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How to Write an Invitation Letter for U.S. Visa
Published On: November 30, 2022
Were you asked to write a visa invitation letter by a relative or friend seeking a U.S. nonimmigrant tourist visa ? While not a requirement, an invitation letter for a U.S. visitor visa, written by a U.S. citizen or legal permanent resident, can be a good addition to the visa application. It can be helpful because it clearly indicates to USCIS that the visitor will have a residence (temporary) after being admitted into the United States and have a definitive departure date. In this post, we will examine what makes a good letter plus a few sample invitation letters.
When is an Invitation Letter for U.S. Visa Required?
An invitation letter is typically useful for individuals applying for a tourist visa or other temporary visa such as a B-1 , F, J or M visa. The letter should be included when filing the other required forms at the U.S. consulate/Visa Application Center. The letter would be typed or written in ink although typing it is better overall.
Learn all about the Family Green Cards .
Information to Include in the Invitation Letter
An invitation letter increases the chances of the B-2 visa application being approved. The letter should be clear that the U.S. citizen or LPR can host the foreigner for the duration in the United States. If there are familial ties or a close friendship, this can be useful to mention as well. Note that having an immigration invitation letter does not guarantee the visa will be issued, but it certainly does help. It also helps to emphasize that the activities the visitor will partake in while in the U.S. are completely legal and in line with the visa parameters.
There is no hard rule about what has to be included in the invitation letter for a visa, but as a guideline, it is good practice to include the following details:
- Host’s name
- Host’s status in the United States
- Host’s contact information and address
- Visitor’s name and date of birth
- Visitor’s passport number (if advised)
- Visitor’s contact information
- Relationship between the two parties
- Reason for the visit and length (exact entry and departure dates)
- Home space details
The host writing the letter should be a citizen of the United States or a Lawful Permanent Resident. Furthermore, they should have a home or apartment with enough space to accommodate the foreign friend/relative/girlfriend/boyfriend. The invitation letter is just one component of the overall visa application. It is important to meet the other U.S. nonimmigrant visa requirements, including strong ties to your home, employment, etc.
Check out this related topic: I-864 Affidavit of Support | Immigration Form Complete Guide
Sample Invitation Letter for Visitor Visa
Always have a qualified immigration attorney review the letter before including it in the visa application . You should not write the letter too formally, or it can sound contrived. The following is an invitation letter sample that demonstrates the various components of the letter that the writer should include. It is addressed to the guests, so the tone is less formal and more conversational than one written to the consular office.
Jose and Maria Gonzalez [Visitor’s Name] PONIENTE 7 447, CENTRO, 94300 [Visitor’s Address] Veracruz, Mexico December 1, 2021 [Date] [email protected] [Host’s Email Address] Dear Jose and Maria, I am inviting you to visit me in California for my 50th birthday celebration on May 2, 2023. As my brother and sister-in-law, I would like you to come to celebrate this special time and stay in my home (which I own) in Los Angeles, California for the entire week (May 1-8, 2023) so that I can show you where I live and introduce you to the rest of the family here. I am more than happy to pay for your expenses to come to visit (including the airfare travel to the United States and then back to Mexico as well as food and medical insurance). As a high-school teacher, I have the entire summer off and am able to accommodate you both during your time in the United States. While you are here in California were can visit some historic destinations and museums as well since I know about your interest in archeology. I will cover the costs to visit these places while you are here so do not worry about that. I am very much looking forward to spending time with you both! Sincerely, Jennifer Gonzalez [Host’s Name] 5960 W 85th Place [Host’s Address] Los Angeles, California, 90045 Cell phone: 310-330-8736 [Host’s Contact Info] Home phone: 310-987-0043 [Host’s Signature]
Here is another sample letter that is addressed to the consular office:
[Date] U.S. Consulate General [Consulate Address] Dear Sir/Madam Consul, Jose Gonzalez [Visitor’s Name] – Passport Number 83725374 – [Visitor’s Birth Date] Born on March 17, 1969 My name is Jennifer Gonzalez [Host’s Name] and I reside at 5960 W 85th Place, Los Angeles, California, 90045 [Host’s Address]. The purpose of the letter is to support the visa application for my brother Jose Gonzalez. He is a citizen of Mexico, where I was born as well, and he lives at PONIENTE 7 447, CENTRO, 94300 [visitor’s address]. I love my brother very dearly and have not seen him in eight years. I am requesting he be issued a tourist visa so he can come to visit me in Los Angeles from May 1-8, 2023 to celebrate my 50th birthday with the rest of the family here in the United States. I am a teacher so I will have the entire summer off of work so I can accommodate him in my home and any expenses incurred while he is in the United States. Jose will be showing you this letter along with other supporting documents including his employment in Mexico to show he has no intention of remaining in the United States past May 8, 2023. I truly appreciate your consideration for his visa. Sincerely, Jennifer Gonzalez [Host’s Name] 5960 W 85th Place [Host’s Address] Los Angeles, California, 90045 Cell phone: 310-330-8736 [Host’s Contact Info] Home phone: 310-987-0043 [Host’s Signature]
Supporting documents may also be beneficial, but not necessary, to submit to the embassy. These may include a copy of the host’s identification or passport, proof of residence for you to stay in during your trip, a travel itinerary detailing things you plan to do during your trip, etc. Again, your immigration lawyer is best suited to advise you regarding alternative forms of supporting documentation to include along with your visa invitation letter. Once the host has finished writing the invitation letter, it should be submitted by the visa applicant during their appointment at the consulate/embassy along with Form I-134.
Check out this guide: B-1/B-2 to H-1B Change of Status
Invitation Letter Frequently Asked Questions
Below are some of the most frequently asked questions our office receives. Should you have a question or concern that is not addressed below, it’s best to schedule a private consultation.
How do I write a visa invitation letter?
The first requirement is that a United States citizen or legal permanent resident write the visa invitation letter. This person is referred to as the host. The visitor to the United States should be a friend/relative/boyfriend/girlfriend to the host. The relationship should be made clear in the visa invitation letter. Other components of the letter include the date it is written, visitor’s passport number if the letter is for the consulate, the host’s full name, address, contact information, details about where the host lives, and the fact that there is room to accommodate the guest, the exact dates of visitor’s trip to the United States and confirmation that the host will support the expenses during that time. USCIS fears that the individual will come to the U.S. on a tourist visa and then not leave, resulting in them having to be deported, so having the exact entry and departure dates in the letter is good to include. Review the two sample invitation letters above. If it is written directly to the guests, the tone can be less formal and more conversational.
How can I invite someone to the USA?
You can invite someone to the United States by writing a visa invitation letter either addressed to them or addressed to the consular office. There are sample invitation letters outlined above. While they differ slightly, they both have key components including the host’s name, status in the U.S., contact information and address, visitor’s name, contact information, the relationship between the two parties, the reason for the visit, and trip duration.
Who needs to provide a visa invitation letter?
Typically, tourist visa applicants (B2 visa) should include an invitation letter along with the tourist visa application. While it can be beneficial to the case, it is not required and does not in any way guarantee an approval. The person writing the letter (host) should be a citizen of the United States or a Lawful Permanent Resident. They should also have a home or apartment with enough space to accommodate the foreign friend/relative/girlfriend/boyfriend.
Where do I send my visa invitation letter?
After the invitation letter has been completed by the U.S. citizen host or lawful permanent resident, you should submit it during your appointment at the consulate/embassy along with Form I-134.
What are the requirements to write a visa invitation letter?
To be clear, the letter itself is not required but recommended. The letter should be written by a United States citizen or lawful permanent resident. In the letter, the host should specify their status in the United States and their living situation. The host can also include proof of the residence, such as homeownership or a rental agreement if possible and willing. Be sure everything detailed in the letter is accurate. If there are discrepancies between what the letter states and what the guest tells immigration officials during the in-person appointment, the entire case risks being put on hold.
Does the visa invitation letter need to be hand-written?
You can either type or write the visa invitation letter. If you handwrite it, make sure it is legible and the same ink color is used for the entire letter.
Have you ever wondered if USCIS will know about your unauthorized employment? Check out this guide on unauthorized employment !
How VisaNation Law Group Can Help
The best help is experienced help. With over a decade of legal immigration experience, VisaNation Law Group can help with your invitation letter and increase your chances for a successful visa application.
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Schengen Visa Application Cover Letter – Samples for Tourist, Medical and Business Visa Applications
A Schengen Visa Cover Letter is the letter, which the visa applicant writes for the embassy where the visa application documents will be submitted.
A Schengen visa cover letter contains:
- The purpose of your travel to the Schengen member state or states
- Proof of how you will fund your trip (own funds or sponsor)
- If you have a sponsor – explain your personal relationship with your sponsor and the reason why they will be sponsoring your trip
- An overview of your itinerary, which also explains why you chose to apply at the specific Embassy
- If you cannot submit any of the required documents, write about the reasons why you cannot submit and explain alternative documents that you may have submitted
- Your intent to return to your home country – you can also write a separate letter of intent to explain your rootedness to your home country
It is important to write a cover letter as a way of communication with the embassy officer that will/is going to process your visa application.
Especially, now that a lot of the Embassies use the VFS services to collect documents and deliver the applicant’s passport, you have no chances given to speak to the visa officers and explain your details. As the visa officers make their decisions based on the documents you provide, it is highly recommended to write a cover letter that would do the explaining for you.
Therefore, write a compelling cover letter even though it is not to be found on the list of required documents!
Cover Letter Sample for a Tourist Visa Application
Find a personal template or sample of a tourist visa cover letter with details below:
April 03, 2017
EMBASSY OF THE FEDERAL REPUBLIC OF GERMANY No. 6/50G Shanti Path, Chanakyapuri, New Delhi 110021 India
Subject: Anjali XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Visit Friend/Famliy
Dear Sir/Madam,
I would like to apply for a Schengen visa upon my intention to travel to Germany from June 2 to June 28, 2017.
The main purpose of my travel is to visit my German friends. However, I look very forward to also visit the magnificent sights throughout Germany, as well as experience the famous German food and learn the German culture and way of life. During my stay, me and my friends wish to spend a holiday in the Netherlands and France to celebrate my upcoming graduation.
I am employed at <name of employer> in <address of employer> since April 2014, currently holding the position of Marketing Executive. My employer has already approved my vacation from work for the duration of this trip.
Please, find the following documents to support my visa application:
- Visa application form, duly dated and signed with attached passport-size pictures
- Passport, showing my travel experience
- Travel Insurance , coverage of €30,000
- E-ticket reservation for my flight via LH for New Delhi – Frankfurt – New Delhi [June 2-June 28, 2017]
- Hotel reservations for our holidays in the Netherlands and France
- Employment and leave certificates showing approved leaves as well as the date I am expected to return to work
- ITR, Payslips, and Savings Account as proof of my income
Also, the additional documents required for Medical Purposes Schengen Visa Application:
- Enclosed copies of medical records about your condition
- Bank statements and health insurance coverage to cover for medical expenses in [name of country]
Planned Itinerary:
- June 2, 2017 – Flight from New Delhi to Frankfurt via LH-761
- June 7, 2017 – Sightseeing in Germany
- June 10, 2017 – Travel from Frankfurt to Amsterdam Schiphol; Arrive in Amsterdam and stay at Clemens Hotel
- June 11, 2017 – Sightseeing in the Netherlands
- June 14, 2017 – Travel from Amsterdam Schiphol to Paris Gard du Nord and stay at Ibis Hotel – Sacré Coeur
- June 15, 2017 – Sacré Coeur, Opera, Tour Eiffel, Musee du Lourve
- June 17, 2017 – Chateau de Versailles
- June 20, 2017 – Travel from Paris Gard du Nord to Frankfurt via Air France
- June 28, 2017 – Flight back to New Delhi from Frankfurt via Lufthansa
I trust that you will find everything is in order. For any questions or clarifications, please do not hesitate to contact me anytime.
Thanking you in advance for a favorable reply to my application.
<Your Complete Name> <Your Address>, India
Cover Letter Sample for Medical Visa Application
Please use the following guidelines when you submit a cover letter for medical purposes to the Embassy:
- The diagnosis must be specific
- The recommended treatment must be named and described in detail by a licensed health care provider
- Your provider must state a specific length of treatment. Lifetime or indefinite lengths of treatment will not be approved
Find a personal template or sample of a Schengen visa cover letter with details below:
Current Date
Name of Referring Hospital Address and Phone
Patient Name
I am writing on behalf of my patient, (patient name here), to document the medical need of (medication/treatment/equipment in question) for the treatment of (the exact diagnosis). Please, find in this letter the information regarding the patient’s medical diagnosis and history and a summary of my treatment motive.
Patient’s Diagnosis and History: (Here include the information regarding the patient’s condition and diagnosis as well as the patient’s relatable history)
Treatment: (Include information on the treatment and the course of care up to this point, and why the medication/treatment/equipment in question) is required and how you expect it will benefit your patient.)
Treatment Duration: (Length of time the medication/treatment/equipment in question is necessary – possibly not exceeding 12 months)
Summary: In summary, the (medication/treatment/equipment in question) is medically necessary for this patient’s medical condition and/or improvement.
Please, do not hesitate to contact me should any additional information be required to ensure the approval of the (medication/treatment/equipment in question).
Sincerely, (Name and signature of physician) Your licensed provider must complete, date and sign the letter.
Read also:
- Business Schengen Visa Cover Letter Sample
- How to Write an Invitation Letter for Tourist/Visitor and Medical Visa
- Sponsorship Letter for Visa Application
- How to Book a Flight Reservation Without Payment
- Privacy Policy
- Term & Condition
21+ Visa Request Letter & Appealing Application Formats
Want Visa Request Letter? If your visa application was rejected, don’t worry! There are still things you can do to increase your chances of being approved. We’ve outlined the next steps for you in this article, so be sure to follow them closely. If you’ve ever been denied a visa, you know the feeling of disappointment and frustration that comes with it. But don’t give up quite yet! There are still things you can do to increase your chances of being approved, like sending a visa requesting letter or appealing your application. In this blog post, we’ll go over what both of those things email and how to make the most of them. So if you’re feeling discouraged, read on for some helpful advice. Good luck and we hope you get the outcome you desire!
What is Visa Request Letter?
A Visa Requesting Letter is a formal letter written to a consulate or embassy, asking them to issue a visa for a foreigner who wishes to visit the writer’s country. The letter is usually written by a potential employer or educational institution, and it should include information about the applicant’s qualifications and reasons for wanting to visit. A Visa Request Letter is not required in all cases, but it can improve the chances of getting a visa approved. If you are planning to apply for a visa, you may want to consider writing a Visa Request Letter.
