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How To Email a Resume and Cover Letter Attachment
Alison Doyle is one of the nation’s foremost career experts.
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Ashley Nicole DeLeon / The Balance
Depending on the job for which you're applying, you may need to email your resume and cover letter to the hiring manager. That's often the case with smaller employers. For other employers, you'll apply online or via a job board.
What's the easiest way to attach your resume and cover letter to an email message? When you're asked to send a resume or cover letter via email, follow these steps to ensure you have correctly attached your documents, written an email explaining what you are sending and why, added your signature to the email, and included a subject line that will get your message opened and read by the recipient.
Key Takeaways
- Most employers request a Microsoft Word document or a PDF file of your resume.
- It's easy to save your documents in the file format requested by an employer.
- When saving your documents, use your name as the file name.
- Include a subject line that states who you are and what job you are applying for in the email message.
Check the Employer's Instructions
When you apply for jobs via email , the employer may require you to send your resume and cover letter as an attachment to an email message. It's important to send your attachments correctly, to include all the information you need so your email message is opened and read, and to let the receiver know how they can contact you to schedule an interview.
What's most important is to follow the employer's instructions and send exactly what they have asked for in the format it's requested. If you don't, your message may end up in a spam or trash folder.
Save Your Cover Letter and Resume
When sending your cover letter and resume attachments, the first step is to save your resume as a PDF or a Word document . The job posting should specify how to send the attachment. This way, the receiver will get a copy of the resume in the original format.
If there aren't instructions on how to send your documents, submit your resume as either a Microsoft Word document (.doc or .docx) or as a PDF file. These are the formats most commonly preferred by employers, and it's easy to save the documents and add them as attachments to your email message.
You can either save your cover letter in document format or write it directly in the email message.
Save as a Word Document
If you have word processing software other than Microsoft Word, save your resume as a Word (.doc or .docx) document. File > Save As , should be an option in your program.
Save a Google Doc as a Word Document
If you don't have Microsoft Word, you can save a Word (.docx) version of a Google Doc. Select File > Download and choose Word Document (.docx).
How to Save as a PDF
Whether the employer requests a PDF file or you opt to send a PDF, here's how to convert a document file.
To save a Word document as a PDF:
- Select File > Save As in Microsoft Word.
- Select PDF from the Format drop-down menu.
To save a Google Doc as a PDF:
- Select File > Download and choose PDF Document .
Choose a Unique File Name
When saving your document, use your name as the file name , so the employer knows whose resume and cover letter it is, i.e., janedoeresume.doc and janedoecoverletter.doc.
Don't use "resume" as a file name, because it will be hard to differentiate your resume from those of the other applicants.
Include a Subject in the Email Message
The subject line is one of the most important parts of the email messages you send to apply for jobs. If you don't include one, your message may not even get opened.
Your email message must include a subject line, and it should explain to the reader who you are and what job you are applying for. Be specific, so the recipient knows what he or she is receiving. Employers often hire for many positions at the same time, so include both your name and the job title.
Add a subject to the email message before you start writing it. That way, you won't forget to include it afterward.
Here's what to write:
Subject: Your Name - Job Title
If the employer requests additional information, like a job ID number, be sure to include that too.
Write an Email Message to Send With Your Resume
Once you have saved your resume and cover letter and they are ready to send, the next step is to write an email message to send with your documents.
First, open your email account. Then click on Message at the top left of the screen or click on File > New > Message .
You can either write your cover letter as part of the email message or send it as an attachment. Here's how:
Write Directly in the Email
You can either type your cover letter directly into the email message , copy and paste it from a word processing document, or if the company requests an attachment, send your cover letter and resume with the email message. So, your choices are to send a cover letter attachment or to use the email message as your cover letter.
If you are attaching a cover letter, your email message can be brief. Simply state that your resume and cover letter are attached. Offer to provide additional information and let the reader know how you can be contacted.
Be sure to follow the directions in the job posting for how to apply when sending your cover letter and resume or your application may not be considered.
Adding Your Signature To the Email
It is important to include an email signature with your contact information, so it's easy for hiring managers and recruiters to get in touch with you.
Include your full name, your email address, and your phone number in your email signature, so the hiring manager can see, at a glance, how to contact you. If you have a LinkedIn profile , include it in your signature. Do the same with any other social media accounts you use for career and business purposes.
Sample Email Signature
Jared Harshbarner jared.harshbarner@email.com 617-123-3790 linkedin.com/in/jared.harshbarner
How To Add Your Signature
To add your signature to your email message, click on File > Insert > Signature , if you have a signature saved that you use for job searching. If you haven't created an email signature, type your contact information (name, email address, phone, LinkedIn) at the bottom of your message.
Attach Your Resume and Cover Letter to an Email Message
Once your email message is ready to send, you need to attach your resume and cover letter to your message:
Click on Insert > Attach File. Your email client will display a list of files in the default file folder of your computer. If your resume and cover letter are stored in a different folder, click on the appropriate folder.
Click to select the file you want to add to your email message , and then click on Insert to attach the document to your email message. Take the time to carefully proofread the message before you send it.
Before you click Send , send the message to yourself to be sure all the attachments come through, and your email message is perfect.
Send a copy of the message to yourself, as well as to the company, so you have a copy for your records. Add yourself as a Bcc (blind carbon copy) by clicking Bcc and adding your email address.
Then click Send , and your cover letter and your resume will be on their way to the employer.
Review a Sample Email Message
Here's a sample email message sent with resume and cover letter attachments to apply for a job.
Subject: Sarah Smith – Museum Docent
Dear Ms. Cooper,
I’m writing to apply for the summer docent program at the Museum of Local History.
I have extensive docent experience, having volunteered at both the Harbor Museum and ABC Art, and have led tours both as a student leader and a member of the town historical society. In addition, I’m a lifelong town resident and an enthusiastic amateur historian.
I’ve attached my cover letter and resume for your review. I hope you’ll contact me at your convenience to discuss the program and arrange an interview. Thank you for your time.
