- SUGGESTED TOPICS
- The Magazine
- Most Popular
- Newsletters
- Managing Yourself
- Managing Teams
- Work-life Balance
- The Big Idea
- Data & Visuals
- Reading Lists
- Case Selections
- HBR Learning
- Topic Feeds
- Account Settings
- Email Preferences
How to Write a Meaningful Thank You Note
- Christopher Littlefield
Sample messages from common workplace scenarios.
Many of us fear expressing our thanks to others. We might worry that our efforts will be misinterpreted or make the person on the receiving end uncomfortable. Or we might struggle to find the right words to express how we feel. Here’s how to do it right.
- Keep it genuine : The goal of expressing appreciation should be to let someone know how their actions have impacted you and/or others. If you have any other agenda, your message will not be authentic.
- Share what you appreciate and why : Focus on the impact their actions had on you and explain both what you appreciate and why . This will help the other person understand the reason you feel the way you do.
- Send it : E-mails get lost and handwritten cards get saved. Write your message on a piece of paper, post-it note, or card and give it directly to the person. If you are at work, you can also leave it on their desk or in their “mailbox.”
Where your work meets your life. See more from Ascend here .
We all want to be appreciated. Whether you’ve accepted a task while your plate is already full, worked through weekends to get a project off the ground, or simply been there for a work friend when they needed your support, an acknowledgement or “thank you” can go a long way in making us feel good about the efforts we put in — and the research supports this.
A recent study from McKinsey & Company found that although most employers believe that the large number of people who quit their jobs this year were looking for better compensation, most were leaving because they didn’t feel valued and lacked a sense of belonging at work. Another study found that receiving more frequent appreciation from our colleagues and managers doesn’t only make us feel respected, it’s also linked to better performance.
The many benefits of gratitude may be explained by the feel-good chemicals released in our brains upon expressing or receiving it. Dopamine and serotonin are two neurotransmitters responsible for immediately uplifting our moods. When we give or experience thanks daily, we strengthen these neural pathways.
The problem is that many of us hold fears around expressing our thanks to others. I’ve seen this time and again through my work training leaders in the art of recognition and engagement. Some people want to express appreciation more often but fear that their efforts will be misinterpreted or make the person on the receiving end uncomfortable . Others struggle to find the right words to express what they feel, or they worry that their remarks might be seen as kissing up or as masking a hidden agenda.
While these fears are valid, they can also stop us from experiencing the long list of rewards gratitude has to offer. One method I’ve found useful for overcoming them is starting small, with a simple thank-you note. There are a few simple rules you can follow to make sure your efforts are taken to heart (and not negatively misinterpreted).
Rules for Crafting a Meaningful Thank-You Note
Keep it genuine..
The goal of expressing appreciation is to let someone know how their actions have impacted you and/or others. If you have any other agenda, your message will not be authentic. Still, you need to be thoughtful with your words if you want to come across as genuine.
Set the context.
If you’ve ever been surprised by a compliment, then you know that it can feel good — and simultaneously jarring. This is because you are trying to take in the other person’s words while also interpreting their intentions, especially if the compliment arrives late or catches you off guard.
As the person giving thanks, you can put the recipient at ease by sharing the context of your message (or what prompted you to approach them) first.
- I was reflecting on our last project over the weekend, and I realized I never said thank you.
- We have been so busy lately that I realized I haven’t taken the time to express my appreciation for all your great work.
- I was reading an article in HBR about expressing appreciation and I thought of you.
Share what you appreciate and why.
Next, focus on the impact their actions have had on you. It may be as simple as bringing a smile to your face on a tough day or as big as supporting you through a difficult period. Be specific, and explain both what you appreciate and why. In doing so, you’ll help the other person understand the reason you feel the way you do.
What you appreciate:
As you know, last year was extremely hard for me. I was trying to work from home while taking care of my parents at the same time. No matter how busy we were, you made time in every meeting to ask about my parents and check in on how I was doing.
Why you appreciate it:
I know this is just who you are, but your check-ins always made me feel better and helped me navigate this last year.
The other day I was feeling completely overwhelmed and alone trying to get the report done for the client meeting. I know it may have been simple for you, but when you stepped up and offered to help format the final document, it made a huge difference.