Visa Request Letter format
The email format for sending a letter is simple and includes just five essential parts:
- Subject line ( How to write a good email subject line That Opened 10x )
- Opening line and body
Visa Request Letter
Template 1:
Letter Template 2:
Template 3:
Letter to embassy for visa request
Letter Template 4:
Template 5:
Letter Template 6:
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NVC expedite request letter sample
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Template 11:
Letter Template 12:
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Letter Template 19:
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Sample request letter for expedited visa processing
Template 20:
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Visa Request Letter subject lines
Applying for a visa can be a daunting task, but with a little preparation beforehand, it doesn’t have to be. One of the key components of your Visa requesting letter is the subject line. This is your opportunity to make a good first impression and demonstrate to the consulate that you are serious about your application. Below are 10 great examples of Visa requesting letter subject lines:
- “Visa request for [name]”
- “Traveling to [country] for [purpose]”
- ” Seeking entry into [country] for [length of stay]”
- “Request for tourist visa to [country]”
- “[Name]’s business trip to [country]”
- “Vacation in [country] – please issue visa”
- “[Name]’s travel plans to [country]”
- “Requesting a student visa for [country]”
- “Applying for a work visa in[ country]”
- ” Requesting an internship visa for[ country]”
How to Start Visa Request Letter
A Visa Requesting Letter is a formal letter written to a embassy or consulate of another country requesting a visa. The Visa Requesting Letter must be close with an official Visa Officer signature and stamp with the Visa Officer’s official Seal in order for it to consider an official document
The first step in writing a Visa Requesting Letter is to obtain an official Visa Requesting form from the embassy or consulate that you will be submitting the letter to. The second step is to fill out the form completely and accurately. Include all requested information such as your name, address, phone number, email address, and the purpose of your travel. Once the form is complete, sign and date it at the bottom.
The third step is to write a cover letter addressed to the Visa Officer. In the cover letter, state the purpose of your travel and requesting that a visa issues in your name. Be sure to include all pertinent information such as your name, date of birth, passport number, and intended dates of travel. Be sure to sign and date the bottom of the cover letter.
Now that you have completed the Visa Requesting Letter, enclose all required documentation such as your passport, proof of travel insurance, proof of funds, and any other required
How to END Visa Request Letter
Finally, when you END the Visa Request Letter, you will be sure to include a “Sincerely, Your name” so that the person who is reading it knows that it is from you. You may also want to put your contact information at the bottom of the letter in case they have any questions for you. Be sure to sign the letter before you send it off!
I hope you found this blog post helpful. Applying for a visa can be difficult, but with the right resources and information it can be much easier. If you have any questions or need help preparing your application, don’t hesitate to reach out to us. We are happy to assist you in any way possible!
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Free Cover Letter for any Visa Application
Apr 25, 2019
What is a cover letter for a visa application?
In simple words, a cover letter that is required by the embassy when a person applies for the visa is known as a cover letter for a visa application.
Why a visa cover letter is required?
Visa Bookings provide you with the free cover letter for the visa application; but before that, you should know why it is required. The main purpose of this letter is to explain your intent to travel to the country you are going to visit. It is your chance to create a great first impression on the embassy personnel. Your documents should support your objectives written on the cover letter to reduce the chances of visa rejection.
The necessary components of the cover letter:
A cover letter for the visa application must contain a few important points – without which your application would be incomplete. The major components for the visa application are:
- Purpose of travel to your home destination
- A travel itinerary overview with the valid expression that why you have selected the particular place to travel
- Proof of funding whether you are being sponsored or funding your own trip
- If someone is sponsoring your trip then you need to provide the reason why a sponsor is doing that
- If due to any reason you are unable to submit any required documents, explain your reason and provide the details of the alternative documents that you have endorsed
- Your willingness to return to your home; you should tell about your responsibilities in your country
The cover letter is a very crucial part of your visa application and might completely impact the approval and rejection of your visa. Although it is not present on the list of the required documents it is an essential need and should be provided with your application.
The cover letter for every application should be unique. For instance, a student couldn’t submit the same cover letter as a tourist. See our free cover letter sample, enter your information, and submit it at the embassy.
Free Cover Letter for Visa Application for a Tourist:
Date in this format: Month Date, Year [April 6, 2019]
The Visa Officer
Embassy name
Subject: Issuance of tourist visa for visiting <Your destination>
Dear Sir/Madam,
I, <Your full name matching passport name>, like to spend my vacation in <country name> from <arrival date> to <departure date>. For that purpose, I would like a have a tourist visa valid from <expected arrival date> to <expected departing date>.
My traveling purpose is to visit the mesmerizing places of the <country name> including <major tourist destination places>. I look forward to experiencing the rich culture, tasty food, and the scenic beauty that the country has to offer.
Currently, I am working at <company name> located in <company location>. I have been working here since <employment date> as a <your job position>. My workplace has already approved the vacation covering my whole trip.
I will be sponsoring my own trip; I have attached the documents supporting my claim with my application. [Only add this when you are sponsoring your own trip].
My <relationship with the sponsor> <sponsor’s full name>, working as <sponsor’s title job> at <the company name> will sponsor me during my visit. He/ She will fulfill my food expenses, accommodation, and a plane ticket. [For those who are being sponsored].
Find all my documents with the letter to authenticate the presented information on the letter:
- Complete application form
- Leave certificate/letter of approval for vacation
- Credit information (payslips, credit card statements, bank certificates, bank statements, etc.)
- Flight itinerary showing booking reservation
- Travel insurance (benefits mentioned)
- Hotel reservations
If any more information is required, please contact me at the following:
- Your contact number
- Your email address
Please process my visa application soon. I will be very thankful to you.
Kind Regards,
<Your name>
<Your address>
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Free Cover Letter for Visa Application for a Student:
Subject: Issuance of business visa in the <Your destination>
Dear Sir/ Madam,
I, <Your full name matching passport name> need to visit <your destination> for short business trip. My business trip will initiate at <date>; thus, I need my visa validation from <date> to <date>.
My business there will be to meet [the person’s name] of the [company name] to finalize the deal (provide your reason here). I will be staying at [hotel name] during my whole trip.
- Invitation letter
- Credit information (pay slips, credit card statements, bank certificates, bank statements, etc.) (if required)
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Visitor Visa
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Generally, a citizen of a foreign country who wishes to enter the United States must first obtain a visa, either a nonimmigrant visa for a temporary stay, or an immigrant visa for permanent residence. Visitor visas are nonimmigrant visas for persons who want to enter the United States temporarily for business (visa category B-1), for tourism (visa category B-2), or for a combination of both purposes (B-1/B-2).
Here are some examples of activities permitted with a visitor visa:
Business (B-1)
- Consult with business associates
- Attend a scientific, educational, professional, or business convention or conference
- Settle an estate
- Negotiate a contract
Tourism (B-2)
- Vacation (holiday)
- Visit with friends or relatives
- Medical treatment
- Participation in social events hosted by fraternal, social, or service organizations
- Participation by amateurs in musical, sports, or similar events or contests, if not being paid for participating
- Enrollment in a short recreational course of study, not for credit toward a degree (for example, a two-day cooking class while on vacation)
Travel Purposes Not Permitted On Visitor Visas
These are some examples of activities that require different categories of visas and cannot be done while on a visitor visa:
- Paid performances, or any professional performance before a paying audience
- Arrival as a crewmember on a ship or aircraft
- Work as foreign press, in radio, film, print journalism, or other information media
- Permanent residence in the United States
Visitor visas will also not be issued for birth tourism (travel for the primary purpose of giving birth in the United States to obtain U.S. citizenship for their child).
How to Apply
There are several steps to apply for a visa. The order of these steps and how you complete them may vary by U.S. Embassy or Consulate. Please consult the instructions on the U.S. Embassy or Consulate website .
Complete the Online Visa Application
- Online Nonimmigrant Visa Application, Form DS-160 – Learn more about completing the DS-160 . You must: 1) complete the online visa application and 2) print the application form confirmation page to bring to your interview.
- Photo – You will upload your photo while completing the online Form DS-160. Your photo must be in the format explained in the Photograph Requirements .
Schedule an Interview
Interviews are generally required for visa applicants with certain limited exceptions below. Consular officers may require an interview of any visa applicant.
You should schedule an appointment for your visa interview at the U.S. Embassy or Consulate in the country where you live. You may schedule your interview at another U.S. Embassy or Consulate, but be aware that it may be more difficult to qualify for a visa outside of the country where you live.
Wait times for interview appointments vary by location, season, and visa category, so you should apply for your visa early. Review the interview wait time for the location where you will apply:
Appointment Wait Time
Check the estimated wait time for a nonimmigrant visa interview appointment at a U.S. Embassy or Consulate.
Note: Please check the individual Embassy or Consulate website to determine if your case is eligible for a waiver of the in-person interview.
Applicants scheduling visa appointments in a location different from their place of residence should check post websites for nonresident wait times.
Select a U.S. Embassy or Consulate:
Prepare for your interview.
- Fees - Pay the non-refundable visa application fee , if you are required to pay it before your interview. If your visa is approved, you may also need to pay a visa issuance fee, if applicable to your nationality. Fee information is provided below:
Select your nationality to see Issuance Fee
- Review the instructions available on the website of the U.S. Embassy or Consulate where you will apply to learn more about fee payment.
Gather Required Documentation
Gather and prepare the following required documents before your visa interview:
- Passport valid for travel to the United States – Your passport must be valid for at least six months beyond your period of stay in the United States (unless exempt by country-specific agreements ). Each individual who needs a visa must submit a separate application, including any family members listed in your passport.
- Nonimmigrant Visa Application, Form DS-160 confirmation page.
- Application fee payment receipt, if you are required to pay before your interview.
- Photo – You will upload your photo while completing the online Form DS-160. If the photo upload fails, you must bring one printed photo in the format explained in the Photograph Requirements .
Additional Documentation May Be Required
Review the instructions for how to apply for a visa on the website of the U.S. Embassy or Consulate where you will apply. Additional documents may be requested to establish if you are qualified. For example, additional requested documents may include evidence of:
- The purpose of your trip,
- Your intent to depart the United States after your trip, and/or
- Your ability to pay all costs of the trip.
Evidence of your employment and/or your family ties may be sufficient to show the purpose of your trip and your intent to return to your home country. If you cannot cover all the costs for your trip, you may show evidence that another person will cover some or all costs for your trip.
Note: Visa applicants must qualify on the basis of the applicant's residence and ties abroad, rather than assurances from U.S. family and friends. A letter of invitation or Affidavit of Support is not needed to apply for a visitor visa. If you choose to bring a letter of invitation or Affidavit of Support to your interview, please remember it is not one of the factors used in determining whether to issue or deny the visa.
Attend Your Visa Interview
A consular officer will interview you to determine whether you are qualified to receive a visitor visa. You must establish that you meet the requirements under U.S. law to receive a visa. Ink-free, digital fingerprint scans are taken as part of the application process. They are usually taken during your interview, but this varies based on location.
After your visa interview, the consular officer may determine that your application requires further administrative processing . The consular officer will inform you if this required.
After the visa is approved, you may need to pay a visa issuance fee (if applicable to your nationality), and make arrangements for the return of the passport and visa to you. Review the visa processing times to learn more.
Entering the United States
A visa allows a foreign citizen to travel to a U.S. port-of-entry (generally an airport) and request permission to enter the United States. A visa does not guarantee entry into the United States. The Department of Homeland Security (DHS), U.S. Customs and Border Protection (CBP) officials at the port-of-entry have authority to permit or deny admission to the United States. If you are allowed to enter the United States, the CBP official will provide an admission stamp or a paper Form I-94, Arrival/Departure Record. Learn more about admissions and entry requirements, restrictions about bringing food, agricultural products, and other restricted/prohibited goods, and more by reviewing the CBP website .
Extending Your Stay
See Extend Your Stay on the U.S. Citizenship and Immigration Services (USCIS) website to learn about requesting to extend your stay beyond the date indicated on your admission stamp or paper Form I-94.
Failure to depart the United States on time will result in being out of status . Under U.S. law, visas of individuals who are out of status are automatically voided ( Section 222(g) of the Immigration and Nationality Act ). Any multiple entry visa that was voided due to being out of status will not be valid for future entries into the United States.
Failure to depart the United States on time may also result in you being ineligible for visas in the future. Review Visa Denials and Ineligibilities and Waivers: Laws to learn more.
Change of Status
If your plans change while in the United States (for example, you marry a U.S. citizen or receive an offer of employment), you may be able to request a change in your nonimmigrant status to another category through U.S. Citizenship and Immigration Services (USCIS). See Change My Nonimmigrant Status on the USCIS website to learn more.
While you are in the United States, receiving a change of status from USCIS does not require you to apply for a new visa. However, once you depart the United States you must apply for a new visa at a U.S. Embassy or Consulate in the appropriate category for your travel.
Additional Information
- An individual on a visitor visa (B1/B2) is not permitted to accept employment or work in the United States.
- There is no guarantee you will be issued a visa. Do not make final travel plans or buy tickets until you have a visa.
- A valid U.S. visa in an expired passport is still valid. Unless canceled or revoked, a visa is valid until its expiration date. If you have a valid visa in your expired passport, do not remove it from your expired passport. You may use your valid visa in your expired passport along with a new valid passport for travel and admission to the United States.
Travel for Medical Treatment
If you are seeking medical treatment in the United States, the consular officer may ask for further documents at your visa interview, which may include:
- Medical diagnosis from a local physician, explaining the nature of the ailment and the reason you need treatment in the United States.
- Letter from a physician or medical facility in the United States, stating they are willing to treat your specific ailment and detailing the projected length and cost of treatment (including doctors’ fees, hospitalization fees, and all medical-related expenses).
- Proof that your transportation, medical, and living expenses in the United States will be paid. This may be in the form of bank or other statements of income/savings or certified copies of income tax returns (either yours or the person or organization paying for your treatment).
Visitor Visas for Personal or Domestic Employees (B-1)
You may apply for a B-1 visitor visa to work in the United States as a personal or domestic employee for your employer in limited situations. You may work in the United States on a visitor visa if your employer is:
- A U.S. citizen who has a permanent home or is stationed in a foreign country, but is visiting or is assigned to the United States temporarily; or
- A foreign citizen who is in the United States on one of the following nonimmigrant visa categories: B, E, F, H, I, J, L, M, O, P, or Q.
Learn more about your rights in the United States and protection available to you by reading the Legal Rights and Protections pamphlet.
Visa Renewal
Whether you are applying for the first time or renewing your visa, you will use the same application process (please review How to Apply , above). Some applicants seeking to renew their visas in certain visa classes may be eligible for the Interview Waiver (IW) which allows qualified individuals to apply for visa renewals without being interviewed in person by a U.S. consular officer. Review the instructions on the website of the U.S. Embassy or Consulate where you will apply to determine if the IW is available and if you qualify.
Do I need a visa if I have an ABTC?
Yes, you will still need a visa to travel to the United States, unless you qualify for the Visa Waiver Program . Having an Asian-Pacific Economic Cooperation (APEC) Business Travelers Card (ABTC) does not change visa requirements, your visa status, or the visa process for travel to the United States.
How can I use my ABTC when I apply for my visa?
If you have an Asian-Pacific Economic Cooperation (APEC) Business Travelers Card (ABTC), you might be able to schedule an expedited visa interview appointment. Review the instructions for scheduling expedited appointments on the website of the embassy or consulate where you will apply.