Sarah Smith sarah.smith@email.com 555-555-1234 linkedin.com/in/sarahsmith
Frequently Asked Questions (FAQs)
Is it better to send a word document or a pdf to apply for a job.
A PDF file retains the format of your resume and letter, so the recipient will see them as you wrote them when they open the file(s) you send. A Word document is easily read by the Applicant Tracking Systems (ATS) that employers use to manage job applications. What's most important is to follow the company's application guidelines.
How can I be sure my documents are formatted correctly?
Send a test message, and email your resume and cover letter to yourself before you send it to the employer. That way, you'll know your documents are formatted and attached correctly.
ZipJob. “ Resume PDF or Word: The Best File Format in 2022 ."
Google. " Create, View, or Download a File ."
Microsoft. " Save or Convert to PDF or XPS in Office Desktop Apps ."
Adobe. " How to Convert a Google Doc to a PDF ."
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Email Cover Letter Samples
Including an email cover letter is imperative, so we thought it would be helpful to our job-seeking readers to have sample letters to use as a starting point.
The examples below come from real-life job seeker emails, although we’ve altered the details and contact information. Whether you prefer a “salesy” approach or you’re more of a “direct and to the point” kind of person, choose the template that suits your style. Just be sure to include these key elements in your email cover letter.
Etiquette for Any Email Cover Letter
- Mention the title of the position you’re applying for in the subject line and body of your email.
- Explain where you found the job posting or how you heard about the position.
- Conclude with a subtle call to action to remind the hiring manager of the action you’d like them to take, such as, “I look forward to hearing from you.”
- List your full name and contact information in your email signature block (not just on your resume attachment).
- If applicable, quickly explain any questions that your resume may raise. For example, if you’re from out of town but planning to move close to the job location, or you’ve been at your current position for only a short time.
- Don’t start your cover letter with your name. Instead, introduce yourself in the letter with a relevant qualification and connect it to the position.
- Keep your cover letter concise. Just like your resume, keep your document to just one page to entice hiring managers instead of overwhelming them.
- Avoid any spelling or grammar errors in your document. The smallest typo can ruin your chances at the job.
- Don’t address the wrong company name or the wrong company contact’s name. This could be seen as awful cover letter etiquette and indicate you’re not attentive to details.
- Don’t ever include your salary requirements unless otherwise directed by the potential employer.
Signature on Email Cover Letter
Without a signature at the end of your email cover letter, you could be missing out on incredible potential job opportunities. This quick snippet of your contact information makes it easy for recruiters and hiring managers alike to contact you.
When it comes to deciding between a physical signature and a name sign-off, there are benefits to either option. With a name sign-off, you can use a digital signature service like Eversign and RightSignature to give your cover letter that personal touch.
If you’d prefer to include just a regular email signature, make sure to include your full name, email and phone number. You can also consider adding a LinkedIn button so the hiring manager can have more insight on your experience and skill set.
How to Format an Email Cover Letter
Wondering how to format your email cover letter? You’re not alone. Once you’ve written your incredible cover letter providing more information on your expertise and how it relates to the job you’re applying for, it’s vital to format it correctly before sending it to any recruiters. If it isn’t formatted correctly, you could be missing out on the job opportunity.
Regardless of the cover letter template you’ve chosen, make sure to include these key components when formatting your email cover letter:
- Write a subject line that includes the position you’re applying for
- Address the company contact’s name in the salutation
- Clearly state what you’re hoping to accomplish in the first few sentences
- Summarize your strengths, skills and experience by connecting them to the job opportunity
- Use a font that’s easy to read
- Avoid typos in your message by proofreading
- Include a signature with your contact information
- Always send a .pdf file rather than a word doc or other format
Email Cover Letter Examples for Legal Professionals
Example #1: if you prefer to keep it brief..
Subject Line: Interest in Litigation Associate Position
To Whom It May Concern:
I am interested in the Litigation Associate position advertised on LinkedIn. I have attached my resume and cover letter for your review.
Thank you for your time. I look forward to hearing from you.
Best regards,
First Last Name
Example #2: If you’re relocating to the city where the job opportunity is located.
Subject Line: Expressing Interest and Relocating Near Litigation Secretary Position
Dear Hiring Manager,
I’m writing to express my interest in the Litigation Secretary position listed on Monster.com. My resume is attached for your review and consideration.
I am a fast learner, very dependable, organized, and computer savvy. I have extensive experience assisting firm attorneys and multiple paralegals, as well as supervising and managing an office. While I currently reside in Los Angeles, I will be moving to San Francisco at the end of the month.
I look forward to the opportunity to meet with you to learn more about your firm, its plans and goals, and how I might contribute to its continued success. I can be your ideal candidate if given this opportunity. Thank you.
Kind regards,
Example #3: If a colleague referred you.
Subject Line: John Mentioned Your Firm is Seeking a Litigation Secretary
Dear Sir/Madam:
I was referred to you by a mutual acquaintance, John Smith, who said you have an opening for a litigation secretary.
I have many years of experience as a litigation secretary, most of them working with managing partners. I am a professional looking for a career, not just a job. I am organized, reliable and self-motivated. I like being part of a team, but can also work independently.
Included with this e-mail is a copy of my resume for your review and consideration. Once you have had an opportunity to review my resume, please contact me if you have any questions or to arrange an interview. I look forward to speaking with you in the near future.
Thank you for your time,
Example # 4: If you’ve been at your current position for less than one year.
Subject Line: Experienced Legal Secretary Seeking Long-term Opportunity with Stable Litigation Firm
Please allow this introduction. My name is Jane Smith, and I have 12 years of legal secretarial experience working with managing partners of small, mid- and large-sized law firms. My current typing speed is 105 wpm from written form and 120 wpm from live dictation with the utmost accuracy. I am interested in the Litigation Secretary position advertised on your firm’s website.
I am currently working for a small civil litigation firm. However, after only 11 months in this position, the financial stability of the firm has significantly changed. Therefore I am seeking long-term tenure with a stable civil litigation firm.