A lot of people offer support, but few put their words into action, and I can’t express how much your support helped me get the job done and made me feel like a part of the team.
I know it took courage for you to give me honest feedback after my last presentation. I want you to know I really appreciate your doing that.
I always ask for feedback, but people rarely say anything more than, “You did great.” Your feedback helped me rethink my presentation and gave me concrete things to work on. That’s exactly what I needed to improve.
Close the message.
With the core of the message drafted, it’s time to end the thank-you note. You can do this with a simple, straightforward “thank you” or a more detailed sign off.
- Thank you again, I really appreciate working with you.
- Even though I may not say it all the time, I appreciate all you do.
- Thank you again for your support, it made a real difference for me.
- Thank you for all that you do.
Send it.
E-mails get lost and handwritten cards get saved. Therefore, write your message on a piece of paper, post-it note, or card and give it directly to the person. If you’re at work, leave it on their desk or in their “mailbox.” If you’re not going to see them for a while, snap a photo of your message and send the person the picture, or better still, mail the card to them.
Sending a hand-written message is important because it gives the other person the opportunity to take in your appreciation without feeling the pressure to respond on the spot. If you know the person can feel uncomfortable with praise, remove the pressure to reply by saying something like, “Please don’t feel compelled to respond. I just wanted to let you know I appreciate working with you.”
Ways to Make Your “Thank You” Meaningful
If you’re thinking about what to say when you extend a “thank you” to your colleagues, here are some sample messages from common workplace scenarios:
1) Your colleague stepped in when you needed to take some time off.
Hey Kevin,
I just got back from spending some much-needed time away with my family. I wanted to thank you for stepping up and covering for me when I was gone. I know you already have a lot on your plate and the fact that you took on my workload as well means a lot to me. I just want you to know I really appreciate what you did.
2) Someone did something really kind for you. (Sent you a care package, threw you a birthday party, made you notes from a meeting that wasn’t recorded, or reached out to check in when you were not feeling well.)
Hi Maria,
I just received the care package you sent and wanted to say thank you. As you know, work has been brutal these last few weeks and when I got the package in the mail today, it made my day. Thank you for all that you do to make us feel cared for at work. It makes a huge difference!
3) Someone advocated for you to get a raise or promotion.
Hi Kira,
I heard from Aya that you put my name forward for a promotion and I wanted to say thank you. Regardless of whether I get it or not, I am honored you thought of me for the position, and I can’t thank you enough for all of the time you’ve invested to help me grow over these last few years. I feel extremely lucky to be able to learn from you as a leader and appreciate all that you have done for me.
Thank you.
4) Your team members have been working overtime to get some challenging projects finished.
Hi Jose,
We have been so busy lately that I realized I haven’t taken the time to express my appreciation. I know the workload has been a lot these past few weeks as we try to wrap up our big project. You have been working your tail off, putting in extra hours, and doing so many things behind the scenes to make this happen. I appreciate all that you do, and I love having you on our team. We could not do this great work without your invaluable contributions.
5) Your boss gave you an opportunity to take the lead in a high-profile meeting.
Hi Mohamad,
I was thinking about last week’s presentation over the weekend, and I wanted to say thank you.
I know that this was a very big account, and you took a risk in letting me take the lead. I really appreciate what you did. I had shared that I wanted to get more exposure in our last one on one, and it means a lot that you took that seriously and made it happen. I know that not all managers do that, and I feel extremely lucky to get to work with you.
6) A team member received some difficult feedback and took action on it.
Hi Ira,
I wanted to let you know I really appreciate how much you’ve been working on the things we spoke about. Getting challenging feedback is never easy, and many people get defensive and never do anything about it.
Over the last two months, I have seen you really shift how you collaborate with others. I have watched you ask more questions in meetings, ask others for input, and put their recommendations into practice. As a result, I have seen your work and the team’s work improve for the better.
I just want to let you know I see the difference and appreciate everything you are doing to grow. Keep it up, it’s inspiring!
7) Someone has just been great to work with.
I was laughing hysterically after the last message you sent on Slack and just wanted to let you know you are amazing to work with. I know this is just who you are, but the fact you can find something to laugh or smile about in these difficult times always brightens my day. One thing that really impresses me is your ability to go from making jokes to digging in and getting work done. I hope this note brightens your day in the same way you regularly brighten mine (and others)!