Visa Annotations for Certain Maritime Industry Workers
Certain foreign maritime workers are eligible to apply for a Transportation Worker Identification Credential (TWIC) once in the U.S. If you, as a maritime industry worker, will perform services in secure port areas, your visa must be annotated “TWIC Letter Received.” Workers whose visas are not annotated will not be permitted by the Transportation Security Administration (TSA) to apply for a TWIC.
In order for your visa to be annotated, you must obtain a letter from your employer explaining the need for a TWIC and that you are a potential TWIC applicant. See a template example of this letter. You must present this letter when you apply for the B-1 visa. You must meet all other eligibility requirements for a B-1 visa.
Complete information about the TWIC program is available on TSA’s website at https://www.tsa.gov/for-industry/twic .
Visa Denial and Ineligibility
Review Visa Denials for detailed information about visa ineligibilities, denials and waivers.
I was refused a visa, under Section 214(b). May I reapply?
Yes, if you feel circumstances have changed regarding your application. Review Visa Denials to learn more.
Misrepresentation or Fraud
Attempting to obtain a visa by the willful misrepresentation of a material fact, or fraud, may result in the permanent refusal of a visa or denial of entry into the United States.
Review Ineligibilities and Waivers: Laws .
Citizens of Canada and Bermuda do not require visas to enter the United States, for visit, tourism and temporary business travel purposes. For more information see U.S. Embassy Ottawa website , U.S. Consulate Hamilton website and CBP website .
Additional resources for Canadian visitors to the United States can be found on the U.S. Embassy and Consulate websites in Canada.
Citizens of China
In accordance with the agreement signed between the United States and China to extend visa validity, beginning on November 29, 2016, Chinese citizens with 10-year B1, B2 or B1/B2 visas in Peoples’ Republic of China passports will be required to update their biographical and other information from their visa application via a website every two years, or upon getting a new passport or B1, B2, or B1/B2 visa, whichever occurs first. This mechanism is called EVUS - Electronic Visa Update System.
The EVUS website is now open to the public for enrollments at www.EVUS.gov . CBP will not collect a fee for EVUS enrollment at this time. CBP anticipates the eventual implementation of an EVUS enrollment fee, but does not have a time frame. Until the implementation of a fee, travelers can enroll in EVUS without charge. The Department of Homeland Security, Customs and Border Protection (CBP) will keep visa holders informed of new information throughout the year. For further information, please visit www.cbp.gov/EVUS .
根据美中双方签署的延长签证有效期的协议，自2016年11月29日起，凡持有10 年 期B1，B2 或 B1/B2签证的中华人民共和国护照持有人需要每两年或在获取新护照或最长有效期的B1、B2或B1/B2签证时时（以先到者为准），通过网站更新他们签证申请上的个人资料及其它信息。这个机制我们称之为EVUS –签证更新电子系统。
EVUS的登记网站 www.EVUS.gov 现已开放接受登记。美国海关和边境保护局（CBP）目前不会收取登记费用。美国海关和边境保护局预期EVUS登记收费最终会实施，但目前尚未落实执行时间。在收费实施前，旅客可以免费完成EVUS登记。美国国土安全部海关和边境保护局将在今年及时向签证持有人公布最新的信息。获取更多的信息，请访问 www.cbp.gov/EVUS 。
Citizens of Mexico
Citizens and permanent residents of Mexico generally must have a nonimmigrant visa or Border Crossing Card (also known as a "Laser Visa"). For ease of travel, the B-1/B-2 and the Border Crossing Card have been combined into one document (DSP-150). Select Border Crossing Card to learn more about this card.
Please visit U.S. Embassy or Consulate websites for more information regarding applying for a visa at the U.S. Embassy or Consulates in Mexico.
Further Questions
- Case-Specific Questions - Contact the U.S. Embassy or Consulate handling your visa application for status information. Select U.S. Embassy or Consulate for contact information.
- General Questions - review Contact Us .
Visa Waiver Program (VWP)
Tourist or business travelers who are citizens of participating countries may be eligible to visit the United States without a visa. Visits must be 90 days or less, and travelers must meet all requirements.
Citizens of Canada and Bermuda generally do not need visas for tourism and visits.
More Information
A-Z Index Legal Rights & Protections Lost/Stolen Travel Documents Denials Fraud Warning Visa Expiration Date Automatic Revalidation Nonimmigrants in the United States–Applying for Visas in Canada or Mexico Visa Applicants - State Sponsors of Terrorism Border Security/Safety Find a U.S. Embassy or Consulate Customer Service Statement
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- How to Write a Sample Invitation Letter for a U.S. Visitor Visa
Home » How to Write a Sample Invitation Letter for a U.S. Visitor Visa
July 25, 2021
There are various mandatory requirements to obtain a visa when visiting the United States. However, a letter of invitation from the American host is not one of them. The U.S. citizen or resident who will host the visiting B-2 visa holder may send a letter, but an invitation is not required. The letter cannot guarantee visa issuance, but it may be helpful in some situations. Many people feel more comfortable sending a letter, and we’ve provided a sample invitation letter for a visitor visa below.
Visitor Visa Requirements
B-2 visa applicants must qualify for the visitor visa according to their own circumstances, not on the basis of a sponsor’s letter or assurances. Based on the merits of the application and interview, a consular officer determines whether or not the applicant qualifies for a visa. In fact, to qualify for a B-2 visitor visa to the United States, applicants must meet the following three criteria:
Have a residence in a foreign country to which they will return to after their temporary visit;
Intend to enter the united states for a period of a specifically limited duration;, will go to the united states to engage in activities consistent with the visa., mistakes on uscis forms can cause costly delays or a denial., b-2 letter of invitation explained.
A B-2 letter of invitation is simply a letter written by the U.S. host to demonstrate that the visitor has a place to stay during the trip to the United States. Generally, the letter carries more weight if written by a U.S. citizen or lawful permanent resident. The letter should state that the host is willing and able to accommodate the visitors during the specified duration of the trip. The host may include specific dates or a general period in which the visitor is welcome. It’s also helpful to state if the host and visitor have family ties or are friends. There is no requirement for an invitation letter for visitor visa. Therefore, there are no hard requirements for the letter. With that said, a letter should generally contain the following:
- Host’s full name and contact information
- Guest’s full name and contact information
- Guest’s relationship to the host
- Purpose of the planned visit, including the event (if applicable) or places you will visit
- Duration the visitor will stay with you or where you’ve made arrangements for him or her to stay
- Financial arrangements to cover the guest’s expenses during the visit (if applicable)
- Signature of the host
Write the letter in your own words, but try to be as specific as possible. We’ve included a sample invitation letter for a visitor visa below.
Sample Invitation Letter for Visitor Visa: Friends
Enzo & Gianna Russo Via Torquato Tasso, 26 71010 Lesina FG, Italy
March 22, 2019
Dear Enzo and Gianna,
I would like to invite you to come visit me in the United States this summer. You are welcome to stay at my home during for the duration of the trip. I understand that you have four weeks of holiday, but you are welcome to stay longer if needed.
During your visit, I plan to take you on several excursions to our theme parks (Disneyworld and Universal Orlando) and museums. I know you son is interested in space travel. I’m trying to arrange a visit to the Kennedy Space Center Visitor Complex as well.
I understand you plan to cover your own expenses for travel and incidentals. However, I will submit Form I-134, Declaration of Financial Support, to guarantee your financial support.
I look forward to seeing you and your family.
Edwardo Sauvigne 26000 Whispering Trails Ave Winter Have, FL 33884 Home: (863) 555-1212 Mobile: (863) 555-1212
Sample Invitation Letter for a Visitor Visa: Family
Gurpreet & Jyothi Ahuja 337, Rajiv Gandhi St Uthandi, Chennai, Tamil Nadu 600119 India
October 1, 2020
Dear Mom and Dad,
I would like to invite you to come visit me in the United States for my wedding on March 6, 2021. In addition to this special event, I am excited to have you spend time with Anika and see our city.
I will cover all of your expenses for the trip, including travel to and from the United States. During your two weeks with us, you will stay at my home, and I will provide all meals. I also plan to purchase you a visitor’s insurance plan and cover any other costs that come up during your trip.
Anika and I are extremely anxious to see you and have you participate in our wedding. We look forward to seeing you in March.
Hiten Ahuja 9601 Skyline Way Grand Prairie, TX 75051 Home: (972) 555-1212 Mobile: (972) 555-1212
Stronger Evidence to Support a B-2 Visa Application
For visitors that are currently unemployed, don’t have property and generally lack financial assets, it can be more difficult to demonstrate strong ties to their home country. In these cases, immigration officials become concerned that they will try to stay in the United States. A Declaration of Financial Support can help remove this doubt.
Known as Form I-134, Declaration of Financial Support , the form shows that someone in the United States is willing to take financial responsibility for you. If you can prove that you are financially independent or are employed in your home country, you typically don’t need a Form I-134.
Form I-134 is a reassurance by the U.S. supporter to step in and assist if you unable to pay your expenses during the course of your U.S. visit.
Form I-134 Articles
- Employment Verification Letter for Immigration Forms
- What are the K-1 visa income requirements?
- How do I prove income when I am self-employed?
- 2023 Federal Poverty Guidelines for Sponsors, Explained
Form I-134 Topics
Overcoming a visa denial under ina section 212(a)(4), getting help with the instructions for i-134 affidavit of support, sponsor a fiancé to come to the united states for marriage, visa sponsorship and how it works.
What Is A Visa Invitation Letter?
Who needs a visa invitation letter, what information must i add to a visa invitation letter, other required documents with a visa invitation letter, how do i write a visa invitation letter, u.s. visa invitation letter template, how to write the best invitation letter for any us visa application.
Mar 1, 2023
Visa Appointments
Do you have friends or families coming to the U.S. who need to apply for a visa? Or do you have a partner living overseas who would like to come to visit you?
Many U.S. citizens and U.S. residents wish that their friends and family could visit them in the U.S. First; however, family members or friends must apply for a visitor visa. And a letter of invitation can assist in the visa application process.
Though the visa invitation letter does not guarantee visa issuance, it can be helpful in many circumstances. So let us look at how you can write a compelling letter of invitation that would assist your family members with their visa applications.
If you wish to visit your friends and family members living in another country and need a visa. Then you can apply for your tourist visa in a few easy steps and in a hassle-free way on Atlys .
A visa invitation letter or sponsorship letter is written by a U.S. citizen or U.S. resident as a formal invite for their friends or family members to the United States Citizenship and Immigration Services (USCIS). A visa invitation letter is not a mandatory visa requirement. However, this letter can help the U.S. embassy or consular officer better understand your relationship with the applicant and the purpose of the visit.
You must convey your relationship with the applicant truthfully to the consular officer in the letter of invitation. Therefore, you will be able to accommodate them and that the applicant will return to their home country before their visa expires. In addition, you must clearly state if you will financially support the applicant during their entire stay in the U.S. and that you have the funds to do so.
The applicant must meet the visa requirements and go through the visa interview to be granted a visa. They must prove their strong ties with their home country, their intention of returning to their country, and only visiting the U.S. to spend time and see their family or friend. The applicant must convince the USCIS officer that they wish to stay in the U.S. temporarily and do not wish to take up residence in the country.
Disclaimer: A visa invitation letter does not guarantee an applicant's visa application.
A visa invitation letter can be helpful to a person who wishes to visit their friends or family and need to apply for a tourist visa. Your friends or family living in the U.S. can supply you with an invitation letter to assist you in your visa application.
If someone is sponsoring your trip, they can provide additional documents and send you a visa sponsorship letter. Then, when applying for your visa at the U.S. Consulate, you can attach this letter with your application.
The visa invitation letter must have all the details of the host in the U.S. and the applicant in the foreign country. While writing the invitation letter, ensure that you are not missing any details and the letter is concise yet detailed.
The host in the U.S. must include the following details in their visa invitation letter:
- Date of Birth
- Full address
- Contact information such as phone number and email address
- Status in the U.S.
- I.D., passport, or green card number
- Photocopy of the I.D., passport, or green card number
The host must include the following details of the visa applicant in the invitation letter:
- Applicant's relation to the host in the U.S.
- The purpose of their trip
- Applicant's length of stay in the U.S. with specific dates
- Mentioning if the host will be responsible financially for the visa applicant while in the U.S.
- Applicant's accommodation details
- Host's signature and date
Ensure that your visa invitation is thorough and has all the sponsor's details. In addition, it would be beneficial to add supporting documents and a visa invitation letter. You can send the following documents to your friend or family member to print and attach to their B-2 visa application:
- A copy of your passport, I.D., or green card
- Proof of sufficient funds such as your bank statements (if funded by the host in the U.S.)
- You can also attach a Declaration of Financial Support or USCIS Form I-134
- Proof of residence such as your home address, a rental contract, etc.
- Students can supply the applicant with their enrollment verification letter or a copy of your transcripts
- The applicant must attach the other required documents for their visa application
While writing, remember to add all the relevant information that would make the visa invitation letter compelling. The below-mentioned visa invitation letter is only for illustration purposes. You can use the sample to write your invitation letter with additional information that would assist the applicant in their visa application process.
While writing, you can address the U.S. Consul General, the U.S. Embassy in the applicant's country, the U.S. Consular Officer, or the person visiting the country. You must also check that all the spellings, dates, and information is correct.
From: [Date] [Host’s name] [Full address in the US] Phone Numbers: (Work): [(xxx) xxx-xxxx] (Home): [(xxx) xxx-xxxx] Email: [email address] To: [Visitor’s name/ US Consul General/ US Consular Officer] [Visitor's Address/U.S. Embassy Address in the applicant's country] Dear [Visitor/Consular Officer] , I (Last Name) , (First Name) with (I.D./Passport/Green Card Number) , residing at (Your U.S. Address) , am a United States citizen (or lawful permanent resident alien) . I am writing this invitation letter to request that you issue (Visitor's Name) who resides at (Visitor's Address) a tourist (B-2) visa to (purpose in the United States) . The tourist visa will allow him to visit me in the United States. We are (explain your relationship with the applicant) . If you are a student, you can add details about your study and why you would like your friend or family member to visit you in the U.S.: I am a student at (University) majoring in (Major) . I am writing this invitation letter to request that you issue (Visitor's Name) who resides at (Visitor's Address) a tourist (B-2) visa to (purpose in the United States) . (They) are my (explain your relationship with the applicant) . (Visitor's Name) will be in the U.S. from (arrival date) to (departure date) . We will be visiting (explaining what the applicant will be doing in the U.S.) . (Visitor's Name) will be staying at (accommodation address) , and (applicant or the host) will be responsible for the expenses during their stay in the U.S. I have attached all the supporting documents required for the (Visitor's Name) visa application. I genuinely thank you for your kind consideration of our request. Sincerely, Your Name Address Email Phone Number (Signature)
Note : Do not just use the same sample mentioned above; add all the necessary information to explain your and the applicant's situation best.