Attached please find my resume and list of references. If you are interested in the professional skills and positive attributes I can contribute to your firm, please contact me at [phone number] at your convenience to schedule an interview.
Thank you for your time and consideration.
Respectfully,
Example #5: If you want to dazzle the hiring manager with your qualifications.
Subject Line: Do you need a conscientious paralegal at your firm?
Dear Recruiting Administrator:
Do you need a hardworking, creative and conscientious paralegal to meet your firm’s needs? If so, I can help you. The following is a summary of my qualifications:
- More than ten years of progressively responsible legal experience;
- Bachelor’s Degree with Honors in Business Administration;
- Exceptional verbal, written and analytical skills;
- Advanced computer skills;
- Outgoing personality and “can-do” attitude.
I would like to meet with you to discuss how I might assist your firm in fulfilling its present needs.
My resume is enclosed for your review. If you need someone who is highly motivated, eager to learn, and willing to work hard to succeed, please contact me at [phone] or via email: [email].
Thank you for your time and consideration,
Now, start writing your cover letter!
They say the first impression is a lasting one — so make sure your digital introduction represents you well. Use your best judgment with each position you apply to; for an entry level position keep your cover letter more concise while going into further depth and providing more information with upper level positions.
These examples are meant to be a starting point only — add your own voice, style and experience to make your own standout (or at least solid) email cover letter.
Start building out cover letters that will help you stand out and land the job!
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- English (UK)
- Cover Letter
- How to Email a Cover Letter: Samples, Format & Subject Line
How to Email a Cover Letter: Samples, Format & Subject Line
As seen in:
An email cover letter is a short message explaining why you're submitting your resume and how your expertise makes you the right candidate. It adds a personal touch to your application. A cover letter email is shorter than a standard letter and is sent in the form of an email itself, not as an attachment.
Sounds like your good ol’ cover letter all over again. But that it is not.
If you’re applying for a job via email instead of using job boards, you’ve got a golden opportunity to get remembered by the hiring manager. But—
To make it happen, you need the best email cover letter out there.
And you are going to have one. Read on, and I’ll show you:
- An email cover letter sample that will help you land that interview.
- A tried-and-true email format for cover letters that showcases your most valuable strengths.
- How to write a cover letter in an email to get any job you want.
- Little known hacks for sending your cover letter email with a resume for greatest impact.
First, have a look at this universal, simple email cover letter sample. What do you think makes it so special?
Sample Email Cover Letter Template You Can Adjust and Use
Create your cover letter now
I’ll tell you one thing, Jacob can expect the callback anytime!
It’s a perfect email cover letter template you can tweak so that it fits your situation, and use to apply for any job.
As you can see above, you should format your email cover letter just as any other semi-formal email. Use a standard, elegant font and double spacing between paragraphs. At the bottom, include your contact information, just as you’d do in the footer of any professional email you send.
Writing a regular cover letter to attach to your resume email? Learn how to make the most of it from our complete cover letter writing guide: How to Write a Cover Letter for Any Job Application
For more tips on formatting your cover letter, see: Cover Letter Formatting Guide
Need more detailed information on how to apply for a job via email? Don’t know how to find your hiring manager’s email address? Here’s a guide that will show you tons of useful tips and tricks: Job Application Email: How, When, Who to Send Your Resume To
Cold calling the company to find out if there's a chance to work together? This guide will help: Cold Call/ Unsolicited Cover Letter Sample
And if you’re eying an internship and crafting an email cover letter for fresh graduates, see this article: Internship Cover Letter Sample & Writing Guide
One last thing before we go on:
Email cover letter—body or attachment?
Either. But not both.
Truth is, this choice won’t be decisive for your job hunt, so don’t obsess over it.
My suggestion is—if you’re applying by email, you’re risking that your message will reach the hiring manager in a hurry, so don’t make them open TWO attachments. Write your cover letter in your email body and enclose only your resume.
Right—
So you’ve seen a jaw-dropping job application email cover letter. Now, let’s break down what makes this email format for cover letters so great.
Strong Subject Line: the Only Guarantee Your Email Cover Letter Gets Opened
It won’t matter if your achievements are breathtakingly impressive or your skills fit all requirements of the job you’re trying to land…
If no one opens your job application email cover letter.
And guess what? That depends only on the subject line.
Make the most of it. In the subject line for an email cover letter with a resume, include:
- Who you are,
- That you’re applying for a job,
- The position,
- The company name,
- Job ID (if applicable).
Like the candidate from our sample, Jacob did:
Sample Email Cover Letter Subject Line
Senior Software Engineer [1] Seeks [2] Software Development Team Lead [3] Position with XYZ [4] (ID: 123436284) [5] .
Pro Tip: The only instance when all of the above is of no consequence? When the employer demands all applicants to use the same subject line, for example, “Application for Position XYZ - [Your Name].” If so—you have to play by their rules.
How long should your cover email subject be?
As long as it needs to be to include all of the above info and as short as possible.
Need an exact figure?
Number of email subject characters displayed varies across devices and operating systems :
- For desktop email applications it’s within the range of 46 (Yahoo Mail) to 70 (Gmail).
- Mobile email clients? From 30 characters (Android; portrait) to 64 characters (iPhone; landscape).
To stay on the safe side, begin your subject line with the name of your position. It’s sure to stay within the narrowest, 30-character range, and the hiring manager will immediately know what vacancy the message is about.
When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a professional resume template here for free .
When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.
Proper Greeting to Show Your Professionalism
The best way to start your email cover letter is with “Dear” + the hiring manager’s name.
Personalization will make the hiring manager feel like they’re reading something made specifically for them.
Don’t know the name of your hiring manager?
Do some research!
- Double check the job ad.
- Check LinkedIn. Job offers on LinkedIn often identify the one who did the posting.
- Check the company website. Try to find the head of the department on the company's staff page.
- Ask friends. You can use LinkedIn to check if you've got contacts at the company. A Facebook shout-out may work too.
- Call. If all else fails, call the receptionist and ask who the contact person is.