So go ahead and write out that thank-you note. Not only will it make you happy but the person receiving it will have a great day as well.
- Christopher Littlefield is an International/TEDx speaker specializing in employee appreciation and the founder of Beyond Thank You . He has trained thousands of leaders across six continents to create cultures where people feel valued every day. He is the author of 75+ Team Building Activities for Remote Teams—Simple Ways to Build Trust, Strengthen Communication, and Laugh Together from Afar . You can follow his work through his weekly mailing The Nudge .
Partner Center
- Search Search Please fill out this field.
- Career Planning
- Finding a Job
How to End a Letter (With Closing Examples)
Alison Doyle is one of the nation’s foremost career experts.
:max_bytes(150000):strip_icc():format(webp)/ADHeadshot-Cropped-b80e40469d5b4852a68f94ad69d6e8bd.jpg "how to end a letter with thank you")
The Best Options To End a Letter
Letter closing examples, more letter closing examples, letter closings to avoid, how to capitalize a closing, how to format a letter ending, what to include in your signature, signature examples, frequently asked questions (faqs).
AntonioGuillem / iStock / Getty Images Plus
How you end a letter is important. It’s your last chance to make a good first impression on your reader. Choose the wrong closing, and you might damage the goodwill you have built up in the rest of your communication.
What’s the best way to end a letter or email message? Your closing needs to leave the reader with positive feelings about you and the letter you have written.
In closing your letter, it is important to use an appropriately respectful and professional word or phrase.
Most formal letter closing options are reserved but note that there are degrees of warmth and familiarity among the options. Your relationship with the person to whom you're writing will shape which closing you choose:
- If you don’t know the individual to whom you’re writing, stick with a professional formal closing.
- If you’re writing to a colleague, business connection, or someone else you know well, it’s fine to close your letter less formally.
Above all, your closing should be appropriate. Choose the right letter closing, and your reader likely won’t remember how you ended your letter. Ideally, your message will resonate instead of your word choice.
Key Takeaways
- When you don’t know the individual to whom you’re writing, use a professional formal closing.
- If you're writing to someone you know well, it’s fine to close your letter less formally.
- Some closings are not appropriate for business correspondence, so avoid being too informal.
Review the best way to end a letter and review formal, business, or personal letter closings, sample signatures, letter examples, and writing tips.
The Balance
The following are letter closings that are appropriate for business and employment-related letters.
Sincerely, Sincerely yours, Regards, Yours truly, and Yours sincerely
These are the simplest and most useful letter closings to use in a formal business setting. These are appropriate in almost all instances and are excellent ways to close a cover letter or a job inquiry . “Sincerely” is a classic way to end a letter or email, and if you're not sure about options, it's a good one to choose.
Best regards, Cordially, and Yours respectfully
These letter closings fill the need for something slightly more personal. They are appropriate once you have some knowledge of the person to whom you are writing. You may have corresponded via email a few times, had a face-to-face or phone interview, or met at a networking event.
Warm regards, Best wishes, and With appreciation
These letter closings are also appropriate once you have some knowledge or connection to the person to whom you are writing. Because they can relate to the content of the letter, they can give closure to the point of the letter. Only use these if they make sense with the content of your letter.
When you’re ending your letter, be sure to choose a letter closing that is appropriate to the topic of your letter and to your personal situation and relationship with the person to whom you are writing. Here are more examples to choose from:
- Best of luck,
- Best wishes,
- Cordially yours,
- Fond regards,
- In appreciation,
- In sympathy,
- Kind regards,
- Kind thanks,
- Kind wishes,
- Many thanks,
- Respectfully,
- Respectfully yours,
- Sincerely yours,
- Stay safe and well,
- Thanks again,
- Thank you for your assistance in this matter,
- Thank you for your consideration,
- Thank you for your recommendation,
- Thank you for your time,
- Warm regards,
- Warm wishes,
- With appreciation,
- With deepest sympathy,
- With gratitude,
- With sincere thanks,
- With sympathy,
- Your help is greatly appreciated,
- Yours cordially,
- Yours faithfully,
- Yours sincerely,
- Yours truly,
There are certain closings that you want to avoid in any business letter or email. Most of these are simply too informal. Casual doesn't work with professional correspondence. Some examples of closings to avoid are listed below:
Some closings (such as “Love” and “XOXO”) imply a level of closeness that is not appropriate for a business letter. Slang or acronyms aren't appropriate either.
