use class materials. That’s one of the reasons why choosing the right topic is so crucial; you won’t go far if the topic you picked doesn’t have enough available research.
The key is to search only for reputable sources: official documents, other reports, research papers, case studies, books from respected authors, etc. Feel free to use research cited in other similar reports. You can often find a lot of information online through search engines, but a quick trip to the library can also help in a pinch.
3 Write a thesis statement
Before you go any further, write a thesis statement to help you conceptualize the main theme of your report. Just like the topic sentence of a paragraph, the thesis statement summarizes the main point of your writing, in this case, the report.
Once you’ve collected enough research, you should notice some trends and patterns in the information. If these patterns all infer or lead up to a bigger, overarching point, that’s your thesis statement.
For example, if you were writing a report on the wages of fast-food employees, your thesis might be something like, “Although wages used to be commensurate with living expenses, after years of stagnation they are no longer adequate.” From there, the rest of your report will elaborate on that thesis, with ample evidence and supporting arguments.
It’s good to include your thesis statement in both the executive summary and introduction of your report, but you still want to figure it out early so you know which direction to go when you work on your outline next.
4 Prepare an outline
Writing an outline is recommended for all kinds of writing, but it’s especially useful for reports given their emphasis on organization. Because reports are often separated by headings and subheadings, a solid outline makes sure you stay on track while writing without missing anything.
Really, you should start thinking about your outline during the research phase, when you start to notice patterns and trends. If you’re stuck, try making a list of all the key points, details, and evidence you want to mention. See if you can fit them into general and specific categories, which you can turn into headings and subheadings respectively.
5 Write a rough draft
Actually writing the rough draft , or first draft, is usually the most time-consuming step. Here’s where you take all the information from your research and put it into words. To avoid getting overwhelmed, simply follow your outline step by step to make sure you don’t accidentally leave out anything.
Don’t be afraid to make mistakes; that’s the number one rule for writing a rough draft. Expecting your first draft to be perfect adds a lot of pressure. Instead, write in a natural and relaxed way, and worry about the specific details like word choice and correcting mistakes later. That’s what the last two steps are for, anyway.
6 Revise and edit your report
Once your rough draft is finished, it’s time to go back and start fixing the mistakes you ignored the first time around. (Before you dive right back in, though, it helps to sleep on it to start editing fresh, or at least take a small break to unwind from writing the rough draft.)
We recommend first rereading your report for any major issues, such as cutting or moving around entire sentences and paragraphs. Sometimes you’ll find your data doesn’t line up, or that you misinterpreted a key piece of evidence. This is the right time to fix the “big picture” mistakes and rewrite any longer sections as needed.
If you’re unfamiliar with what to look for when editing, you can read our previous guide with some more advanced self-editing tips .
7 Proofread and check for mistakes
Last, it pays to go over your report one final time, just to optimize your wording and check for grammatical or spelling mistakes. In the previous step you checked for “big picture” mistakes, but here you’re looking for specific, even nitpicky problems.
A writing assistant like Grammarly flags those issues for you. Grammarly’s free version points out any spelling and grammatical mistakes while you write, with suggestions to improve your writing that you can apply with just one click. The Premium version offers even more advanced features, such as tone adjustments and word choice recommendations for taking your writing to the next level.
9+ Weekly report templates
Writing a weekly report means you are going to tell your boss or supervisor about week done successfully or not and you should get help from a weekly report template to make your report spotless. Keeping track of performance is vital for any business organization or company and reports play a vital role in whole process. weekly reports are usually prepared after seven days to convey overall performance during seven days. Such reports are typically prepared by a team or project manager to keep top management or concerned entities updated about work done and still to be done.
Purpose of using weekly report templates
Effectiveness of a weekly report can be very different depending on several standards that define the quality of the report you are writing. As a supervisor or team leader when writing a weekly report, it is important for you to keep your audience in mind right from the beginning because it enables you to add each and everything in your writing that makes the weekly report perfect. Writing a lengthy weekly report with several unnecessary details and sending the report to your senior management will most likely create confusion and not achieve your goals so keep your report concise but loaded with all essential details.