Pro Tip: Tried all of the above to no avail? Go with “Dear [Team Name] Hiring Manager,” or “Dear [Team Name] Hiring Team,” for instance: “Dear Customer Service Hiring Manager” or “Dear Project Management Hiring Team.” The two greetings you have to avoid are: “To Whom It May Concern,” and “Dear Sir or Madam.”
For more details on how to address your email cover letter, see this handy guide: How to Address a Cover Letter to the Right Person
First Sentence: Short and To-The-Point
Sending your cover letter in an email instead of using job boards is an excellent strategy for escaping the resume black hole .
But there’s one downside.
While hiring managers book specific time slots for reviewing resumes and cover letters they got through their online recruitment systems, your email, as I said before, might reach them in a rush. For instance, heading out to a meeting or dealing with an urgent problem.
In an email cover letter, don’t make the hiring manager read between the lines of some fancy storytelling.
Be as straightforward as possible.
Email Cover Letter Example: First Sentence
Attached you will find my resume with detailed work experience for the position of [XYZ].
And that’ll do.
For more tips on writing a short and snappy cover letter, see this guide: Short Cover Letter Examples for a Speedy Job Application
Main Paragraph: Relevance is Key
You’re not applying for a job. You’re applying for this job.
For the hiring manager, it doesn’t matter how great your career has been so far. What matters is how you can help the company with their upcoming tasks and challenges.
Show that in your email cover letter body:
- Read the job description carefully, identify what your responsibilities will be.
- Then, research the company online, try to find out what projects they’re running or plan to launch in the future.
- Outline your professional achievements that can translate into success in your prospective role.
- Highlight what you have to offer.
Remember Jacob, the candidate from our sample?
The company he’s applying to, XYZ Corp., is looking for a Software Development Team Lead to supervise the development of new mobile apps.
That’s what his tailored, brief email cover letter reads:
Sample Short Email Cover Letter Body
As a senior software engineer at ABC Inc., with a proven record of developing and optimizing the most strategic mobile apps and online software, increasing annual mean NPS to over 60.0 (32% rise) and cutting Customer Effort Scores in half [your achievements most relevant to the job you’re trying to land] , I am sure I can help XYZ achieve similar results [an offer to leverage your experience to the benefit of your future employer] with your upcoming project of developing mobile apps for personal finance and easy online trading [knowledge of your employer’s plans and your responsibilities] .
Pro Tip: I can’t stress this enough—an email cover letter has to be shorter than one you would include as an attachment. How short exactly? Your go-to word count should be 150, tops .
In need of some extra tips for your cover letter? Check out: 35+ Easy Cover Letter Tips You Can Use Today
Call to Action
So the hiring manager knows you’re a great candidate. Job done?
Not quite. Take an extra step. Reiterate your value in the call to action:
- Ask the hiring manager to reach out to you and meet in person.
- Once again, focus on what you have to offer .
Again, let’s have a look at the call to action from our sample:
Sample Email Cover Letter—Call to Action
Can we schedule a meeting [asking them to reach out to you] to discuss my insights and ideas on making XYZ’s software development quicker and more effective, while boosting all major KPI s [restating your offer] ?
Pro Tip: The two worst things you can do in your email cover letter closing are coming off as needy ( I’m sure I’d make a great employee, just give me a shot!) or generic ( Thank you for your time and consideration ).
For more ideas on strong and compelling ways to finish your cover letter, go here: How to End a Cover Letter the Right Way
Formal Sign-Off
Once you’ve written your email cover letter for a resume, you just need to put a formal greeting at the very end. Write “sincerely” and follow it with your full name.
If you’re not a fan of the well-worn, “sincerely,” feel free to use any of the following synonyms:
Sample email cover letter sign-offs:
- Best regards,
- Kind regards,
- With best regards.
Pro Tip: Under your sign-off, put the necessary contact information, such as your LinkedIn profile, email address, and telephone number. To save yourself the effort of adding them every time you send an email covering letter, you can include them automatically in the footer of your email. You can also include a digital copy of your handwritten signature. It will add a nice, professional touch.
Attachments
So you’ve just written your perfect, short email cover letter. Now you’re basically guaranteed to land that interview, right?
Let me just quote what one recruiter wrote in her LinkedIn article:
Don’t think I need to explain further, do I?
Pro Tip : If you have forgotten to attach a resume to your email cover letter, don’t resend the whole message, just shoot a quick follow-up email with your resume attached. Would rather avoid this nightmare scenario? Attach all the necessary documents before you start writing a cover letter email.
And it is fine to say " Please find attached my resume " (though there are alternatives).
It makes all the more sense to write that because Gmail will see the word attached/attachment, check if you have in fact attached anything, and prompt you if you haven't!
One last thing to keep in mind:
Choose a professional resume file name :
“[Your first and last names]-resume-[the company name],” for example: John-Smith-resume-Intel NOT My-resume-124 .
Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here. Here's what it may look like:
See more cover letter templates and start writing.
Key Takeaway
To write a perfect cover letter email for a job application, follow these steps:
- Use a clear, strong subject line.
- Open with a proper greeting—address the hiring manager by their name.
- In the first sentence, explain why you’re writing and what position you’re targeting.
- Write a brief main paragraph that outlines your most relevant experience and achievements.
- Close with a call to action—ask to schedule a meeting and reiterate your offer.
- Sign-off with a “sincerely” synonym and your full name.
- Put your contact details in the footer.
- Don’t forget to attach a resume to your cover letter email!
And, for the final piece of advice:
Keep it short.
Got any additional questions about writing and sending a cover letter email? Want to share your experience with applying by a direct email message? Give me a shout in the comments. I can’t wait to hear out your thoughts. Let’s chat!
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8 tips for better email cover letters
As the saying goes, you don't get a second chance to make a first impression. If you're doing a job search or resume submission via email, the first impression any employer will have is from your cover letter.
When you're asked to email your job application to a company, you can either copy and paste your cover letter into the body of your email, or you can attach it as a file, along with your resume. If you send your cover letter as an attachment, you can send it as either a PDF file or Word document. Here's what else you should you consider when crafting an email cover letter.