If you would use the closing in a note to a close friend, it’s probably not suitable for business correspondence.
Capitalize the first word of your closing. If your closing is more than one word, capitalize the first word and use lowercase for the other words. For example:
- Sincerely yours
- Best regards
Once you have chosen a word or phrase to use as a send-off, follow it with a comma, some space, and then include your signature.
Printed letter: If you are sending a hard-copy letter, leave four lines of space between the closing and your typed name. Use this space to sign your name in ink.
Email message: If you’re sending an email , leave one space between the complimentary close and your typed signature. Include your contact information directly below your typed signature.
Beneath your letter closing, include your signature. If this is a physical letter, first sign your name in ink, and then list your typed signature below. If this is an email letter, simply add your typed signature below your send-off.
Make sure to include your contact information in your letter.
If this is a physical letter, your contact information will be at the top of the letter. However, if this is an email, include that information beneath your typed signature. This will allow the recipient to respond to you easily.
Hard-Copy Letter Signature
Handwritten signature (for a printed letter)
Typed signature
Email Message Signature Example
Typed Signature Email Address Phone LinkedIn URL (if you have a profile)
To set up your email signature, go to “settings” in your email account. Follow the steps to add your signature and prepopulate future messages.
How do you start a business letter?
If you are sending a hard-copy version, start your business letter with your name and address, followed by the date, and then the recipient’s name and address. Then, include a salutation and the recipient’s name, e.g., “Dear Ms. Green.”
What are the parts of a business letter?
The parts of a business letter are the sender’s address, the date, the recipient’s address, a salutation, the message body, a closing, and the sender’s signature. If you send the letter by email, you can omit the address and date sections and include your contact information in your email signature.
UNG University Press. " Learning the Parts of a Letter ."
By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts.
SHOPPING CART
No Products in the Cart
- $ US Dollars
- € Euro
- £ British Pounds
7 Thank You Letter Closings
Lorem Ipsum is simply dummy text of the printing and typesetting industry. Lorem Ipsum has been the industry's standard dummy text ever since the 1500s, when an unknown printer took a galley of type and scrambled it to make a type specimen book.
7 Thank you letter closings
Thank you letter closings - a definitive guide.
The oldest known parchment letter was written in 1190. Evidence of letters written on stone tablets dates much further back. There is a reason handwritten letters have stuck around, even in the age of technology. Letters offer a sense of warmth and personality that can't be conveyed through a computer screen.
Some of the most common types of letters still sent today are thank you notes . You can send these for both formal or informal occasions. People often have questions about how to write thank you notes . One of the most common questions is how to write eloquent thank you letter closings with complimentary closings.
Continue reading for examples of formal and informal letter closings (plus everything in between) and when to use them. By the end you'll know how to end a thank you letter in any situation.
Related: WHAT MAKES A GOOD BUSINESS THANK YOU CARD ?
THE POWER OF GRATITUDE
Approaching life with a grateful heart offers numerous benefits to you and those you interact with. For one, it makes you happier! Research demonstrates that expressing authentic gratitude increases positive emotions, builds more satisfying relationships, improves health, and strengthens us against adversity.
In one study , researchers asked subjects to keep a journal. One randomized group was told to write about things they were grateful for as they occurred throughout the week. A second was given opposite instructions, told instead to focus on all the little daily annoyances that complicated their days.
After ten weeks, the researchers found that those who were instructed to focus on positive events rated higher on optimism, self-worth, and general well-being than those who focused on irritations. Interestingly, the gratitude group was also healthier than their negative compatriots.
Businesses will appreciate the implications of a study done by the Wharton School at the University of Pennsylvania. Researchers divided a group of student fundraisers into two randomized groups. The first was told to solicit funds as they always had. The second received words of encouragement from the director of annual giving in which she expressed her gratitude for everything they were doing.
Not surprisingly, the students who listened to the director’s gracious words made more fundraising calls than those that didn’t — 50% more sales! Studies like these demonstrate the power of gratitude to motivate workers. Managers can parlay authentic expressions of gratitude into a more effective, productive workforce.