Here is another sample invitation letter:
Visa sample
And folks that is all about the US invitation letter! Do not forget to check out other informative articles on Atlys .
Frequently Asked Questions
Is a letter of invitation mandatory.
The visa invitation letter is not mandatory, and it does not guarantee that the applicant's visa application will be approved.
Who Can Write A Visa Invitation Letter?
A US citizen, U.S. permanent resident, or U.S. green card holder can send a letter of invitation to their friend, family, or partner. Additionally, an international student on an F-1 or J-1 student visa who wishes to invite their friends or family to graduation can write an invitation letter.
Which U.S. Visa Types Need A Visa Invitation Letter?
There are two types of nonimmigrant visas under visitor visas. These visas allow a person to enter the U.S. for business or tourism for a short period. These visas are category B-1 visitor visas for business, tourism visas, category B-2 visitor visas for tourism, or a combination of both B-1/B-2 visas.
Do Everyone Need A Visa Invitation Letter?
Many countries have visa waivers with the U.S. Those people do not need a visa; hence a visa invitation letter is not required. However, visitors that need a tourist visa can look for the U.S. embassy or consulate on the U.S. Department of State website .
What Activities The Visitor Cannot Do On These Visas?
A visitor on the above-mentioned visa type cannot:
- Volunteer or take paid or unpaid employment
- Take permanent residence in the U.S.
- Conduct paid performances, or any professional performance before a paying audience
- Arrival as a crew member on a ship or aircraft
- Work as foreign press, in radio, film, print journalism, or other information media
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50 Sample Letter of Introduction for Visa Application
An introduction letter is a one that is intended to introduce an entity, its characteristics, and the goal of the business that an individual or an organization wishes to offer to another person or establishment.
It is one document that may be required as part of the visa application materials for those applying for a visa. A letter of introduction is merely a letter to the embassy from your employer or the head of an educational institution. It must be typed and addressed to the embassy on letterhead.
The criteria governing an introduction letter can vary from one embassy to the next or depending on who is applying for it, such as a student or an employer.
Students applying for visas must demonstrate that they are still enrolled in school, and adding a student ID in the application is insufficient to demonstrate that they are still enrolled. The only document that can prove that one is still in school is an introductory letter from the institution.
The school’s letter of introduction must be addressed to the Visa Section of the embassy in question. Also, an Introductory Letter from an educational institution to support a student’s visa application must include but are not limited to the following:
- Student’s name
- Student’s ID number, Passport Number or Date of birth
- Student’s program of studies
- Student’s level/class/year
- Why the school has no problem with the student’s travel (usually because the school will be on vacation)
- Contact details of the school (usually if different from what’s on the letterhead)
- Name, signature and position of the person responsible for issuing such letters
If you are a visa applicant who works for a firm, you will need an introduction letter from your boss. The No Objection Certificate is another name for this type of introduction letter.
A Director, Human Resource Manager, or any other person designated to issue such letters on behalf of the organization issues introductory letters to employees for visa purposes. Employee introduction letters should include, but are not limited to, the following;
- Employee’s name
- Employee’s Date of Birth or Passport Number
- Employee’s Position
- Date of employment
- Employment type (permanent, contract, part-time)
- Remuneration
- The reason why the company has no problem with the travel (usually because the employee is on leave). Or state that your company will be financially responsible for you while travelling and for your return transportation to the USA
- The earliest possible date of departure (if you may travel at any time, indicate an approximate date)
- Contact details of the company (usually if different from what’s on the letterhead)
- The letter must specify the validity of the visa and the number of entries the applicant is requesting. If this is not specified the consular officer will issue the visa at their discretion.
- Name, signature and position of the person responsible for issuing such letters.
Below are some samples and templates for student and employee letters of introduction for visa application.
[Letter head of company]
December 10, 2023
The Consular,
Visa Section,
The United States Embassy,
Dear Sir/Madam,
LETTER OF INTRODUCTION
KUFFOUR AYEW PANSTIL
This is to establish that Kuffour Ayew Panstil, who was born on January 8, 1971, and has the passport number G2624538, is a full-time employee of the aforementioned company.
Ayew began working for the organization on August 1, 2012, and is now the Procurement Officer, earning $45,883.00 per year.
He has expressed an interest in visiting the United States during his annual leave in January 2020, and we have no objections to this.
If you require any additional information on Ayew, please contact the company using the contact information listed on this letterhead.
Please provide him with the assistance he requires to make his vacation to the United States a reality.
Thank you very much.
Yours sincerely,
Apenda James
[University Letter Head]
December 10, 2019
This is to confirm that Kuffour Ayew Panstil, who was born on September 19, 1991, and has the Student ID AL 3483840, is a final year student at the above-mentioned university.
Kuffour, a full-time student at this institution, has expressed a desire in visiting the United States in January 2019, when the school will be off for the Christmas holidays, and we have no objections to him doing so.
If you have any questions about Kuffour, please contact the school using the information listed on this letterhead.
The Visa Officer,
Italian Embassy
Abuja: 21st Crescent, Off Constitution Avenue,
Central Business District, Abuja
Dear Sir/Ma
INTRODUCTION LETTER: APPLICANT’S NAME AND PASSPORT NUMBER
This letter is to introduce you to Jonah Ayew, a Senior Lecturer at the University of Nigeria, Nsukka’s Department of Business Administration. He has been working for us since October 17, 2022.
After deductions, his annual remuneration is 3 million five hundred and eighty-seven thousand, three hundred nairas (N3,587,300).
During his leave in October 2023, he plans to travel to Italy.
We would be grateful if you could provide the essential assistance.
Please do not hesitate to contact us if you have any questions.
Please provide him with the assistance he requires in order for his trip to the United States to take place.
Yours faithfully,
For: University of Nigeria, Nsukka
[Letter of the school]]
The Consular General (Or British High Commissioner),
British High Commission
Abuja/Lagos office address
LETTER OF INTRODUCTION FOR [FULL NAME AS ON PASSPORT]
[Name of Student] is a student at [Name of School] in [location of school] [constituency] [state] and has requested an appointment with your office to discuss his visa application.
He started with us as a primary six student in 2023, is now in primary seven, and has always been an average (B or A) student. The results from his previous tenure are attached.
His parents, [name of parents], have always been active participants in our PTA meetings.
I’d be happy to recommend him to your office for any assistance he might require. We are happy to supply any further information that your office may require.
[Name of Proprietor]
For:[Name of school]
[NAME OF EMBASSY]
[ADDRESS OF EMBASSY]
EMPLOYEE INTRODUCTION LETTER
[PASSPORT NUMBER and FULL NAME AS IT APPEARS ON THE PASSPORT]
This letter is to introduce you to [FULL NAME AS ON PASSPORT], the [APPLICANT DESIGNATION] of [COMPANY WHERE APPLICANT WORKS].
During his leave period in the month of [MONTH AND YEAR], Mr [FULL NAME OF APPLICANT AS ON PASSPORT] desires to visit [DESTINATION].
Please find the Company’s Statement of Accounts, Board Resolution for financial support, Certificate of Incorporation, Memorandum and Articles of Association, Tax Receipts, Invoices and Receipts, Evidence of Business Transactions, and other necessary papers attached to support his application.
We would be grateful if you could support us in any way you can.
Please do not hesitate to contact us if you require any additional information.
For: [NAME OF COMPANY
[NAME OF WRITER]
[DESIGNATION OF WRITER]
Embassy name…
Office Address…
Sub: Letter of Introduction as an Employee for Visa
Dear Officer in Charge,
On behalf of [Firm/Organization name], I, the HR Manager (Job Designation), am writing you this letter. Our employee has come to your office to apply for a work visa for (Country name). (Explain in your own terms.)
Introducing the employee: he’s a diligent worker and a trustworthy individual who has been with our firm for the past five years (more or less) and has proven to be a valuable asset.
(Shortly summarize your work experience and qualifications.) Although we would be sad to see him go, the company sincerely hopes that the employee rises to the top of his department.
The firm recommends the concerned team member and requests that the Travel Agency please give him a work visa as quickly as possible, according to the document. (Explain your welcome and requirements in a friendly manner.)
HR Manager (Job position),
Firm/Institute name…
Contact Information and signature…
Date: DD/MM/YY
Concerning Authority…
The Embassy name…
The Embassy address in your country…
Employee Name: Passport No – [********]
I’m writing to confirm that (Name of Employee) works for (Company/Institute name). He also has a job as a (Job Designation). (In your own words, describe).
(Employee name) has been an employee since (Date), and his total salary after deductions is (Money Amount) per year. Furthermore, his employment at (Company/Institute name) includes completing reports and correspondence for the company’s executives (Office). (In a few sentences, describe your work experience and qualifications.)
He is representing (Company/Institute name) at the [Conference themed – The Way Forward in Correspondence] as a (Job Position). (Explain the matter completely.) The conference is scheduled for (Date), and the corporation will cover all of his expenditures. (Describe your welcomes and requirements in a friendly manner.)
Please email me at (Mail Address) if you require any other information.
Vice president (Job Designation)
TEMPLATE 5
[Your name]
Consular Officer
U.S Consulate or Embassy
[City, country location of U.S Consulate or Embassy]
Dear Consular Officer:
I am a student with (f-1, j-1) status, and my name is [enter your entire name as it appears on your passport]. At the University of Pennsylvania, I am pursuing a [doctorate, certificate, bachelor’s, master’s] degree in [insert subject of study].
I’d like to invite the following individual to visit the United States for [reason for visitation] in [month, day, year] [First Name], [Last Name], relationship to you, and address in their home nation
During his visit, my guest will stay at [US address]. I’ve attached copies of my identification cards as well as evidence of graduation/transcript.
If you have any questions, please contact me by email at [your email address] or by phone at [your phone number].
[Your signature]
[Your full name]
(COMPANY LETTERHEAD)
CONSULATE GENERAL OF [Country of destination]
RE: Business Visa for [Applicant’s name]
This is to introduce [Applicant’s name] as a [Company name] employee (Job title).
[Describe the nature of the company’s business in detail as well].
For business engagements, [Applicant’s name] will travel to [Country of Destination]. (Avoid using the words “work,” “train,” and “help.”) Describe the nature of the business or operations that will be carried out).
[Applicant’s name] will be visiting [provide the name(s) and address(es) of the company(ies) with which the applicant will meet].
[He/She) will meet with [Name(s) of person(s) to be contacted in destination country, phone number(s), and his/her/their functions in the company].
On March 7, 2023, [Applicant’s name] intends to travel to [Country of Destination] and stay there until March 7, 2023.
We believe [Applicant’s name] will maintain a high level of integrity while in your country based on our previous experience. In light of this, our business will accept full financial responsibility for (his/her) trip and will insure (him/her) for round-trip transportation to and from [Country of Destination], as well as all local expenses.
[Applicant’s name] will not provide any technical assistance and has no plans to immigrate to [Country of Destiny].
Please do not hesitate to contact me at [Contact phone/email] if you require any additional information.
[ANOTHER PERSON THAN THE APPLICANT]
[Original handwritten signature]
Consulate General of Italy,
[Consulate Address]
Sub: No Objection Certificate for (full name of the applicant as on passport)
This letter confirms that [complete name as on passport] has been working as a full-time employee with [name of company] since March 7, 2023, and his/her current job title is [job title]. [Annual salary after or before deductions] is his annual income.
[Applicant’s complete name as it appears on passport] has indicated an interest in visiting Italy for tourism purposes. From [departure date] to [return date], our organization has no objections to him/her visiting your prestigious country for [number of days]. He/she would report for service on [day, month, and year] when his/her leave expired.
If your office needs any additional information, please do not hesitate to contact us. Please note that this certificate is being issued at the request of the applicant and does not bind the company or its authorized signatories financially.
Thanking You.
[Department Head’s Name]
[Designation of Department Head]
After reading this simplified style, I believe you will be able to tell the difference between a letter of introduction to the embassy from an employer and one from the head of a higher education institution.
Most companies have a letter of introduction structure with the HR department, but some medium-sized companies don’t, and you can be asked to assist them with the format. This post will undoubtedly make the process easier for you to complete.
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Invitation Letter for China Visa 2023/2024
Latest China Visa News Updated on March 7, 2023 - MUST BE READ :
1. Passengers from New Zealand, South Africa, Malaysia, Sri Lanka, Thailand, Cambodia, Indonesia, Egypt, Maldives, Singapore, United Arab Emirates, Laos and Hungary taking direct flights from the local areas to China can replace 48-hour nucleic acid testings (PCR testings) with antigen rapid test (ART) (including self-testings), and airlines will no longer check relevant reports. Nationals from other countries still need 48-hour PCR testings to enter China. Travelers will no longer need to quarantine upon arrival.
2. The issuance of port visas is available now, so is the 24/72/144-hour transit visa-free policy.
3. Visa on Arrival (VOA) is available at some land ports in Shenzhen, but only issue visa for authorised urgent entries. Tourist Visa on Arrival remains suspended.
4. The issuance of Tourist visa is still on hold.
5. Following visas & entries are suspended: a. Multiple-entry visas such as 10-year Visa issued before March 26, 2020; b. Visa-free entry for Japanese nationals, Singaporean nationals and Bruneian nationals; c. Hainan visa-free; d. Visa-free excursion for International cruise arrival at Shanghai; e. Guangdong Province 144-hour visa free for group entry from Hong Kong and Macau; f. Guangxi Province visa-free entry for tourist groups from ASEAN countries.
6. Currently you can apply for work visa (Z Visa), business visa (M Visa), student visa (X Visa), family reunion visa (S Visa), permanent stay permit (D Visa), etc.
7. Foreigners holding APEC business travel cards (excluding Virtual ABTC) can enter China without visa.
China Discovery will keep focusing on the updates of the latest Chinese visa and entry policy! You can also call 86 010 12367 (Official telephone number of China National Immigration Administration) to check further information. Welcome to join in our Facebook Groups to catch up with the latest news!
What is an invitation letter for visa application?
When you search for instruction about Chinese Visa Application Requirements online, you will find out a letter of invitation is often mentioned. As required, the letter is one of the principal supporting documents you should submit to the Chinese Embassy or Consulate for visa reques t. The letter will help to explain the reason why you will visit China and give details about the planned visit.
Does China Visa need invitation letter?
An invitation letter is mandatory required when applying most types of Chinese Visa, such as China Crew (C) Visa, F Visa, Business (M) Visa, Work (Z) Visa, Family Reunion (Q1/Q1)Visa, Private (S1/S2 Visa), etc.
China Tourist Visa and Transit Visa are two exceptions. With confirmed connecting flight ticket, an invitation letter is not required for Transit Visa. If you are invited to travel to China by your friends or travel agency, an visa invitation letter is needed. However, independent travelers can choose to submit travel itinerary (proof of air ticket booking and hotel reservation) only. There is NO need to prepare an invitation letter if you don’t have any friends, family members, relatives or inviting party in China. Making a letter of invitation from strangers will let your visit being suspicious, and even lead to visa denial.