How should a cover letter look?
Some tips for writing a cover letter are standard, whether you're e-mailing or snail mailing: Be professional, with correct spelling and grammar, and—very important— do use them. (Here are some cover letter samples if you'd like to get a visual idea.) Other tips pertain only to the electronic medium, and when disregarded, could ruin your chances before your foot is in the door.
Don't waste your subject line
What you write in the subject line can determine whether your letter gets read, according to Lydia Ramsey, business etiquette expert and author of Manners That Sell . "Don't ever leave the subject line of your email blank, and don't waste it by just inserting the job number," Ramsey says. "The subject line should be clear and specific to the job you're looking for." An example: "Bilingual CPA seeks account manager position."
Use standard cover letter protocol
Write your letter as the body of the email and include a salutation (use the receiver's actual name if you know it) and a standard closing . ("Sincerely" or "Warm regards" work well.) Leave blank lines between paragraphs, and use appropriate signature and closing lines.
Include all the information in your signature line you would have on your business card, including snail mail address, phone number and email address. "Remember, your email address doesn't always automatically show up on the receiver's email program," Ramsey says.
Keep it short and dynamic
Managers and recruiters are busy. They want to get the gist of your pitch in 150 words or fewer. The first paragraph is crucial, according to Ramsey. "Hook the reader in the first paragraph by selling him or her your abilities," she says. "Use short paragraphs and short sentences to give a very brief bio on who you are and what you can do for them, and wrap it up in the second paragraph."
Keep it simple
If you write a cover letter in a word-processing program, strip away all formatting and save the file as plain text. The ideal line length is 40 characters. Some email packages automatically do word wrap for you, so your cover letter doesn't arrive in fragments.
Don't get cute. Save emoticons, abbreviations, and wild colors and fonts for your nonprofessional emails. The same goes for humor. Chances are, the reader won't think it's funny, and may even find it irritating.
Be specific
Don't respond to an ad for a copywriter when you're really a graphic designer, says Diana Qasabian, talent director at Syndicatebleu. "It may be the tight job market, but we've been receiving more and more letters responding to a specific job from candidates who are not at all qualified for it," she says.
"We look for specifics in email cover letters, which means skills and abilities," she adds. "Embellishment and fluff are not necessary. It's not necessary to write, 'I'm a hard worker.' That goes without saying."
Keywords are key
Because many companies use applicant tracking systems (ATSes) to find and screen candidates, skill-oriented keywords will boost your chance at being discovered, a recruiter at a large technology company says.
"ATS tools track keywords that identify skill sets," she says. "So even if you're not right for the job you're seeking, strong keywords improve the chance that your cover letter and resume will be retrieved in a future search or be selected for a more appropriate job."
Play by their rules
Take the time to learn the company guidelines for submitting resumes, and follow them. Many companies list these guidelines on their Web sites. Also, don't include attachments unless they are requested. Some companies block all emails with attachments to prevent viruses.
Check it again
Thoroughly spell-check and proofread your email letter. And remember, your email software's spell-checker won't catch grammar mistakes. Send it to a friend first and ask him to check it for content and style. If all your friends are tapped out, or even if they aren't, test your email cover letter by emailing it to yourself, and put yourself in the mindset of an employer when you read it.
Get recruiters' attention
Once your cover letter is polished and ready to go, turn your attention to your resume. A strong cover letter needs an equally impressive resume in order for hiring managers to sit up and take notice. Could you use some help getting your resume into top shape? Get a free resume evaluation today from the experts at Monster's Resume Writing Service . You'll get detailed feedback in two business days, including a review of your resume's appearance and content, and a prediction of a recruiter's first impression. It's a quick and easy way to give your job applications a boost.
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Emailing Your Cover Letter and Resume
When applying to a specific job, always follow the directions from the employer about how to apply. Many will ask that your resume and cover letter be uploaded into their application management system. However, there may be times when you'll want to send your resume and cover letter via email. This could be when you're applying to a smaller organization, or sending info to a networking contact. When sending your cover letter and resume electronically, again, check to see if there are any instructions and if yes, carefully follow the instructions.
Sending as Email Attachments
- Make the resume and cover letter separate attachments. Save your resume and cover letter into Word or a PDF document. A PDF will retain your formatting, and is most common.
- Use your own name in the title you give your document, so the employer will be able to identify it when looking through documents for your resume or cover letter. Give them names the employer will associate with you once they are downloaded, for example: NancyAustinCoverLetter.pdf, not CoverLetter.pdf!
- Send your documents electronically to yourself and to a friend to make sure they're easy to open, the formatting is good, and they're virus-free.
- In the Subject line, use your own name, and put the name of the position for which you are applying. In your email message, briefly say why you are writing.
- Be sure to include your contact information as part of your email signature.
For example:
Subject Line: Nancy Austin - Grant Writer
Dear Mr. Rogers: I am applying for the position of Grant Writer at Friends of the Earth, which I saw posted on Handshake at Hampshire College. I'm extremely enthusiastic about this opportunity and believe I am well qualified.
I've worked in the Advancement Office of my alma mater as a student, and as a Grants Assistant at another nonprofit, the Humane Letters Association of Connecticut, since graduation. At both organizations I was involved in researching potential grants, tracking contacts and gifts, and at times writing for grants. I enjoy writing, and at the Humane Letters Association of Connecticut, started drafting emails to both volunteers and potential donors, and drafting more of the grant applications. I very much enjoy research and writing for specific grants and look forward to being focusing on grant writing.
My cover letter and resume are attached for your review. I'd welcome the opportunity to meet with you to discuss the position and how I might contribute at Friends of the Earth. Thank you for your consideration.
Sincerely, Nancy Austin [email protected] (444) 444.4444
Sending Your Cover Letter in the Body of the Email
- This is another option for your cover letter. You can enter your cover letter into the body of the email, instead of attaching it. Set it up in Business (Block) Style, with everything justified to the left.
- Send the email to yourself and a friend, to check for problems before sending the letter to an employer.