Saying “thank you” is always beneficial, no matter how you say it. But if you can’t be there in person, a thank you letter is the next best thing.
WHY WRITE A THANK YOU LETTER?
A thank you for helping letter is the perfect way to show respect for someone. It lets the recipient know you appreciate them and are thinking of them. This is especially true in business settings.
Many businesses can benefit from bulk handwritten thank you cards . Realtors and hoteliers can send notes to their previous customers. The letter will show you care and keep your business at the forefront of the customer's mind. Bosses can send thank you notes to their employees.
Sending one a year "just because" can make your employees feel respected and appreciated. If you decide to send handwritten cards to your customers or employees, you may wonder how to end the note . There are many different closings you could use. Which one works best depends on how close you are to the recipient.
WHY IS IT IMPORTANT TO GET THE CLOSING RIGHT?
A good thank you letter closing might seem like an insignificant portion of a text, just a few words tacked on to the end of a lengthy message. But just as you wouldn't want to start a formal letter with "What up, hiring manager?" or "Dear Mr. Whatever your name is" you need an appropriate closing, too. The truth is that the closing you choose impacts how your recipient interprets the rest of your message. It’s the last thing they read, after all, and if it hits the wrong tone, it can discolor everything you read before it. It's critical that you think about how to end a thank you letter properly . After all, you would close a sympathy thank you card differently than one for moving help.
A Real-World Example
Imagine you were thanking a prospective client for taking an interest in your service. You’re careful to maintain a high degree of professionalism in the text, selling yourself as an industry expert. You'd want to say formally "thank you." And then you close your letter with:
“Hope to talk to ya soon! XOXO”
Do you think you’ll hear back from that prospect? Probably not. By landing on a closing that’s presumptuous and too familiar, you undo all of the work you put into your letter. Your professionalism goes out the door.
Particularly in a formal context, finding the right balance between friendliness and professional remove can be a critical choice. Whether you're writing a handwritten or email closing lines thank you, getting the wording right is crucial. As you read the examples below, you’ll learn how to determine whether you need a formal or informal closing for each application.
what information should be included in the closing paragraph of a thank-you letter?
The close is just one part of the greater closing section, which also includes the closing paragraph. The closing paragraph should contain a restatement of your thanks, a well wish for your recipient, and any last thoughts. If you're requesting a response from the recipient, this is where you'll include your call to action, as our thank you letter examples have shown.
FORMAL THANK YOU NOTE CLOSINGS
Formal closings are for people you don't know on a personal level. The idea is to show respect and graciousness for the recipient without crossing professional boundaries . A formal thank you closing might work for employees you've never met or who you don't work with regularly. It might apply to other business owners or customers who recently donated to a fundraising charity. Certainly it's appropriate when saying thank you for a job interview .
Although there are many formal thank you letter closings, some are more common than others. These include:
- Respectfully
- Kind regards
- Best regards
- With gratitude
- With thanks and appreciation
If someone is close to you, you'll want to use an informal closing instead of a formal one. These are discussed below.
INFORMAL THANK YOU LETTERS AND CLOSINGS
Informal closings are for people with whom you're very familiar. These aren't often used in a business setting. Think of it as how to sign a thank you card to a friend.
If you work with your close friends or family members, however, or you’ve developed a close relationship with people on your team, an informal closing might be appropriate. Small family-owned businesses are a great example of who might use informal closings.
Outside a business setting, an informal closing is used more frequently. These closings are meant to convey both respect and warmth. They're used for people with whom you're very close.
There are many informal thank you note closings you can use. The most common include:
- See you around
- (Use of smiley faces)
- Your friend
- Take it easy
- Yours truly
You likely noticed these informal closings are those you've used most often. They're likely how you end birthday notes to your family members. But what if a person doesn't fall under the formal or informal category?
Related: THE VALUE OF AUTOMATED THANK YOU CARDS IN BUSINESS
A LITTLE BIT OF BOTH
If someone doesn't fall under informal or formal closings , there are neutral phrases you can use instead. These greetings aren't quite as cold as formal closings, but they aren't as warm as informal closings. If your thank you letter usage falls somewhere between casual letter endings and the formality of cover letters you might be allowed some leniency.
Closings with a little bit of both will apply to many situations. Your coworkers, child's coach, and neighbor might fall under this category. At work, your vendors and mail carriers might also apply.