Special Notes: If you travel China with China Discovery , we will not only send you official Invitation Letter , but also provide you proposed itinerary, any needed support and guidance to help your China visa application. Contact us ASAP!
What kind of format the invitation letter should be?
The Chinese Embassies and Consulates don’t regulate any standard format and size of the invitation letter. Since the letter is submitted for visa application to embassy and consulate, being official/formal with proper etiquette is always the No.1 rule. Except the main body, a complete visa invitation letter should cover more elements, including the heading , greeting ( opening salutation , the title of embassy name, embassy contact information), complimentary close, signature & official seal , writer’s contact information, date when the date was written and enclosures.
Invitation Letter Writing Format
The letter must be paper form, and it could be computer print-out, handwritten letter, or in scanned copy or fax. The accurate format may vary slightly by different inviting individual or entity.
What to Include in the China Visa Invitation Letter?
There are many types of invitation letters for different visa category. Generally, three major sections of information should be contained in the visa invitation letter, including details about the inviter , invitee and the invitation . The rule applies to most types of Chinese Visas. Below are detailed visa letter instructions for China Tourist and Business Visas - two most common visas for China visitors.
☞ China Tourist Visa (L Visa) Invitation Letter
The invitation letter for China Tourist Visa should be related to the invited tour in China. It would be written by person or organization, covering information as follows:
1.) Information on the Applicant (Invitee)
Full Name, Nationality, Gender, Date of Birth, Passport Number, Contact Phone Number, Email Address, Relationship with the inviting person/unit (pictures together or materials in other formats), etc.
2.) Information on the Inviting Person/Unit (Inviter)
Full Name, Residence Status in China (property ownership certificate, lease agreement, etc), Contact Number, Address, Email, Official Stamp, Signature of the inviting individual or organization, etc.
3.) Information on the Intended Tour
Purpose of Visit
Itinerary of Travel
( When - Planned Departure Date & Arrival Date, Duration; Where - Places to Stay, including hotel reservation record, or statement if you will live in your friends’ house, How - Booked Round-trip Air Tickets)
To present the invitation is real and reasonable, you need to attach or enclose additional documents about the inviting person and the invitation. For example, proof of his/her identification, like an ID Card, permanent residence permit, passport or Chinese Visa; and proof of residence. (Business license is needed if tour is organized by a travel agency.)
Warm Tips: To help our customers successfully getting a China Tourist Visa, China Discovery will provide an Invitation Letter stating travel schedules, duration and places planned to visit. The travel details are necessary informations for filling in a China Tourist Visa Application Form. Meanwhile, we will give other instructions and assistance for the China L Visa application. Contact us to get more practical tips!
>> A Sample Invitation Letter for Tourist Visa to China in Chinese & English (PDF file)
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☞ China Invitation Letter for Business Visa (M Visa)
An official invitation letter is required when you apply China Business Visa for commercial and trade activities. The letter should give authentic information of the commercial visit and issued by a trade partner or host organization in China. Essential content of the visa invitation letter should includes:
Complete Personal Name, Nationality, Gender, Date of Birth, Passport Number, Contact Phone Number, Email Address, Relationship with the inviting person/unit (pictures together or other materials), etc.
2.) Information on the Inviting Institution/Person (Inviter)
Full Name, Contact Number, Address, Email, Official Stamp, Signature of the inviting person or the legal representative, photocopies of Business License & Organization Code of domestic company affixed with official seal, etc.
3.) Information on the Business Visit
Reason for Visit to China
Schedule (departure & arrival dates, places going to visit and stay, reserved round-trip plane tickets)
Certification of Business Relationship between the two parties (contract, receipt or other business documents)
Evidence of Financial Support
>> A China Business Visa Invitation Letter Sample (Doc File)
☞ Invitation Letter for Hong Kong Visa
If you will apply for a visa/entry permit to Hong Kong for business activities (e.g. trade fair and exhibition), you need an invitation letter for visa request. The letter must be issued by a local company or other trade organization to confirm applicant’s proposed attendance.
What kind of information should be contained in the invitation letter? The main content is same to the above mentioned China Business (M) Visa requirement. There is no fixed format set, as long as the letter states all details clearly, completely and truly.
Note: Normally, the official authority requires the photocopy of the invitation letter only, so scanned copy is accepted. But for some special situations, the consulate asks for an original letter, therefore, applicants shall submit a original version to play safe.
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Special Notes for China Visa Invitation Letter
1. When applying for a Chinese Visa, the invitation letter is only submitted as one of the supporting materials. It serves as an strong proof of your purpose of visit, which persuades the visa officer to issue your a visa. However, the submission doesn’t guarantee you will get a China Visa successfully. The embassies reserve the right to reject your visa application.
2. You’re recommended to book cancellable air tickets and hotels for visa application. Once you obtain a Chinese Visa, you can adjust the reserved tickets and hotels.
3. Who should write you a letter of invitation?
* If you’re invited by an local entity in China, the company may have experience in providing you required visa invitation letter. Better use a company letterhead paper printed with the full name and contact information.
* If you are invited to visit China by individual, like your friend, you should remind him/her of the essential requirements and guidelines.
China Visa Invitation Letter Samples
Travel China Worry-free with China Discovery
China Discovery is a professional and experienced travel companion who offers high-value and worry-free tours for you. We not only design ideal itinerary covering sightseeing, dining, transfer and hotel, but also offer visa application related support for your China tours . If it’s your first time travel to China, Beijing , Shanghai , Xian and Guilin are the top recommended destinations with best representative tourism attractions of China. The great cultural, historical, natural landscape will fulfill your dream tour to China. For those who want an in-depth discovery in China, featured China Panda Tour , Ancient Silk Road Tour , High Speed Train Tour , Colorful Ethnic Tour are good ways to find more interesting places and authentic locals.
Most Recommended China Tours:
- ● 6 Days Classic Beijing Xian High Speed Train Tour
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- ● 10 Days Classic China Tour from Beijing
- ● 14 Days Shanghai to Yunnan Wild China Expresses Tour
- ● 15 Days Ancient China Silk Road Tour with Bullet Train
If you are interested in China visa-free tour, we could also customize a China Visa-free Tour in Beijing, Shanghai, Xian, Chengdu, Hangzhou and more available destinations if you meet relevant visa requirements.
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Introduction to China Visa
- Ultimate China Visa Guide
- Do I Neee A Visa for China
- Chinese Visa Types
- How to Read China Visa
- Single, Double, Multiple Entry Visa
- China Tourist Visa
China Visa Application
- How to Apply for China Visa
- China Visa Requirements
- China Visa Application Form
- Where to Apply for
- China Visa Application Online
- China Visa Expedited Service
- Apply China Visa in HK
- China Visa Renewal & Extension
- Lost Passport & China Visa
China Visa Exemptions
- 15 China Visa Free Policies
- 144-hour Visa Free in China
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- 53 Visa Free Transit Countries
- Beijing 144-Hour Visa Free
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- China Visa Free Countries
- Popualr China Visa Free Tours 2023
- Major Visa Free Cities & Regions
Recommended Tours
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Guilin-Yangshuo
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How to Write a Cover Letter for Visa Application
There is no way one would want to obtain a visa from an embassy without writing a cover letter for a visa application. This letter serves as a means of communication between the applicant and the embassy. As a result of this, one has to be careful when writing his or her cover letter for visa application. There are several reasons or motives behind people writing a cover letter when they are applying for a visa such as business, tourism, medical, conferences, events, etc.
What is a Cover Letter for Visa application?
A cover letter is a kind of an application letter the visa candidate forward to the embassy that is handling the visa application documents. This creates awareness to the embassy that the visa applicant has been granted official permission into the country. The cover letter can affect the visa application positively or negatively. There’s no big deal about writing one, the only thing is to keep an open mind. This letter helps the applicant to introduce himself or herself, and the aim of traveling to that country.
In writing a cover letter, the letter should be written in a way to show it is specifically for an embassy. Any applicant writing this letter should make it convincing enough for the embassy to issue out visa to the applicant. With this cover letter for the visa application, the embassy will see the applicant as someone genuine. It provides more validation for the applicant about his or her visa application form.
Important Things in a Cover Letter for Visa Application
There are basic things a cover letter for this kind of application should have, and they are:
- The motive(s) of travel.
- Evidence of how the trip will be funded (own or sponsor).
- Show the relationship between you and the funder.
- Your organized itinerary of activities in the country.
- Place of accommodation in the country.
- Traveling duration
NB: If you can’t provide any of the documents, reasons should be given.
The major thing is for the individual to know the kind of cover letter for the visa application he or she wants to write. This will ease the writing process, and enable such a person to provide the right information to the embassy.
Other Interesting Contents
- Here’s a Sample Invitation Letter for US Visa
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Sample of a Cover Letter for Visa Application
One thing to always remember, the right documents should be available for the kind of cover letter for visa application . For example, if someone is traveling to Luxembourg because of his or her health, the documents associated with his or her health should be available. If it is possible, the applicant can also include them in the cover letter. This is a sample of a cover letter for visa application together with an organized itinerary:
April 25, 2020,
2nd & 3rd floor, Island Road,
Residency Rd,
Washington DC,
Subject: Name YYYYYYY, USA Passport No: YYYYYY, Schengen Visa for Tourist Travel
Dear Sir/Madam,
I want to apply for a Schengen visa, because I want to travel to London from June 14, 2020, to July 12, 2020.
The main aim of my travel is to visit London and tour around. I wish to learn about their culture and lifestyle while becoming acquainted with the other neighboring cities. During my stay, I want to have a good time to unwind and visit many site destinations in London.
I am employed at *employer name* in *employer address* since YYYY, currently in the job of YYYY. This short time of tourist visit for the time duration mentioned above has been sanctioned by my employer.
These are my documents to ease the process of my visa application:
- Visa application form, duly dated and signed with attached passport photographs
- Passport with other travel histories
- My travel Insurance
- E-ticket reservation for my flight.
- Hotel reservations for my stay in London
- Job employment & leave certificates indicating my leave and date expected for me to return to work
- ITR, Payslips, and my statement of account.
NB: Don’t forget to add health reports if there is a need.
Planned Itinerary:
June 14, 2020 – Flight from Washington DC to London via *flight/airline name*
June 16, 2020 – Travel from London to Newcastle and stay at YYY
June 19, 2020 – Travel from Newcastle to West ham and stay at YYY
June 20, 2020 – Travel from West ham to Arsenal and stay at YYY
June 23, 2020 – Travel from Arsenal to Ipswich town and stay at YYY
June 26, 2020 – Travel from Ipswich town to Manchester city and stay at YYY
July 12, 2020 – Flight back to London to Washington DC via *Flight/airline name*
I hope my activities in London are clearly understood. You can still contact me for other explanations.
Thanking you, am looking forward to hearing from you.
Sincerely,
Your Complete Name
Your US Address.
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Writing an Invitation Letter for a Visa Application
Embassies around the world, often ask for documents that seem confusing, especially to travelers that apply for the first time for a visa. However, with a little bit of work the applicant can find out a lot about each document, how to obtain it, and why it is needed.
A letter of invitation is among the documents that first-time-applicants have difficulties understanding its purpose. Actually, everything related to a Letter of Invitation is pretty simple and easy.
If you’re unsure about writing an invitation letter yourself, then we can help.
You can order your fully personalized letter here at VisaGuide.World and have it delivered within 24 hours!
How to Order a Customized Letter of Invitation for Visa Application?
You can have an Invitation Letter delivered directly to your inbox by following these quick steps:
- Choose your package . You can choose two types of packages: the Regular and Express package.
- Finish the applicable fee payment. To finish the payment, you must give your personal details, including your first name, last name, country of residence, email address, and details from your credit card. The payment can be done with a credit card or PayPal.
- Complete the Invitation Letter form. Fill out the form with correct and sincere information about you, your guest, and the entry and departure date. Also, ensure you provide correct information regarding the embassy or consulate to which you submit the invitation letter.
- Submit the request. After you finish the invitation letter form with all the correct information, press complete. After that, we will receive your invitation letter form and provide you with the first draft of your letter.
- Receive your invitation letter in your inbox. We will send you the completed invitation letter form as a PDF within two to three days, depending on the type of package you choose.
- Print the Letter of Invitation. After receiving the invitation letter, print it, sign it, and send it to your guest. Your guest must send the invitation letter to the appropriate Embassy.
What is an Invitation Letter for Visa Application?
An Invitation Letter for a visa application is a letter that the applicant has to submit to the embassy or consulate where they are applying for a visitor visa.
This document is written by the applicant’s host and addressed either to the applicant or to the consular officer, confirming that they will accommodate the applicant in their home for the whole period of their stay in the country where the host lawfully resides.
What are the Requirements to Write a Letter of Invitation?
The host must fulfill the following requirements in order for the letter of invitation to be valid:
- must be a citizen or lawful permanent resident of the country you plan on visiting
- must be your friend, boyfriend / girlfriend or family member / relative
- must have a registered place (home, flat)
- must have enough room for the applicant
The Letter of Invitation is not required by every embassy in the world, but it is strongly recommended to submit one even if not required.
How to Write a Letter of Invitation for Visa Application?
To many it might sound confusing, but writing a letter of invitation might be the easiest part of your visa application, if you have rightly understood what it serves for. The letter has to be written by the guest and addressed either to you or to the consular officer. Some embassies have their own invitation form, therefore, make sure to check about it when you get the checklist of visa required documents. If they already have a form, then your host will only have to fulfill the empty spaces with the right information.
But even if they do not, below we have listed some samples which you can use by replacing the information according to your case.
When writing an invitation letter, the main thing the writer has to keep in mind, is that the letter must include some important details, of the host and the guest. The letter must contain the following information about the host:
- Date of birth
- Telephone number
- Type of home (owned / rent house / flat / room)
- Host’s status in the host country (If the host is residing in that country a work visa, student visa, permanent resident, or is a citizen or any other legal status)
On the other side, the letter must also include the following information about the guest:
- Full name as shown on their International Passport
- The person’s address and telephone number
- Relationship between the host and the guest
- The purpose of the trip (friendly visit, holiday, wedding, birthday party.)
- Exact entry date and exit date
If the letter is addressed to the guest do not make it sound too official. It is better if it sounds more personal and friendlier rather than formal, so that the consular officer can have a better sight of the relationship between the host and the guest.
Still haven’t written your invitation letter for a visa application?
Our dedicated team of professionals and experts will help you with writing a fully personalized invitation letter and deliver it to you within 24 hours!
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Letter of Invitation Supporting Documents
As mentioned above, in many embassies the Letter of Invitation is not a requirement, therefore the host is not obliged to send other documents alongside with it. Still, even if the letter is a requirement or not, it would be very thoughtful if the applicant submitted any of the following documents alongside with the Letter of Invitation:
- A scanned copy of host’s ID / passport
- Evidence of means of subsistence (if the host will financially support the guest)
- Proof of home / flat ownership or rental contract
- An Itinerary of the places planned to visit together
- If the host has taken days off from work to be with you during your period of stay in their country, then submitting a document that proves that would be in your favor
Where to Submit the Letter of Invitation?