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Cover Letter Templates: How To Write & Examples
3 Examples of Cover Letter Templates
While there’s no “right” way to write a cover letter, these templates are a great jumping off point for writing your own.
Simple Cover Letter Template
Thank you for your time and for considering my application for the [job title] position at [company name].
I’m writing to you today because I believe my experience in [relevant experience] and my skills in [relevant skills] are a perfect fit for the job. I believe that my experience [relevant experience] would allow me to hit the ground running in this role, and my skills in [relevant skills] will help me succeed in it.
I know that [company name] is a great place to work, and I'm excited to be part of an organization that cares so much about its employees. I'm sure that if you give me the opportunity, I’ll be able to make a positive contribution to your organization.
Thank you again for considering me for this opportunity. If you have any questions about my experience or skills, please feel free to reach out.
[your name]
More : Use this free template to create your simple cover letter in seconds
Short Cover Letter Template
Dear [name],
I'm writing to express my interest in the [job title] position at [company name]. I'd like to discuss my experience and skills with you in more detail.
I've been working in [industry] for [number of years]. I have experience working as [title], where I used my skills in [skill]. I’m passionate about [company's mission], which is why I am writing to you today.
I believe my experience and skills would be a strong addition to your team. I would be grateful if you would consider me for this position.
Thank you for your time and consideration, and I look forward to hearing from you soon!
More : Use this free template to create your short cover letter in seconds
Professional Cover Letter Template
Hello! My name is [your name], and I'm a [your job title] at [current company name]. I've been reading about the work you do in your industry, and I'm very intrigued by it. I think your company is doing incredible things, and I'd love to be able to work with you and your team in some capacity.
I have a [your degree] and I've been in this field for [x] years. I'd be happy to talk about my time at [current company name] if you'd like more details about my experience.
I'm interested in working with you because I believe in your mission and vision for the future of your company. I think that I could bring a lot to the table as we work together. Thank you for considering me for this position.
More : Use this free template to create your professional cover letter in seconds
How to use Copy.ai’s free cover letter template
You’ve found it—the perfect job. You meet the job requirements, and the company has lots of the benefits and perks you’re looking for.
You go to apply, and that’s when you see it—the dreaded “Attach cover letter here” button.
With an average of 250 applicants for each job posting, it’s important to stand out. Cover letters can help you do just that—but they can also be confusing and tedious to write.
Let Copy.ai help. Use our free cover letter template to craft an engaging, personalized cover letter, so you can land the job you’ve been looking for.
To access the cover letter templates, click here . You need to be logged in to see the template.
You’ll be directed to a page that prompts you to fill out the main points of your template, including:
- Company name
- Company description
- Relevant experience
Let’s say you’re applying for a job in healthcare as an executive assistant at a hospital specializing in cancer care. Here’s what it would look like when you’re filling out the form:
You choose the “professional” tone and click “Create content,” generating this cover letter:
When submitting your information in our cover letter generator, be sure to add experience details that help you stand out from other applicants. In this example, highlighting from the start that you already have a number of years working in a similar role in the same type of setting shows that you can handle the pressure and demands the role requires.
How do you write a cover letter?
If you have more time and are feeling up to the task, you might be interested in writing a cover letter from scratch. But maybe you’re not sure where to begin. Here are three simple steps to get started.
Research the company and position
Take some time to look into the company where you’re applying and the position you’re interested in. You can see if the company has been in the news for any achievements or read reviews that might give insight into the company culture.
Read the job description thoroughly so you understand the role. In addition to the job duties and requirements, be sure you understand the expected schedule—is it strictly work-from-home, or is it more of a hybrid model?
The more you know about the place you’re applying to and the role you want, the more personalized your content will be.
Outline your letter
The structure of your cover letter is as important as the content. There are lots of job seekers out there, so you want your cover letter to be easy to read for whoever receives it.
Here’s a sample cover letter outline to follow:
- Greet the reader in the opening paragraph
- Introduce yourself and why you’re writing
- Explain your interest in the job and the company
- Describe your relevant experience and skills
- Thank the reader for their time and consideration
- Sign off with a promise to follow up in the near future
Some people also include their contact information and their LinkedIn account at the end of the cover letter or in a header.
Be mindful of the tone
You want to be enthusiastic and authentic. Express your excitement about your potential move into the role you’re applying for, but don’t make any sweeping, potentially fake-sounding statements about the company.
Don’t be afraid to talk yourself up
Sure, a professional resume will have all the stats, but the cover letter is where you can shine.
Sure, your resume will show you have X amount of years in a certain position, but in the cover letter, you can go deeper. Tell a brief story about your responsibilities or explain how you made a positive impact in that role. You want your future employer to see what you’re capable of and how you can make a difference.
Help land your dream job with Copy.ai’s free cover letter templates
Stand out from the other applicants vying for the job you want with a strong cover letter. Use Copy.ai’s simple cover letter template to show hiring professionals and companies why you’re the ideal candidate for the job.
Frequently Asked Questions
A cover letter introduces you to your potential employer and ideally positions you as the best candidate for the position you’re applying for.
Your cover letter will highlight the key points from your resume and showcase your most relevant skills and experience. Resumes can be overwhelming and overloaded with details that the reader may skim over—the cover letter can show off your notable achievements.
A cover letter also allows you to inject some personality into the process and make a good first impression.
It depends. The best practice is to submit the letter according to the instructions provided by the potential employer (or current employer if you’re applying for a promotion or lateral move).
Most applications today ask for resumes and cover letters to be submitted through a website, but some companies may ask for email submissions.
A cover letter should be written to the head of the team or department you’re applying to.
If the job description doesn’t list the employee who’s reviewing applications, browse through the company’s People page on their site or on LinkedIn to find a hiring manager or recruiter you can address the letter to.
Still unsure of who to direct the cover letter to? Consider using the generic phrase, “To whom it may concern,” which is still professional and polite.