As a weekly report writer, it is good reporting practice to illustrate the progress in each of your reports referring back to your previous weekly report. Through this way the top management can easily assess your performance and difference between current and recent work performance. Using a perfect weekly report template is a recommended way to make weekly reports meaningful and professional in appearance. You can save a lot of your minutes when writing a weekly report by way of weekly report template. Below you can see lots of weekly report templates and can get an appropriate one for free.
Weekly Report Example Free
Simple Weekly Report Template
Weekly Report Template
Weekly Progress Report Sample
Weekly Project Report Sample
Weekly Work Report Template
Weekly Progress Report Template
Editable Weekly Production Report Template
MS excel Weekly Report Sample
Recent Posts
7+ Free Pay Stub Templates
A great collection of pay stub templates is waiting for you at the bottom of page. You can pick up any of them to create pay stubs for your workers or employees. A printer or written piece of paper...
51+ Free Meeting Agenda Templates
Formulation of a meeting agenda will be much easier for you if there is a meeting agenda template at place. Meeting agenda templates are widely available on web free and paid that lets a user to set...
- Michigan News
- National News
- International News
- Local Sports
- Michigan Sports
- National Sports
- Letters to the Editor
- Special Sections
- Classified-Ads
- Garage Sales
- Submit News
- Terms of Service
- Browse Notices
- Place Notices
- Today's Paper
Subscribe Today
Ap explains: dispute over surplus size in wisconsin state budget.
MADISON, Wis. (AP) — Republicans who control the Wisconsin Legislature and Democratic Gov. Tony Evers can’t seem to agree on how much extra money they have to work with in the state budget.
Attempting to justify their budget priorities last week, Evers, Assembly Speaker Robin Vos and the Republican co-chairs of the Legislature’s budget-writing committee cited three different amounts for what they expect to have at their discretion to fund new programs.
Here’s what current budget projections say about the money that’s available:
HOW MUCH NEW MONEY IS UP FOR GRABS?
Wisconsin will start the two-year budget cycle with a record surplus projected at more than $7 billion, largely due to an influx of one-time federal pandemic relief funds.
Meanwhile on a separate track, the nonpartisan Legislative Fiscal Bureau projects that revenue from taxes and other sources will surpass spending by about $5.3 billion over the next two years.
WHAT’S THE DIFFERENCE BETWEEN THE SURPLUS AND TAX REVENUE?
Excess tax revenue is ongoing. That’s money lawmakers can budget for new programs that will need funding year after year. The projected $7.1 billion surplus comes mostly from one-time funding.
“You probably shouldn’t look to that for ongoing expenditures,” said Dave Loppnow, assistant director of the fiscal bureau. Evers and Republicans will likely try to direct the surplus funds to their priorities through one-time investments such as grant programs.
Evers laid out plans for several massive, one-time investments in his version of the budget, which includes $240 million to launch paid family and medical leave, billions in additional public school funding and $100 million to fight pollution from so-called forever chemicals known as PFAS.
HOW MUCH MONEY HAS ALREADY BEEN EARMARKED?
The Legislature will work over the next four months to draft its version of the budget, which Evers can then reshape with partial vetoes. However, some of the increased revenue is effectively spoken for by the costs of continuing programs that were boosted by one-time federal funds, such as Medicaid and higher wages for correctional officers.
“Some of these things like funding Medicaid — the ongoing cost — you’ve pretty much got to do it,” said Jason Stein, research director at the nonpartisan Wisconsin Policy Forum. “You start to whittle away at your number.”
After accounting for continuing costs, the state will be left with about $2.4 billion from recurring revenue after the second year of spending, according to the fiscal bureau.
ARE OFFICIALS USING ‘PHONY MATH?’
While downplaying the usefulness of surplus funds last week, Vos accused Evers of relying on “phony math” to construct his budget plan. A day earlier, Evers promised tax cuts for the middle class and additional funding for local governments.
“We do not have anywhere near the money that Gov. Evers spoke about yesterday,” Vos said.
But that could be true for both Republicans’ and Democrats’ plans, according to Stein. Republicans back a plan to enact a flat income tax rate, which would mostly benefit wealthy filers and could decrease tax revenue by almost $5 billion a year.
Last fiscal year, Wisconsin collected about $9.2 billion in income taxes. Under the flat-tax plan by 2026, the state would collect roughly half as much, depending on inflation and other economic factors, according to the fiscal bureau.