Choose a closing phrase that's a little bit both formal and informal. This might include:
- Best wishes
- Thinking of you
- All the best
- With the greatest appreciation
- Warm regards
Each of these "in-between" closings offers respect with a hint of warmth. No matter which closing you use, it's essential to use the proper punctuation and formatting.
PUNCTUATION AND FORMATTING TIPS
Greeting cards are a personal form of communication. This doesn't mean grammar, punctuation, and proper formatting don't apply. Poor writing makes it look like you didn't put a lot of thought or effort into your thank you cards.
But what is the right way to format a handwritten greeting card ?
Your closings should always end with a comma. Commas separate your closing from your signature. Generally, your name should be directly below your closing and not beside it.
The first word of your closing should be capitalized. A common mistake is to capitalize your whole greeting, but this isn't correct. Instead of "Warmest Wishes," you should write "Warmest wishes."
Make Sure to Check Your Work
It's essential to check your closing (and the rest of your note) for grammatical errors or typos. If you make a mistake in your card, it's better to start over on a new card. Luckily, a professional card writing service can help you minimize mistakes, since you can revise your note before sending it out and even get a second pair of eyes to look at what you’ve written.
It’s also worth remembering that the degree to which you need to follow these rules decreases the more informal the relationship. When writing to a business contact , formality is critical. This is less true with personal contacts. Your best friend certainly wouldn’t care whether you got your closing capitalization wrong. In general, the less formal the relationship, the less strict the rules.
SHOULD YOU END WITH A P.S.?
What does P.S. stand for in a note? It stands for postscript . It reached popularity back in the days of typewriters when it wasn't easy to go back and edit your work. People still use this postscript today, but should you use it in your thank you note?
If you're writing a thank you note for a business contact, you probably don't want to use P.S. It can make the note seem hastily written or too contrived. But there are some exceptions to this rule.
A postscript can be used to highlight something important, like an upcoming date. Since the note is written apart from the body of your letter, it will stand out to the recipient.
You can also use a postscript in semi-formal or informal business situations, such as with a close coworker or business partner. The extra script can be used to add a witty statement or allude to an inside joke. It can also lend your note a little extra charm. Consider the context, whether you're writing a wedding thank you note or a business return.
WHY THANK YOU LETTERS SHOULD ALWAYS BE HANDWRITTEN
Email and text messages are great for some applications. They excel at communicating quickly, allowing for fast exchanges and large text dumps. But they aren’t good for expressing heartfelt emotions . They’re too cold and sterile — each one looking the same as the next — to really capture the immediacy and emotional content of a thank you, happy birthday, or any other meaningful sentiment.
Handwritten Notes are the Better Choice
Handwriting excels at emotional authenticity because of its highly personal nature, whether you're thanking someone for their hospitality , praising generous donors , or expressing customer appreciation . Each person’s penmanship is unique. When you handwrite a thank you note to a friend letting them know they're greatly appreciated, it’s you speaking directly to them, using the visual equivalent of your voice. It’s your thoughts, your words, captured by your hand and sent across the distance between you and your recipient. It’s like reaching out with a part of yourself, and it’s a trick the digital mediums can’t replicate. You should take care in email, ending its use when a handwritten note would work better.
As a result, a handwritten thank you note has a higher perceived value, lending extra credibility to your words. A handwritten thank you letter will always make a stronger impression than a digital equivalent and will better express gratitude. Of course, if you've read this article you now also know how to end an email professionally, but a handwritten note is better.
They Should Be Handwritten, But You Don’t Have to Handwrite Them
Here’s where things get interesting. Handwritten cards are afforded a favored status because they look handwritten — not because they WERE handwritten. In truth, if a robot could perfectly replicate subtle handwriting details, the recipient of the card would be moved just as much as if a person had written the text. If the illusion is complete, you can mass-produce handwritten cards and get all the benefits without the work.
That’s where Simply Noted comes in. We’ve closed the loop on automated penmanship, creating a fleet of handwriting robots driven by a powerful AI that creates convincing handwritten notes and cards.
Just a Few Words on How it Works
We offer a wide selection of advanced smart fonts that introduce subtle variations in the text to interrupt that telltale “sameness” that’s characteristic of most handwriting fonts. Couple that with real ballpoint pens, and you get peerless, automated handwritten cards that can be sent individually or in the thousands. Send your thank you note automatically with Simply Noted.