While cover letters are usually for job applications, there are other circumstances where a cover letter may be required:
- A person applying to college
- Students applying for a scholarship
- Someone applying for a grant
- A person applying for a loan
- People interested in joining a club or organization
- An employee looking for a promotion
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Home Cover Letter Help Short Cover Letter Examples
5 Short Cover Letter Examples (+How to Write)
A general cover letter ranges from 300 to 500 words. But what if we told you that you can make it even shorter and still impress potential employers? Read on to find out how to write an effective short cover letter.
To write a short cover letter that still lands you the interview, draw inspiration from our short cover letter samples and template below. You can use these examples however you like — either download them as Microsoft Word files or copy and paste the text.
As long as you can explain why you’re the ideal candidate, a short cover letter is just as effective as a long cover letter. In fact, it’s even more effective to include just the one or two biggest reasons you deserve to be hired, rather than a list of less relevant reasons.
Five short cover letter examples
Our professional short cover letter samples include everything needed to capture the hiring manager’s attention and earn an interview.
Short cover letter sample #1
Download This Free Sample
This brief cover letter works because it quickly makes an impact by highlighting the candidate’s passion for tutoring.
Additionally, the cover letter is just long enough for the candidate to include some concrete achievements from their past work. These examples show employers what the candidate is capable of in just a short amount of time.
Short cover letter sample #1 (text version)
February 29, 2020
[Principal’s Name]
Washington High School
Portland, Oregon 97174
(971) 847-2122
[email protected]
Dear Principal [Name],
I’ve been passionate about teaching since I began tutoring for pocket money in high school.
I have seven years of teaching experience, instructing children with a diverse range of abilities. I’m also successful at boosting achievement, having increased average grades by 15% at my current school. I believe this makes me an ideal candidate for the tutoring role at Brearley High School as advertised on LinkedIn.
I can be contacted at 971 874-2478 or [Your Email]. I look forward to speaking with you soon.
[Your Name]
Short cover letter sample #2
Despite this short cover letter’s length, the candidate quickly spotlights their interpersonal skills and full attendance record — both details that will impress employers.
By the end of this cover letter, the reader is left with a clear understanding of this candidate’s qualifications and confidence in their abilities.
Short cover letter sample #2 (text version)
March 15, 2020
Hiring Manager’s Name
47 Jackson Street
Derry, Maine 04401
(207) 421-3698
[email protected]
Dear [Hiring Manager’s Name],
Since graduating from high school in 2010, I’ve waitressed at four different establishments in Derry. If Atwater’s restaurant is looking for an experienced professional, I’m your candidate.
I’m a reliable, diligent worker, with a 100% attendance record. I’m also popular with the local clientele: my ability to create a rapport with customers increased daily wine sales by $50+ in my current role.
I look forward to hearing from you. I can be reached at [Your Email] or (207) 014-7858.
Short cover letter sample #3
This concise cover letter is effective because the applicant wastes no time highlighting how much experience they have.
The candidate quickly shows that they were recognized by the American Nurses Association (ANA) for their emergency response performance and strong sense of ethics. In less than 150 words, they effectively draw attention to their top hard and soft skills in a convincing yet brief cover letter.
Short cover letter sample #3 (text version)
April 7, 2020
1047 Osage Boulevard
Tulsa, Oklahoma 74169
(539) 258-0014
[email protected]
As a state-qualified registered nurse with 17 years of experience tending to the infirm, I believe that I’m the ideal candidate for the nursing position at St. Mary’s Hospital.
In my present role, I evaluate the conditions of approximately 30 patients daily, developing personalized support plans for each of them, all while interfacing with colleagues to ensure effective care.
I’m responsive to emergency medical situations, and provide sympathetic support to patients as well as their friends and families. In 2018, I was awarded the Leadership in Ethics Award by the ANA in recognition of these qualities, so I believe I would be a valuable addition to St. Mary’s
I look forward to speaking to you about this position. I can be reached at 918.184.5447 or [Your Email].
Short cover letter sample #4
This short cover letter succeeds by packing plenty of information in a small space.
The applicant uses bullet points to showcase their relevant achievements and organizational skills . In this case, the applicant is applying for a copy editing role, so they talk about how they’ve successfully improved copy in the past, backing up those achievements with hard numbers.
Short cover letter example #4 (text version)
August 31, 2021
[Hiring Manager’s Name]
[Company Address]
Atlanta, GA 30347
(xxx) xxx-xxxx
Dear [Mr./Ms./Mx.] [Hiring Manager’s Surname],
I’m writing to apply for the chief copy editor position at The Atlanta Journal-Constitution you advertised on Indeed.com.
Here are the reasons why I believe I’d be suitable for the role:
- I know the AP stylebook inside and out
- I have 7+ years’ experience as a sub-editor, including 2 as deputy chief copy editor
- In my current role, I edit 7,000 words per day
- I’m used to working to a (midnight) deadline
- I’ve adapted to working on rotation, often working weekends
- As deputy chief copy editor, I’m responsible for all copy editing on 3 days a week, supervising a team of 5
- Since I was hired, I’ve reduced the incidence of typos by 17% through my attention to detail and organizational skills
Thank you for reviewing my qualifications. You can contact me at your convenience to organize an interview at (470) 000-1234 or [email protected] I look forward to hearing from you.
Short cover letter sample #5
This example demonstrates that you don’t need work experience to write an effective short cover letter.
In fact, short cover letters are perfect if you’re writing an entry-level cover letter . The shorter format lets you get right to the point and allows you to focus on your top 1–2 achievements that make you a good fit for the role.
Short cover letter example #5 (text version)
February 1, 2022
74 Company Address
Murfreesboro, TN 37131
(615) 123-4567
[email protected]
Dear [Mr./Mx./Ms.] [Hiring Manager’s Surname],
I’m thrilled to be writing to you to apply for the Tour Guide position that Greenbay Tours is advertising on LinkedIn.
Guiding tourists around our historic city and teaching them about its colorful past requires strong leadership and communication skills. I grew into an effective leader and communicator as President of the Tubman High School Debate Team, and these abilities paired with a passion for history make me the perfect fit for this role.