“The very large increases in ongoing spending in the governor’s proposal and the very large ongoing tax cuts you would have to do if you were doing a flat tax, both of them would be difficult to sustain into the future,” Stein said.
Still, it’s unlikely either Evers or Republicans are relying on “phony math.”
“These things are an opening negotiating position for both sides,” Stein said.
Republicans showed signs of backing off on the push for a flat tax earlier last week, when state Rep. Mark Born and state Sen. Howard Marklein, co-chairs of the Joint Finance Committee, said it was unlikely they would get all the way to a flat tax in the current budget.
WHERE ARE ALL THE DIFFERENT NUMBERS COMING FROM?
Evers and Republicans have used different calculations to underscore aspects of the budget that fit their goals.
Evers, who wants to expand grant programs and dole out assistance to schools and the middle class, has highlighted the unprecedented one-time surplus as justification for increased spending.
Born and Marklein have focused on the excess revenue expected over the next two years — about $2.3 billion in 2024 and $3 billion in 2025. As co-chairs of the finance committee, they will oversee the allocation of that money to continuing program costs and new investments.
Vos, who has railed against Evers’ spending plan in favor of GOP-backed tax cuts and a balanced budget, based his statements last week on the estimated $2.4 billion in ongoing revenue that will be left after two years of continued costs. He said about 75% of that money would be consumed by Medicaid costs and corrections wages. But according to the fiscal bureau, those amounts were already removed from the estimate it provided to Vos.
Vos’ spokeswoman, Angela Joyce, told The Associated Press on Friday that Vos had mistakenly referenced the wrong numbers while speaking at a gathering of the Wisconsin Counties Association. It is unclear what other costs were accounted for in the estimate Vos cited. The fiscal bureau declined to provide the confidential memorandum it gave to Vos, and Vos’ office did not respond to requests for the information.
———
Harm Venhuizen is a corps member for the Associated Press/Report for America Statehouse News Initiative. Report for America is a nonprofit national service program that places journalists in local newsrooms to report on undercovered issues.
Today's breaking news and more in your inbox
- Daily Newsletter
- Breaking News
Two candidates for Wisconsin Supreme Court to meet in debate
MADISON, Wis. (AP) — Wisconsin Supreme Court candidates Janet Protasiewicz and Dan Kelly have agreed to meet in ...
IM almost set for switch to automated trash collection
MADISON, Wis. (AP) — Republicans who control the Wisconsin Legislature and Democratic Gov. Tony Evers can’t ...
Making a new friend
Michigan funds may ease im’s pension burden.
IRON MOUNTAIN — A state program created to help underfunded municipal pension systems could provide an $11.4 ...
City, school meetings scheduled
Florence County Board of Education will meet at 5 p.m. today in Room 259 of Florence County High School. The agenda ...
Starting at $4.62/week.
IMAGES
VIDEO
COMMENTS
Here is a basic template that you can use to format your weekly reports according to the projects your team completes: [ Title: Include the title of the project or task.] [ Date: List the start date and completion date for the work.] [ Names: Include your name and the names of the team members who support the workflow.]
While each report will vary in the sections you should include, you can use the following report components as a guide when writing your report: Title or title page Executive summary/abstract that briefly describes the content of your report Table of contents (if the report is more than a few pages)
How to Write a Weekly Status Report: Best Practices Part 1; Weekly Status Report: 6 Awesome Free Templates Part 2; Additional Resources Part 3; How to dramatically reduce the time you spend creating reports Part 4; Weekly status report is a summary of all work done during a week and how these activities contributed to the completion of a task or a project, or how each one brings the team ...
Present your weekly status report divided by 5 working days that each address the 3 goals and what you did to further them on each day. Alternatively, divide your weekly report by the 3 areas you're working on. Under each, share what you did during the week. 4. Pay attention to 3 key writing characteristics for weekly status reports.
How to Write a Weekly Report Download Article parts 1 Organizing Your Information 2 Formatting Your Report 3 Using Powerful Language Other Sections Questions & Answers Related Articles References Article Summary Co-authored by Miri Rodriguez and Jennifer Mueller, JD Last Updated: February 24, 2023 References Approved
How to write a weekly activity report Reports should be clear and concise. They should not ramble on about standard, weekly tasks, and contain everything you have done during the week. Your weekly activities report should be no longer than a page if you're writing them out physically, and no more than 3-10 items if you are using software.