The letter is submitted by the guest at the embassy or consulate along with the visa document file. The host must scan it and send it to the guest, who will later submit it with the other supporting documents on the day of their appointment at the embassy or consulate.
Letter of Invitation Samples
A fixed method or style of writing an invitation letter does not exist. It is up to the writer to decide what he or she wants to include in their letter. As long as the letter contains the above listed details among others, then the letter is just fine.
Sample of Letter of Invitation addressed to the embassy
[Dat e] The [country] Embassy, [Address]
Letter of Invitation for [Visitor’s Name]: Passport No:XXX77777
Dear Sir/Madam
I am writing this letter to support the visitor visa application for [Visitor’s Name].
She / he is fully resident in [country], and is my [relationship]. She / he lives at [Visitor’s Address] and their home phone number is (YY)XXXXXXX.
I am a legal permanent resident of the [Guest’s Home Country], and I live at [Guest’s Home Address], and I work as [Guest’s Occupation] – with a net income of $XXX per year. I would like [Visitor’s Name] to come and visit me from [Date of Entry] to [Date of Exit] because of [you might give a reason as wedding, birthday, baby shower, graduation, etc.]
My request is that she / he would be granted with a visa for this whole period, in which time I would be fully responsible and cater to her / his well being. She / he will also be resident at my home, and following the expiration of her / his visa, I will see that [Visitor’s name] return to her / his home country.
Kindly find attached, all necessary documentation required.
Thanks in anticipation of your favorable response
Sincerely [Host’s Name] [Host’s Date of Birth] [Host’s Address] [Host’s Phone Number] [Host’s signature]
Sample of Letter of Invitation addressed to the guest
Dear [Visitor’s Name],
As a follow-up to our phone conversation, please take this as a formal invitation to visit me in [country]. It’s been a long time since I last saw you [use a word that would describe your relationship: mom / dad / sister / my friend / my love etc.] and I am full of excitement that you will finally be able to meet all the people who have made my stay in [country] so beautiful.
While you are here, I will be responsible for your accommodation, feeding and movement around [country] from the day you arrive from [Visitor’s Home country] on [Entry Date] until the day you leave on [Date of Exit].
Herewith I am sending all the required documents for getting the necessary visa from the [country] Embassy.
Can’t wait to meet you here
[Host’s name] [Full address] [Country] Occupation: [Host’s occupation] Phone Numbers: Work: [(xxx) xxx-xxxx] Home: [(xxx) xxx-xxxx] Email: [email address] [Signature]
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Sponsorship Letter for Visa Application (Sample)
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SAMPLE COVER LETTERS for VISA APPLICATION: Korea, Schengen, Australia
Employment certificate, financial documents, and income tax return (ITR) are the staples of most visa applications. But there is one document that is usually overlooked — the cover letter.
A cover letter isn’t always a requirement when applying for a visa. However, it’s something that we often recommend to add to your pile of documents, especially if there is no interview and you have some explaining to do.
You see, sometimes, things don’t always fit the mold perfectly. There are cases wherein you can’t provide the exact document needed, but you have a very good alternative. Or maybe you just can’t provide something at all, but you have a perfectly valid reason. Or perhaps you’re traveling with a group or for a special purpose. These instances could probably benefit from a well-crafted explanation to give the visa officer a clearer picture of your situation.
When I apply for a visa, I usually submit a cover letter regardless of whether or not it’s one of the requirements. I always want to give a summary of my application and clarify some aspects that may be prone to misinterpretation.
WHAT'S COVERED IN THIS GUIDE?
What should be in a cover letter?
For me, a good cover letter must be able to provide the following:
- A short introduction about yourself.
- Your travel dates and the purpose of your trip
- If traveling with a group: your companions and your relationship with them
- If sponsored: your sponsor’s name, your relationship with them, and the reason why they are willing to sponsor you
- If you’re missing some requirements: the reason why you won’t be able to provide them and the alternatives you are submitting instead
- If applying for a double entry or multiple entry visa: the reason why you need to be allowed more than one entry
- A quick rundown of the destinations you will be visiting
- A quick summary of your travel history (if any), highlighting that you have NEVER violated visa rules in the past
- A promise to return to your home country in time
Looks like a lot, huh? But here’s the thing: According to a couple of friends who used to work as visa officers at strict embassies, they usually had very little time to assess each application. Hence, if you’re going to make a cover letter, go straight to the point . One page should be enough. The key is being concise — finding the balance between giving enough information and keeping it short and sweet.
Here are some samples. I intentionally used complicated situations to give you an idea how I usually explain them. If they don’t apply to you, feel free to modify these to match your case. Please use this only as a model for your own cover letter. Please do not copy-paste the whole thing without adjustments.
Sample Cover Letter for Australian Visa (Online Application)
✅ DOWNLOAD THIS!
Sample Cover Letter for Schengen Visa
✅ DOWNLOAD THIS HERE!
Sample Cover Letter for Korean Visa
2020 • 1 • 7
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where to attach cover letter for Australia Visa application?
In my case, I uploaded it under Evidence of Planned Tourism Activities > Others.
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- Letters to Editor
Individual artistes or groups require a valid work visa to enter the United States to perform. The Consular Section reminds all visa applicants that working on a B1/B2 visa is prohibited, and taken very seriously as a violation of US immigration law. Working on a B1/B2 can lead to revocation of existing visas, and will impact your future eligibility for non-immigrant visas.
How do I apply for a visa to perform in US?
- Mar 4, 2023
- Copy article link
Dear Consul,
I am a new artiste and I have been approached to perform in New York City in September. Will I be able to apply for the visa now?
To obtain a temporary worker visa, your potential employer/promoter in the United States must first file a temporary worker petition on your behalf. Petitions are filed through the US Citizenship and Immigration Services (USCIS).
Once the petition is approved, you will receive an approval notice. Only after this notice is received can you then proceed to apply for the relevant non-immigrant visa at the Embassy.
For detailed information about the non-immigrant visa application process, please go to the official Information and Appointment website: http://trinidadandtobago.usvisa-info.com .
Non-immigrant visa applicants are required to complete the DS-160 electronic application form, register for service online, pay the application fee in person at a local Scotiabank, schedule an appointment, and attend a visa interview. The accuracy of the information on the DS-160 is your responsibility, regardless of who actually types in the information. Therefore, review the questions carefully and respond truthfully.
Avoid scams by not providing information or funds to online vendors or persons purporting to represent the Consular Section who say they can influence the visa process. If you have any concerns or require clarification at any stage of the process, please e-mail the Consular Section at [email protected] .
Current wait times for performer visas are less than a week. In the rare situation you select an interview date that is after, or less than two weeks before your proposed travel date, you can submit a request to have the appointment(s) expedited. These requests are submitted via the online applicant profile.
If a visa is approved on the day of the interview, passports are returned in seven to ten working days. While the Consular Section may approve an expedited appointment request, visa processing cannot be expedited.
To avoid delays and assist our security personnel and greeters with check-in for your visa interview, place your application documents and forms of identification in a clear plastic folder. Weapons, cellular phones, other electronic devices, wallets, bags and liquids are not allowed into the Consular Section waiting area. These items should be secured elsewhere prior to your arrival.
For more information on the non-immigrant visa application process, please visit trinidadandtobago.usvisa-info.com .
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Free Covering Letter for visa application
We often hear travellers wondering how and where to get a free covering letter for their visa application. You must be thinking, as if there aren’t enough things to think of and plan, here’s another addition to the long list of documents! We understand many of you must be confused as to what kind of a cover letter you need to submit to the embassy and why would you need one. In this article, we will help you understand all this and also tell you how you can easily obtain a free covering letter for your visa application in a hassle-free manner.
WHY DO YOU NEED A COVER LETTER?
We get this question a lot! Before we get down to discussing how to get a free covering letter, it is essential to know why you need one in the first place. Well, it is a mandatory requirement from many embassies that the applicant submits a professional letter to communicate the purpose of travel, explain what you intend to do in the host country, and in general, justify the need to apply for a visa. Moreover, this is also another way for the embassy to ensure that you are a genuine traveller who is either visiting for tourism purpose or a temporary business purpose. The covering letter acts as an assurance and validation of the claims you make on your visa application form. Think of it as a way to establish a connect with the embassy that get this one chance to form an opinion of you. And it’s important to ensure that they form a good first impression based on the documents provided by you so there are minimal chances of visa rejection.
Don’t worry if this all feels a little too overwhelming. Read on to find out how we can help you get the perfect free covering letter to go with your application! This covering letter, once submitted, is then matched by the embassy with the details of the flight reservation for visa as well as the hotel reservation for visa provided by you as part of the visa application process.
Do read our articles about flight reservation for visa and hotel reservation for visa application if you’d like to know more about them.
WHAT SHOULD YOU INCLUDE IN THE COVERING LETTER?
A covering letter is required for both tourist as well as business visas. The purpose of visit for both of these visas is different and that needs to come through in the covering letter you are planning to submit. When drafting the letter, there are a few components that must be covered so your covering letter does not have inadequate information.
The purpose of your travel to the destination country. Explain in detail what your travel plans are – personal, medical, educational or business. Proof of how you will fund your trip (own funds or sponsor). This can be typically done by attaching your bank statements if self-funded. If you have a sponsor, explain your personal relationship with your sponsor and the reason why they will be sponsoring your trip. For example, if your parents live in the destination country, you can mention that as part of the covering letter. An overview of your itinerary, which also explains why you chose to apply at the specific embassy. This section should contain your travel dates, duration and plans. If you have plans of travelling to multiple countries, do mention that as well. If at all there are any documents you cannot submit, specify the reasons why you cannot submit and explain alternative documents that you may have submitted Your intent to return to your home country. This is one of the most important deciding factors for your visa approval or rejection. A concise list of all supporting documents you have submitted
SAMPLE COVERING LETTER
What you see below is a typical covering letter for visa application. It’s really not as complicated as it seems! As discussed above, the sample letter contains all important details of travel plan of the applicant clearly mentioned. There is no ambiguity, which makes the applicant sound genuine and ultimately leads to higher chances of visa approval.
HOW TO GET A FREE COVERING LETTER FOR VISA APPLICATION?
If you have been wondering and stressing about how to get a free covering letter that will help you get the visa, RELAX! That’s exactly what we are here for. At Visa Reservation Services , we have years of experience in helping our customers go through the visa application process easily and without any glitches. We are here to take all the trouble for you so you can peacefully plan your family holiday or that important business trip. We have different kinds of packages for all kinds of travellers, to help make the visa application process a breeze. The packages typically include a flight reservation for visa , a hotel reservation for visa as well as a travel insurance for visa application , along with the free covering letter. Doesn’t this make life much simpler? You just pick one package that fits your needs and we get all documents sorted for you at a nominal fee! Do get in touch with our team to find out more details of how we can help you and how you can go about choosing a package on our website.
Visa Reservation
Pls send us an email to [email protected] and we will try to help you get a relevant one. Thanks
Hi I`ve read your coverletter but I need one to copy for a investor from my neighbouring country to come over to my country and come for consultation purposes and to see that business is fully functional and operative so he needs to stay a few months,and the business is kind of a manufacturing business,and the countries involved are South Africa and Namibia down in the south point of Africa
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How & When to Write a Visa Letter of Invitation to a Friend or Relative Coming From Abroad
A visa letter of invitation should be personal, but contain assurances to the u.s. government that the foreign visitor will be staying for a limited time, and ideally have financial support..
If you are a U.S. citizen or lawful permanent resident, and you have a friend or relative who seeks to come to the U.S. as a tourist ( on a B-2 visitor visa ), you might be able to help the person by providing a letter of invitation. Whether the person will be visiting a U.S. consulate and applying for the visa or already has a visa, but will still need to get past U.S. port or border guards, it can help smooth the way.
It's important to realize, however, that such a letter is not a requirement, and might as easily be disregarded by the U.S. officials considering whether to grant your friend U.S. entry. Ultimately, that person will need to convince U.S. officials that the visit to the U.S. will not be a permanent one, and that the other visa eligibility criteria are met.
What Challenges an Invitation Letter to a Foreign Visitor Might Overcome
Getting a U.S. tourist visa can be challenging, because the U.S. government is worried about the number of people who use these as a way to enter the U.S. and then never leave, or who overstay by days, months, or years .
The aim of your invitation letter would be to help show the U.S. consular officer who considers the visa application that the person has a specific plan regarding visiting (and eventually leaving) the U.S., perhaps has a place to stay, and will not need to find work in order to support him- or herself while here (if, that is, you plan to offer financial backup or support). Also see Reasons a U.S. Tourist Visa (B-2) Could Be Denied .
What to Include in a Letter of Invitation for a Foreign Visitor
This should be a personal document, not something like a lawyer would write, so don't stress over making it sound official. Make sure to include both your and the recipient's name and full address, for example using the format shown below.
Also be sure to cover:
- the purpose of the planned stay, including what places you will visit together
- how long the visitor will be staying with you or where you've made arrangements for accommodations
- whether you will be covering transportation to and from the United States, and
- how much of the person's expenses in the U.S., if any, you plan to cover.
Be as specific and detailed as possible. Below is a sample letter for you to use as a guide.
Sample Visitor's Visa Invitation Letter
Jim and Madeline Newton 114 Lime Grove Montego Bay, St. Mary's Parish Jamaica, West Indies
Subject: Invitation to visit me in the U.S.
Dear Mom and Uncle Jim:
I would like to extend this invitation for you both to come and visit me in the United States for three months. It sure would be nice to see you both. During your stay we will take two weeks and go on a road trip to various places such as Philadelphia and New York City.
I will cover all of your expenses for this trip, including travel to and from the United States, travel to and from destinations we will visit, meals, recreation, and housing.
You will be staying with me at my home located at the below-mentioned address when we're not on the road. I will make reservations for motels for our road trip.
I can't wait to see you.
Macy Newton
73 Savannah Court Washington, DC 20002 Home: 202-555-1212 Work: 202-555-2121
You can give this letter to your friend or relative to take along to the U.S. consulate when her or she presents the various forms and documents that comprise an application for a U.S. visitors' visa and meets with a U.S. consular official.
Alternative If You're Willing to Provide Financial Support: Fill Out USCIS Form I-134
If you plan to provide financial support to the visitor while he or she is in the U.S., and don't feel like writing a letter, you can fill out USCIS Form I-134 , called an Affidavit of Support. Or, you can provide both a letter and a Form I-134.
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- Create Cover Letter For Netherlands Schengen Visa
Posted by femina jasmine | Mar 5, 2023 | cover letter | 0
Do you intend to travel to Netherlands? If so, you’ll likely need to create a cover letter for a Schengen visa for Netherlands. You must provide a cover letter with your visa application, often known as a visa letter or a personal cover letter.
You probably found this page while looking for a cover letter for a Dutch Schengen visa.
If you need a quick fix, you can use the BlinkDocs App to have the AI create your cover letter for Dutch visa.