I have no doubt that I could apply my charisma and sincere interest in our city’s past to showcase its marvels to tourists. Please feel free to reach out to me for an interview at (615) 000-1234 or [email protected]
Short cover letter template
Prefer using a template where you can simply plug in your information? We’ve got you covered.
Download This Free Template
This template ticks all the boxes of a well-written short cover letter: it’s properly formatted, concise, and addresses the hiring manager by name. You can download this template — or copy and paste the text — and fill in the blanks.
Short cover letter template (text version)
[City], [State] [ZIP]
As a [Position Name] with [X] years of experience [Action], I believe that I am the ideal candidate for [Company Name].
I am a [Adjective], [Adjective] worker, and in my current position have successfully [Achievement — with numbers]
I look forward to hearing from you. I can be reached at [Your Email] or [Your Phone Number].
How to write a short cover letter for a job application
To write an effective short cover letter, you need to summarize your relevant experience, skill set, and achievements as quickly as possible.
Follow these tips to create a brief cover letter that wins over hiring managers.
1. Don’t use this overused opening line
“I’m writing to apply for the role of…” is the most overused opening line job seekers use on their cover letters.
Most hiring managers have seen it thousands of times. When writing your cover letter, try to avoid this boring opener.
Instead, learn how to start a cover letter with creativity and personalize your opening to you, and you’ll get noticed by more recruiters.
To illustrate how to do this, here’s an example of a captivating opening line:
“As an experienced and innovative marketer with an excellent track record, I’m thrilled to submit my application for the Senior Marketing Specialist role at ABC Enterprises.”
Then later on your cover letter explain the details about the role you want to fill and where you found it.
2. Cut meaningless buzzwords
Anyone can describe themself as “detail-oriented” or a “self-starter,” but buzzwords mean little to recruiters.
Rather than describing yourself as “self-motivated,” give an example of an achievement that demonstrates this quality in action.
For instance, you could write “Researched a new search engine optimization strategy that led to a 47% increase in sales.”
Adding an accomplishment that reflects your strongest soft skills demonstrates to the hiring manager that you actually have those soft skills, and aren’t just saying so.
3. Don’t mention every past job
You don’t need to mention every job you’ve ever had in a short cover letter.
Instead of talking about specific roles, discuss the accomplishments and skills listed on your resume that make you the perfect fit for the job.
You can give a more detailed overview of your previous positions when writing your resume .
4. Use short words rather than long phrases
Without realizing it, we sometimes write unnecessarily long phrases on professional documents when a single word is enough. After you’ve written your cover letter, go back and reread it. Replace longer phrases with single words (or at least fewer words).
Here are some examples of long phrases that are frequently used in cover letters along with some shorter words to use instead:
- Accomplished
- Regarding/About
- In order to
- I am capable of/I am able to
- Due to the fact that
- Successfully accomplished
- A large number of
- With regard to
- At the present time
Short cover letter FAQs
Here are the answers to some common questions about short cover letters.
What do I include in a short cover letter?
In clude the same sections of a cover letter you’d normally have, including:
- a cover letter header with your contact information
- the hiring manager’s mailing address
- a proper cover letter salutation
- the body of your cover letter
- a sign off and your signature or typed name
How do I format a short cover letter?
Format your short cover letter the same way you’d format a cover letter that’s standard length.
Standard formatting elements include:
- a professional cover letter font (size 10.5–12 points — your contact details can go down to around 8 points)
- 1” cover letter margins
- PDF or DOCX format
When shouldn’t I use a short and concise cover letter?
There are a couple of situations when you shouldn’t use a short and concise cover letter:
- If the hiring manager has set a minimum word count — make sure you hit it.
- If you have many relevant achievements, skills, and certifications that the hiring manager absolutely needs to know about (and you can’t describe them properly in your resume) — then you can add them to your cover letter.
- If writing at a high level is part of the job — showcase your written prowess with your cover letter.
- If you’re changing careers — a compelling career change cover letter needs to be long enouch to explain why you’re making the change and convince employers that your skill set will be an asset to their company.
However, here’s the Golden Rule of cover letter length : Never go past one page!
How can I make a short cover letter quickly?
If you need to make a short cover letter quickly, you can use a cover letter builder , which breaks the process down into a few quick steps. Or if you dread setting up a cover letter because you don’t know how to make it eye-catching, use a cover letter template instead.
Will hiring managers be turned off by a brief cover letter?
No, hiring managers won’t be turned off by a brief cover letter. In fact, many hiring managers will appreciate your ability to get to the point. Hiring managers have dozens of applications to review, and if you can sum up why you’d be the perfect hire in 200 words or less, they’ll appreciate you saving them time.
How short should a cover letter be?
As long as you can present a solid reason for why you should be hired, there’s no real rule about how short a cover letter should be. The shortest one we feature is under 150 words, but if you could convey the same information in fewer words, then go for it!
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Written by Ida Pettersson
Ida is a Content Writer at Resume Genius, where she assists job seekers as they plan their next career moves. She graduated from New College of Florida with a double major... more
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COMMENTS
How to email a cover letter · 1. Follow company instructions · 2. Use a professional email address · 3. Add an informative subject line · 4. Send
You can either type your cover letter directly into the email message, copy and paste it from a word processing document, or if the company
How to Format an Email Cover Letter · Write a subject line that includes the position you're applying for · Address the company contact's name in the salutation
Use a clear, strong subject line. · Open with a proper greeting—address the hiring manager by their name. · In the first sentence, explain why you
The same is true if you're required to email your application; copy and paste your cover letter into the body of the email. As good a source of candidate
When you're asked to email your job application to a company, you can either copy and paste your cover letter into the body of your email, or you can attach
In the Subject line, use your own name, and put the name of the position for which you are applying. In your email message, briefly say why you are writing. Be
Unless an employer specifically asks for you to include your cover letter and your resume in the body of your email, send them as separate email attachments.
Simple Cover Letter Template ... Hi [name],. Thank you for your time and for considering my application for the [job title] position at [company name]. I'm
We have HR-approved short cover letter samples and writing tips to ... download them as Microsoft Word files or copy and paste the text.