5 Simple Ways to Create Weekly Reports We have identified 5 simple ways to create weekly reports: Excel Spreadsheets Google Sheets Online Report Templates Automated Emails and Forms PeopleGoal's Weekly Priorities App 1. Excel Spreadsheet It is possible to make a weekly report using Excel Spreadsheets.
Drafting a Work Report 1 Use a cover or title page. Your title page should provide the name of your report, followed by the date you submitted it on a separate line. On a third line, list the names of all authors. Then, write the name of your organization on a fourth line. [8]
Instead, providing a simple structure with direct questions such as "What are your top three accomplishments for the week?" or "What were your main challenges?" will help you focus on the details people want to read in your formal report. 2. Reports with no visible or useful feedback.
Summary and Discussion - Stick with your established purpose for writing a weekly report. Be sure your summary and discussion is grounded on the main purpose of writing a weekly report in the first place. Weekly Progress Reports Bi-Weekly Progress Report nsu.edu Details File Format DOC Size: 21 KB Download Weekly Project Status Report
How Do I Create a Weekly Report in Whatagraph? Creating a weekly report in Whatagraph is pretty simple and straightforward, but it all depends on the role you are reporting for and the data you are looking forward to working with. First, choose your data sources and connect them to Whatagraph.
Its qualitative component includes an executive summary of a week's work, risks, and objectives for the next week. ... The following are some tips to help you write an effective weekly report: Know the Purpose of the Weekly Report. While weekly reports account for the activities for the week, it helps knowing why management wants this report. ...
A weekly report has information about a department, team, or project in the recent seven days. It is an excellent tool to provide updated information about the progress of a particular department or project. Weekly reports are different in types and commonly used in business establishments and companies for various reasons.
Weekly Status Report Email: 1 Dear [mention the name of the recipient] I took several steps [date] toward the completion of our current social media marketing campaign and the planning of our new campaign. Completed: We have completed the social media marketing strategy for our new campaign.
How To Write A Professional Weekly Report For Your Manager? - YouTube 0:00 / 9:46 How To Write A Professional Weekly Report For Your Manager? Simple Programmer 31.4K subscribers 356...
To help you get started, here are the main sections of the standard report writing format: Title: Begin your report with your name, along with any co-authors in the case of a project report. State the date and title of your report or project. Summary or abstract: Reports that have multiple pages need to contain a summary at the start.
Simple Weekly Status Report Template Details Available File Formats Size: A4 & (US) 8.5×11 inches Get This Template Blank Weekly Project Status Report Template Details Available File Formats Size: A4 & (US) 8.5×11 inches Get This Template Weekly Expense Report Sheet Template Details Available File Formats Size: A4 & (US) 8.5×11 inches
You can format a work report using the following example: [Project name] [Date] [Prepared by: your first and last name] [Company name] Use this section to list any conclusions or suggestions you have for the report's executive summary or abstract. Include the most crucial concepts covered in the report as well.
Write a Summary of the Week's Accomplishments: Recap the week's achievements and the project's status as a whole. Note any milestones you achieved and any major tasks you began or completed. Establish what you hope to accomplish the following week, and follow up on issues from the previous week's report.
The structure and order that you get from a plan can positively impact every aspect of your work life. Here are eight practical tips you can use to create a stellar work plan to suit your needs. 1. Set aside time for planning your week. First, pick a day and set aside an adequate amount of time for your weekly planning.
1 Choose a topic based on the assignment. Before you start writing, you need to pick the topic of your report. Often, the topic is assigned for you, as with most business reports, or predetermined by the nature of your work, as with scientific reports. If that's the case, you can ignore this step and move on.
9+ Weekly report templates. Writing a weekly report means you are going to tell your boss or supervisor about week done successfully or not and you should get help from a weekly report template to make your report spotless. Keeping track of performance is vital for any business organization or company and reports play a vital role in whole ...
Attempting to justify their budget priorities last week, Evers, Assembly Speaker Robin Vos and the Republican co-chairs of the Legislature's budget-writing committee cited three different ...