Make cover letter for visa using BlinkDocs App
The article that follows will make it easier for you to draught your own cover letter for Dutch visa by emphasizing its importance in relation to Netherlands Schengen visa’s and providing samples.
What Does a Covering Letter Do When Applying for Visa?
Addressed to the Dutch consulate, a cover letter—often referred to as a visa letter—includes a justification for your trip to Netherlands. It must include information such as how long you want to remain, your bank account information, and copies of any other crucial documents. You must persuade the visa officer in your cover letter in order to get a visa for Netherlands.
When you are applying for a Dutch Schengen Visa, your cover letter must include a detailed itinerary for the entire length of your stay in the Schengen region. You must also include all additional Schengen countries you plan to visit in your cover letter.
A cover letter’s content needs to be customized for each applicant because it differs depending on the visa application. If you want to apply for a visa, you cannot use someone else’s cover letter without making significant changes to fit your unique situation.
Because of this, we advise that you read through each sample (which is provided in the parts that follow) before writing your own cover letter on a blank page (or having the BlinkDocs App create one for you!! ).
Your covering letter for a Schengen visa will be your first point of contact with the Embassy.
Your cover letter will be put on top of all of your visa-related documentation. This is so that the visa consulate can completely understand your application and decide whether or not to grant your visa before looking at any other pieces of supporting evidence. Also, you can communicate with a visa officer right on this website.
By being precise and clear in your visa application while staying impersonal, you can profit from this. A qualified visa consular will be able to make a quick decision regarding whether to grant or deny your visa based on the information in your cover letter.
What Information Should Be Included In A Cover Letter When Applying For A Schengen Visa?
The following information must appear in the correct order for maximum impact in a cover letter for a Schengen visa:
- The location of the Dutch consulate for Schengen that is most conveniently located online.
- Include in the subject line exactly what kind of visa you are requesting.
- Based on the start and end dates of the trip, it appears like there are additional days in Netherlands.
- The purpose of your trip, which helps the visa officer understand your goals.
- Information about the source of the trip’s funding. This can be the applicant, the applicant’s spouse, a visitor, or a company.
- The letter might also be used to support the accommodations.
- Itinerary for daily travel within Netherlands; Schengen business or tourist visa. Sports, medical care, and visits do not require visa’s.
- To assess an applicant’s financial stability, the visa officer will need information about their career and business experience.
- A summary of the supporting documents submitted with the visa application, enabling the immigration officer to assess all relevant information.
- Contact information for the applicant in case more information is required.
In general, improving the applicant’s visa application will raise their chances of being granted a visa by incorporating these crucial data in your cover letter.
The Synonyms Of Cover Letter
There are numerous names for a cover letter, therefore it’s critical to distinguish between them. Common alternatives to a cover letter include:
- Personal letter of cover
- The cover letter
- An introductory letter
- Embassy with a visa letter
- Letter of visa
- Schengen visa Covering letter
- A letter requesting a visa from immigration.
- A letter approving a visa.
- Introduction letter for a visa request
- Goal of the Travel Letter
- Letter to the embassy requesting a visa
- Cover letter for a Schengen visa
- Application letter for a visa
All of these words are equivalent and mean the same thing.
How Do I Write a Cover Letter?
By following these easy steps, you can use BlinkDocs to quickly and easily write a professional cover letter for your visa application:
- Start by reading the BlinkDocs tutorial, which is quite useful.
- Download the smart app from the iTunes Store or Google Play (for Android) (for iOS).
- Respond to the Letter Wizard’s simple questions.
- You can purchase the PDF for $4.99 and download it after reading your letter.
Is a cover letter required when requesting Dutch Schengen visa?
Yes. Even if the Dutch visa requirements do not directly mention it, you must bring a cover letter to the visa facilitation office.
Sample Cover Letters For Dutch Schengen Visa (Based On Purpose Of Travel)
You should write your cover letter in Dutch. We’ll assume you’re aware of your visa situation and that, in light of your intended travel, you need the proper kind of Schengen visa.
Sample Cover Letter For The Application Of A Tourist Visa To Netherlands
Use the sample cover letter for a tourist visa provided below if your trip to Netherlands is solely for pleasure. A fundamental trip itinerary and lodging documentation, such as hotel or hostel reservations, are required. to learn more about a cover letter for a visitor visa.
You can download the pdf format of the above sample below, this was generated using our BlinkDocs App.
Sample Cover Letter For Netherlands Business Visa Application
If you’re requesting a business Netherlands Schengen visa, your supporting documents and the reason for your trip will differ. Make the cover letter sample below your own by changing the wording to suit your needs.
You can download the pdf format of the above sample below, this was generated using our BlinkDocs App.
Sample Cover Letter For Netherlands Visitor Visa Application
If you are applying for a Dutch visiting visa, your travel schedule need not be included in your cover letter. Examining the example below will help you learn how to draught your own visa letter for a visiting visa application.
You can download the pdf format of the above sample below, this was generated using our BlinkDocs App.
Sample Cover Letter For Medical Visa Application
Use the sample cover letter below if you need to apply for a medical visa to Netherlands due to a health issue.
Sample Cover Letter for Netherland Spouse’s Visa Application
Is your spouse a citizen of Netherlands? You must obtain a Dutch Schengen Spouse Visa, also known as a Spousal Visa, in order to travel with them. Since you do not need to give a comprehensive itinerary, writing the cover letter for this visa is simple. Also, your spouse must possess a current passport or visa from Netherlands.
You can adapt the offered sample cover letter to fit your unique needs, or you can use the BlinkDocs App to produce a cover letter for a spouse visa.
Sample Cover Letter for a Visa to Work in Netherlands
To be able to work in Netherlands, you must first obtain a work visa that allows you to do so both inside and outside of the Schengen area. The sample cover letter for a Dutch Schengen work visa is provided below.
Sample Cover Letter For Student Visa In Netherlands
One of the best places to study abroad is in Netherlands, particularly engineering. Yet, Europe is significantly less expensive than the United States and Australia for higher education of comparable quality. You need a student visa to enroll in school in Netherlands.
The cover letter for a student Schengen visa from Netherlands should be written in the following format.
Sample Cover Letter For Netherlands Transit Visa Application
If you’re passing through one of Netherland’s main airports, like Amsterdam, you need a Schengen Transit visa, which is a short-stay visa. The visa letter for a Dutch Schengen Transit visa is drawn up in the example below.
What Additional Documents Must Be Provided To Apply For Schengen Visa?
- Original passport with a six-month validity term and at least two blank pages
- An application for a Schengen visa must be properly filled out and signed
- Two recent Schengen-compliant color passport photos
- A clear statement of aim and a detailed travel itinerary (Can be created using BlinkDocs App)
- Original, updated, and bank-attested bank statements for the last three months (Online not accepted without bank seal on it.)
- Returns on Income during the Past Three Years (Form 16)
- A schedule for a flight (for use in visa applications, use the FlightGen app). for mobile phones running iOS and Android.
- Reservations for lodging
- Travel Guard (minimum coverage of EUR 30000) Travel insurance from HDFC Ergo is available for as little as 300 INR. Use
- Visitors Coverage for other nations.
Frequently Asked Questions?
Where should i send my cover letter in order to apply for a schengen visa for netherlands.
To the visa appointment, you must bring all of your application paperwork, including your cover letter. This is typically done at the Dutch consulate or a place that deals with visa’s, such VFS or BLSS.
When applying for Dutch visa, how important is a cover letter?
A cover letter is required with every visa application, but Schengen visa’s demand much more of one.
Two objectives are met. It gives more information about your travel plans, which makes it easier for the visa officer to accept or (deny!) your visa application.
The data in your papers will first be compared to the data in your cover letter. Your visa application will go smoothly if this is the case.
Only those who are applying for visas may get in touch with the visa officer here. So here is your time to convince the immigration officer to grant you a visa.
Your Dutch visa application may succeed or fail based on the quality of your cover letter.
What should a visa application cover letter include?
Introduction letters are also known as personal cover letters at times (also known as visa letters).
Its goal is to provide information about your journey to visa officials. After that, they will compare it to your supporting documentation.
Your visa application will be processed swiftly if all the information is accurate.
When applying for Dutch visa, how should I begin my letter?
To obtain your introduction letter as soon as possible, use the BlinkDocs App and let the AI do the work for you. But, you might draw ideas from the example below if you wish to write one on your own.
Your cover letter will be written for you by the BlinkDocs App.
What should the major points of my cover letter for Dutch visa be?
Include in your cover letter all the information necessary for the Dutch Schengen visa to be granted, including your travel dates, schedule, and daily itinerary.
When applying for a visa, which document must I provide with my cover letter?
Your travel schedule, dates, and day-by-day itinerary, as well as any documents you’ve completed to have your Dutch Schengen visa granted, should all be stated in your cover letter.
I’m writing a cover letter for a visa application; should I use the same font size and style?
No. But an ornate-looking typeface is preferable to one that is simple and obvious. Utilize no more than two lines, properly spaced apart, with the proper line height. The visa officer should have an easier time reading your invitation letter as a result.
Which cover letter is most effective for a visa application?
The finest cover letters provide the Dutch officer with all the information they require for your trip in a clear and concise manner. The BlinkDocs App creates the greatest cover letters in this regard.
What should a cover letter for a visa application include?
The following details, including the itinerary, departure dates, and arrival times, should be included in your cover letter. Please submit any additional documentation needed for the issuance of a Dutch Schengen visa.
Include contact information in case the consulate needs to get in touch with you.
What common faults should I avoid while writing a cover letter for Dutch visa application?
The most crucial thing to keep in mind while creating a cover letter is to avoid telling lies or posting false information.
About The Author
femina jasmine
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With regards to visa inquiries, you can contact “Foreign Residents Support Center (FRESC) MOFA Visa Information” or “the Japan Visa Information Hotline” listed on the website of the Embassy or Consulate General of Japan. Due to the complex nature of visa requirements, we are UNABLE to respond to visa-related inquiries made through this website at the moment. We advise you to contact the Consular Section of the Embassy or Consulate General of Japan nearest you for more information and advice.
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Canada Visitor Visa invitation letter: how to family or friends?
The Canada Visitor Visa is a temporary resident visa to visit Canada for tourism, business, or to visit friends or family. A letter of invitation is not mandatory for the application, but it can make the process smooth in the visa office if a friend or family member is going to visit you . You need to be a Canadian citizen or have a residence permit to do this and you must provide some details.
We know it is not very common to write letters these days, so we’ll provide further information to help you follow Canada's immigration law. In this article, you will learn about the supporting documents, how to write the letter of invitation , and all of the requirements for the visa offices.
Canada Visitor Visa
This is an excellent option for a temporary resident visa to visit a friend or family member that is one of the following categories: Canadian citizen, international student with a Canadian study permit, people with a work permit, or other legal residents. This visa is valid for ten years and allows for a 6-month stay per entry.
At iVisa, we will support you through the whole process. The applicant can count on a visa expert to guide during the process to meet all the requirements that the visa officers look for. We also send a detailed manual guide with all of the information for each step of the application.
If the purpose of the trip is to visit someone in the country, the visa offices may request a letter of invitation. The resident in Canada must be the person writing the letter and offering financial support during the stay. Below, you can check what the letter of invitation must include.
Canada Invitation Letter
This is a simple signed letter that appeals to the visa office in favor of the traveler applying for a Visitor Visa , asking to allow the person to enter the country. The letter of invitation also reinforces to the visa office that the visa applicant is not giving false information about their intentions to enter Canada.
The invitation must include the details such as the address and telephone number of the Canadian citizens or residents and also the friend or family member’s information.
Who can send you a letter of invitation from Canada?
It must be a Canadian, a naturalized citizen, or a resident of the country that writes the letter of invitation. The person must know well the traveler that intends to visit Canada, being a family member, close friend, or business partner .
What are the information and supporting documents required for the letter of invitation?
The letter of invitation has to include details about the visa applicant and the person living in Canada. You must have the following information on hand to write the letter of invitation:
Visa applicant’s information:
The complete name (first name and last name),
Date of birth,
Contact information (telephone number and email),
Exact address,
The relationship that the applicant has with the person inviting them,
The purpose of the visit to Canada,
The duration of the visit,
Where the applicant will stay in Canada and how they will pay for their stay,
The date when the person will arrive in Canada and the date they will leave,
Copy of proof of financial support (bank statements from the last six months)
The information of the person inviting the applicant:
Status in Canada (Canadian permanent resident or citizen)
The job title,
Names and dates of birth of close family members and dependents (spouse or common-law partner and children),
The total number of people that live in your household.
Attach a copy of the Canadian citizenship card or passport,
Attach a copy of the Canadian birth certificate if the person was born in Canada,
Attach a copy of their Permanent Resident card or the IMM 1000 (Proof of Landing document) if they are a permanent resident.
If you will be the sponsor, provide proof of financial support (bank statements from the last six months)
Sample letter: How to write an invitation letter for a Canada Visitor Visa?
(Name of Place in Canada), (Date) To the Canadian Embassy in (Country Name)
(Embassy Address)
(Embassy Phone Number)
Subject: Invitation Letter for Mr./Miss (Visa Applicant’s Full Name)
Dear Visa Officer, My name is (Inviting Person’s Name) , I was born on (date of birth) , and I am from (location in Canada) . I am a (status in Canada – citizen or permanent resident) , and I live in (address in Canada) . My household has (number of people living in the household) , and I work (job title, company, and location) , earning (monthly or annual salary) .
This letter is to support the Temporary Resident Visitor Visa application of (Applicant’s Name) , born on (date of birth) and currently living in (address in Foreign Country) to come to Canada for a short stay. Through this letter, I am inviting (Applicant’s Name) that will be staying in (location and address in Canada such as a hotel or your house) from (date of entry) until (date of departure) . I am (Applicant’s Name) , (State relationship such as brother, sister, friend) , and we will be visiting and touring around Canada for (duration in days or months) .
(Applicant’s Name) currently works (enter job title and location) , earning (monthly or annual salary) with which they will be able to afford the stay in Canada. (Applicant’s Name) is a genuine visitor who will not overstay their visa. Their work obligations in (Name of the origin’s country) extend, and (Applicant’s Name) need to go back to work as soon as they return from Canada.
Please see attached a certified copy of my (Document proving status in Canada such as passport, birth certificate, or PR card) .
Feel free to contact me should you have any further questions regarding myself or (Applicant’s Name) . Thank you in advance for consideration of (Applicant’s Name) temporary resident visa application to visit Canada.
Best regards, (Inviting Person’s Name) (Address) (Phone number) (email) Signature
Is an invitation letter mandatory for a Visitor Visa to Canada?
The letter of invitation is not mandatory . Still, it can be requested in some cases or make the application process easier for a family member or friend visiting you. The letter works as proof of the visa applicant’s travel purpose .
Can I apply for a Canada Visitor Visa without an invitation letter?
Yes, you can. You don’t need a letter of invitation to apply for the Canada Visitor Visa . You just need to provide your travel details and meet all the requirements to get this visa.
Can a friend send me an invitation letter to visit Canada?
Yes, a friend or family member can write a letter of invitation . They just need to provide the required information above in the letter.
How much does an invitation letter cost for family members and friends?
There is no cost . The person inviting the relatives to visit Canada writes the letter, and they add it to the application process.
Where can I learn more about Canada Visas?
You can always contact our customer support team if you have any questions about the Sponsorship application, Visitor Visa, or other travel documents for Canada. They are incredibly helpful and experts in processing travel documents, available 24/7. If you prefer, you can also email [email protected] .
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Surefire Ways to Write Letter of Invitation for US Visa Application with Real Samples
HOW TO WRITE A LETTER OF INVITATION FOR US VISA
By Deb Pati last updated on October 16, 2020
There was a time, a simpler time, when I used to think that a letter of invitation wouldn’t change a thing. Long before I got that wanderlust that singers sing about and bloggers blog about, and needed to apply for visas.
Now, after having travelled and lived in many countries, and many conversations with people with powerless passports like me, I have come to the understanding that they make a difference.
And if you are traveling to the USA, a letter of invitation for US visa is no doubt helpful and can often add a lot of weight to your application. That being said, a letter of invitation, by itself doesn’t guarantee the issuance of a visa to the applicant.
You still need to fulfill, the US visa requirements such as proof of funds and strong ties to your home country.
This article refers to a US visitor visa invitation letter only. The template can be used for a B1/B2 visa or even a student visa, but not for a US business visa.
Table of Contents
When Do I Need to Provide a US Visa Letter of Invitation?
If you are a US citizen or legal resident, chances are that you want your friend, parents, partner etc. to visit you in the United States. Now if this said person needs a visa to visit the USA, you can help them by writing a letter of invitation for US visa.
You need to write this letter before they submit their visa application. When the applicant submits the documents at the U.S. consulate or Visa Application Center, this letter can go along with the application.
Sample Invitation Letters for US Visa for Tourism
The thing is, there are many ways to write a letter of invitation for US visa. Depending on the relation between the host and guest.
The thing to remember is that the host/sponsor must address a letter to the US consular officer and another one to the US visa applicant.
Here are some examples of invitation letters for visa, that are pretty common.
1. Sample US Visa Invitation Letter for Parents
Writing a US visa invitation letter for parents is probably the easiest and safest. Here is an actual letter written by a friend to invite his parents to the USA.
2. Example of Invitation Letter for Friend
An invitation letter for US visitor visa for friend can be written like this.
[Date] [Host’s name ex- Bob Vance] Address: Phone number: Passport number: Email: To: [Friend’s name] [Friend’s passport number] [Friend’s address] Dear [Friend’s name e.g. Vladimir], So happy to know that you finally decided on the trip to the USA. It would be an honor to invite you to come and host you during your trip from [Date range]. During this time we can visit the statue of liberty, and other famous landmarks in New York. And we can plan to go for some road trips in the tri-state area. I would also like to add that, I will be responsible for your entire USA tour expenses, including the round trip flights, housing, food, and any other personal expenses. I am sending a copy of my passport and rental lease with this letter, to help you with your US tourist visa application. Love, [Signature] Bob Vance
3. Sample Letter to Consulate for Visitor Visa
Your Visa Invitation letter to the United States Consul should look like this.
15/02/2020 Consulate of the United States of America, Bogota, Colombia Dear consular officer, Good day! My name is Christine Bundy. I am a citizen of the United States and I live in 12, Mountain Drive, Portland, OR-97206. I have been working as a teacher at Mountain View High school in Portland for the last five years. I am writing this letter to request you to grant a B-2 tourist visa to my friend Daniela Romero, a citizen of Colombia with passport number AL123456. I have known her for two years. I met her when I was living in Colombia and she took it upon herself to introduce me to her culture, and that’s how we became friends. Daniela will be visiting me in Portland from 08/02/2020 to 11/06/2020, for a period of almost three months. During her stay in the United States, she will stay with me at my home at the address stated above. Daniela will be presenting my letter to you, along with a copy of my driving license as well as other proof. Thank you for your kind consideration. Respectfully yours, Christine Bundy, 12, Mountain Drive, Portland, OR-97206, 203-992-1098 [email protected]
How to Write US Visa Letter of Invitation?
It might seem like writing in ink gives your letter a more personal touch. You are not entirely wrong. It does. But, if we have learnt anything from the boomers and the generations that followed before computers became the norm, it is that handwritings are not often legible. No matter what your mom told you.
So, I would ask you to go ahead and simply type the letter on a word doc (or Hemingway app if you are feeling adventurous), sign it and scan it.
And while writing the letter of invitation for US visa, you must be very very careful about all these things. Under no circumstances should the consular officer get a hunch that it is fake, even if it is not.
A good US Visa invitation letter has three parts usually. It should not be more than one page and should not have any unnecessary information.
A letter of invitation for US Visa should be personal. So, no need to make it sound as if it was written by an attorney.
1. Details of the Host
- Host’s full name, address, email, phone number, and date of birth
- Host’s occupation
- The legal status of the host in the USA and a photocopy of a document proving that. Example- Green card, passport, etc.
- Affidavit of support
2. Details of the Guest
- Guest’s full name, address, phone number, email, and date of birth
- The relationship between guest and host – friend, sister, son, etc.
3. Information about the Trip
- Purpose and duration of the trip
- Details of accommodation arrangments and expenses
Is Letter of Invitation Mandatory for a US Visa?
No it is not. But see, applying for a U.S. visa can often be a not-so-pretty experience, with all the documents and the strict approach that USCIS has adopted.
A US visa invitation letter can smooth the entire process. This letter also demonstrates that as a citizen or legal resident, you, are willing and able to host them in your home and financially support them. And that the probabilities of them overstaying is lower.
Additional Information When Writing a Letter Of invitation To USA
Yes, the invitation letter that you have written has turned out to be the coolest thing you have done since the last Tik Tok challenge. But if you are a little thoughtful and really want to go the extra mile, how about these documents as well?
- Proof of Identity: A scanned copy of the host’s ID or valid passport.
- Proof of accommodation: proof you, the host has a home. Rental agreement or proof of ownership will do the trick.
- Evidence of funds: Bank statements and credit card statements etc. if you will be financially supporting that person.
- An Affidavit of Support: Only in case the host will be financially supporting the guest, then he/she can submit an affidavit of support for the application. You can fill in the USCIS Form I-134 for this.
Would I Be Liable for my Guest’s Overstay in USA?
Now, that’s a million dollar question. Well, not million dollars! Duh!
So you sent the invitation letter for a friend or cousin. And he/she got a visitor visa to come to the US. You also sent her an affidavit of support in order to back up the invitation.
Now that person has fallen in love with the American dream, and doesn’t want to move his/her ass out of the United States.
Now you have one of these questions.
- Would you be legally responsible to turn her in? Call ICE?
- Would you need to financially support her since you mentioned that in the letter?
- How about just peace out and ignore him/her?
I am no attorney, but I will tell you this. What your “friend” does once he/she sets foot in the USA, that is not really your problem. The ICE or the FBI or the police have bigger issues to worry about.
Once the visa was issued by the consulate, you won’t have to worry about this stuff.
Spread the word
Like this article how about these ones.
About Deb Pati
Deb Pati is the founder of The Visa Project. He has lived and traveled in many countries. When he is not travelling, he is either working or writing.
Reader Interactions
August 26, 2021 at 10:37 am
I do not know when this blog was published, I am so grateful that I found it today. Thank you for this, it clarifies so much.
August 27, 2021 at 8:40 am
Thank you Tarryn.
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An invitation letter is typically useful for individuals applying for a tourist visa or other temporary visa such as a B-1, F, J or M visa. The letter should be included when filing the other required forms at the U.S. consulate/Visa Application Center. The letter would be typed or written in ink although typing it is better overall.
Immigrant Visa Process Step 1 Submit a Petition Step 2 NVC Processing Step 3 Pay Fees Step 4 Affidavit of Support Step 5 Financial Documents Step 6 Online Application Step 7 Civil Documents Step 8 Scan Documents Step 9 Submit Documents Step 10 Interview Preparation Step 11 Applicant Interview Step 12 After the Interview Petitioner Applicant
Subject: Request for tourist visa for parents. Dear Sir/Madam, I am [Name], working as a [Job Title] for [Company Name], located at [Company Address], USA. My annual gross income is $ [Annual Income]. I would like to invite my [parents/relatives/friend] Mr and Mrs [Name], residing at [Visitor's Address], India, to visit us in USA for [6 ...
A Schengen Visa Cover Letter is the letter, which the visa applicant writes for the embassy where the visa application documents will be submitted. A Schengen visa cover letter contains: The purpose of your travel to the Schengen member state or states Proof of how you will fund your trip (own funds or sponsor)
Visa Request Letter Template 1: Hello, I am writing because I need a Visa Request Letter for my upcoming trip to [Country]. I was hoping that your company could help me out. If you are able to provide me with a Visa Request Letter, I would be very grateful. Thank you in advance for your help. Best, YOUR_NAME Copy Letter Template 2:
A cover letter for a business visa must include the following: Letterhead of company Travel dates The purpose of the business trip (what business will be conducted) The duration of the trip The company name, as well as your position in the company The visa type you are applying for (Business Schengen Visa) Contact information of the employer
I am requesting that you issue a tourist (B-2) visa to [Visitor's Name] who resides at [Visitor's Address]. This is to allow him to visit me in the United States. We have known and been friends for the past 3 years and I would like him to visit me this summer. [Visitor's Name] will be visiting me from [Date of Entry] to [Date of Exit].
[Recipient's first and last names] [Company name] [Street or P.O. box address] [City, State ZIP code] Dear [recipient's name]: Please find enclosed my application for a visa. I have included all visa paperwork, per the instructions I received along with the visa application.
Sample Letter To Support A Visa Application Name of the Embassy where the letter is being sent Address of the Embassy where the letter is being sent (Senders Name) example: John Smith (Senders Address) 123 1st Street City, State 12345 USA Work Phone Number Home Phone Number Email Address Subject: Request for a visa for family visit, tourism
Free Cover Letter for Visa Application for a Student: Date in this format: Month Date, Year [April 6, 2019] To, The Visa Officer Embassy name Address City Country Subject: Issuance of business visa in the <Your destination> Dear Sir/ Madam, I, <Your full name matching passport name> need to visit <your destination> for short business trip.
Online Nonimmigrant Visa Application, Form DS-160 - Learn more about completing the DS-160. You must: 1) complete the online visa application and 2) print the application form confirmation page to bring to your interview. Photo - You will upload your photo while completing the online Form DS-160.
Sample Invitation Letter for a Visitor Visa: Family. Gurpreet & Jyothi Ahuja. 337, Rajiv Gandhi St. Uthandi, Chennai, Tamil Nadu 600119. India. October 1, 2020. Dear Mom and Dad, I would like to invite you to come visit me in the United States for my wedding on March 6, 2021.
First; however, family members or friends must apply for a visitor visa. And a letter of invitation can assist in the visa application process. Though the visa invitation letter does not guarantee visa issuance, it can be helpful in many circumstances. So let us look at how you can write a compelling letter of invitation that would assist your ...
Thank you for your time. Sincerely, {Your Name} {Your Signature} Sample Invitation Letter for Visa Application 20 November 2030 Grace Fray 289 Pineapple Bay Accra, Ghana 123452 Re: Invitation to Visit the United States I am writing in support of Margaret Fray, a Ghanaian citizen, and friend.
Sub: Letter of Introduction as an Employee for Visa. Dear Officer in Charge, On behalf of [Firm/Organization name], I, the HR Manager (Job Designation), am writing you this letter. Our employee has come to your office to apply for a work visa for (Country name). (Explain in your own terms.)
Essential content of the visa invitation letter should includes: 1.) Information on the Applicant (Invitee) Complete Personal Name, Nationality, Gender, Date of Birth, Passport Number, Contact Phone Number, Email Address, Relationship with the inviting person/unit (pictures together or other materials), etc. 2.)
This letter helps the applicant to introduce himself or herself, and the aim of traveling to that country. In writing a cover letter, the letter should be written in a way to show it is specifically for an embassy. Any applicant writing this letter should make it convincing enough for the embassy to issue out visa to the applicant.
Letter of Invitation for [Visitor's Name]: Passport No:XXX77777 Dear Sir/Madam I am writing this letter to support the visitor visa application for [Visitor's Name]. She / he is fully resident in [country], and is my [relationship]. She / he lives at [Visitor's Address] and their home phone number is (YY)XXXXXXX.
Letter to Support a Visa Application Templates. Last updated on March 6, 2023 / By andre bradley / Visa Application. Here are 3 different templates for a letter to support a visa application: Template 1: Supporting Letter from an Employer [Your Name] [Your Company] [Address] [City, State ZIP ….
need to apply for an F-2 or J-2 dependent visa. The letter template found on the following page is to assist students in drafting their own support letters to accompany visiting family member's visa applications. The letter should NOT be on Office of Global Services (OGS) letterhead, as the letter is coming from you directly as the F-
SAMPLE COVER LETTERS for VISA APPLICATION: Korea, Schengen, Australia Employment certificate, financial documents, and income tax return (ITR) are the staples of most visa applications. But there is one document that is usually overlooked — the cover letter. A cover letter isn't always a requirement when applying for a visa.
Non-immigrant visa applicants are required to complete the DS-160 electronic application form, register for service online, pay the application fee in person at a local Scotiabank, schedule an ...
A covering letter is required for both tourist as well as business visas. The purpose of visit for both of these visas is different and that needs to come through in the covering letter you are planning to submit. When drafting the letter, there are a few components that must be covered so your covering letter does not have inadequate information.
73 Savannah Court. Washington, DC 20002. Home: 202-555-1212. Work: 202-555-2121. You can give this letter to your friend or relative to take along to the U.S. consulate when her or she presents the various forms and documents that comprise an application for a U.S. visitors' visa and meets with a U.S. consular official.
What Does a Covering Letter Do When Applying for Visa? Addressed to the Dutch consulate, a cover letter—often referred to as a visa letter—includes a justification for your trip to Netherlands. It must include information such as how long you want to remain, your bank account information, and copies of any other crucial documents. ...
1. Visa Application Procedures; 2. About Visa; 3. Visa Application Documents; 4. Frequently Asked Questions ; 5. Announcements; 6. Inquiries Concerning Visas; Be aware of fraudulent website, social media, emails in an attempt to extract payments from visa applicants (July 5, 2017)
Canada Invitation Letter. This is a simple signed letter that appeals to the visa office in favor of the traveler applying for a Visitor Visa, asking to allow the person to enter the country. The letter of invitation also reinforces to the visa office that the visa applicant is not giving false information about their intentions to enter Canada.
Sample Invitation Letters for US Visa for Tourism. The thing is, there are many ways to write a letter of invitation for US visa. Depending on the relation between the host and guest. The thing to remember is that the host/sponsor must address a letter to the US consular officer and another one to the US visa applicant. Here are some examples ...