BONUS FORMAL THANK YOU NOTE CLOSINGS
There are so many possible thank you closing salutations we can’t possibly include them all in this post, but seven certainly isn’t enough! Below you’ll find an assortment of bonus closings, divided again for formal and informal use. And check this article for even more thank you note endings .
BONUS FORMAL THANK YOU LETTER CLOSINGS
You should always air on the side of caution with formal thank you note closings. This is particularly true in a professional setting. If your gut is telling you a particular close is too familiar, listen and choose something more formal. Customers and clients rarely ding you for being too formal. The respectfully salutation is a great for letter closers.
Some other great closings include:
- Gratefully yours
- With respect
- Respectfully yours
- With thanks
- Many thanks
- With appreciation
- Appreciatively
- Thank you for your consideration
- Cordially
- In your debt
- All my thanks
- Best regards to you all
- With sincere gratitude
BONUS INFORMAL THANK YOU NOTE CLOSINGS
It can sometimes be difficult to tell whether a letter should be formal or informal. If you’re writing to a friend, they’re always informal. A family member is usually informal, though this can change depending on the culture. For those that view older generations as respected elders, a more formal designation is appropriate.
Business connections, particularly when you’re writing to someone you don’t know well, are almost always formal. However, it’s possible to form friendships in business, and these can complicate formality.
When your personal and professional lives bleed into each other, it’s best to let the situation guide your decision. If you’re writing your friendly business acquaintance about matters that are commerce-related, go with a more formal closing. If your subject is more personal, you can favor more informal closings. Write the same way you might imagine they would.
Here are a few other strong informal end of a letter salutation:
- Huge thanks!
- Thanks for having my back!
- You’re the best!
- Thanks a bunch!
- I owe you big!
- I appreciate you so much!
- Thanks for everything
- Can’t thank you enough
- Thanks for the solid!
- Your help means the world
- Big love to you!
- Warm wishes to my most loved!
WHEN IN DOUBT, CHOOSE “SINCERELY”
In most cases, you’ll be able to work out where on the formal/informal spectrum your thank you note closing should fall, but in case you can’t, or if there’s a real risk surrounding getting it wrong, remember that you’re always safe with “Sincerely.”
“Sincerely” works equally well in a letter to a close friend as it does in a strict business letter . In a single word, it captures the essence of what a letter closing should be — a final tag of authenticity to close your message. It says, “I’ve been sincere in this letter, both in what I said and in the motivations behind them.” It closes out your thoughts with a final smile and nod to your reader without pretense or judgment.
Using “Sincerely” in an informal context can seem a bit stodgy, particularly if you’re writing to close friends or family. They wouldn’t balk at it, however, and it certainly wouldn’t color their mind against you. That said, for close family and friends, you likely won’t have trouble coming up with an appropriate close, so “Sincerely” would never enter the equation.
LEARNING MORE ABOUT THANK YOU NOTES
There are many closings you could use for your thank you notes. Your closing remarks letter can be formal, informal, or a little bit of both. How close you are to the recipient and the kind of relationship you have will determine which closing you use.
Do you still have questions about writing thank you letter closings? Check out the rest of our blog - there's a wealth of resources available to help you. You can also check out our professional handwritten letter services . Other services use typefaces that resemble handwriting.
Our services use technology that allows for actual handwriting. We can't wait to help you!
Related: 10 THANK YOU LETTER TEMPLATES FOR REAL ESTATE AGENTS
Companies we've worked with
Get your first card FREE!
Ready to start writing.
Please login and you will add product to your wishlist
Are you sure you want to delete this card?
Here’s How to Write a Great Thank You Letter
There’s an art to writing a thank-you letter. It goes beyond saying, “Thanks for _____. I really appreciate it.” We’ll show you some thank-you letter examples and templates that will help you express your gratitude in style.
We’ve all seen the movie and television trope where one character realizes that another has helped them and has a profound realization. The helped person usually says, with feeling, “Thank you. I don’t say it often enough.” But you don’t have to wait for that wind-beneath-my-wings moment to show your appreciation for someone. In fact, you don’t need an epiphany at all, just some common courtesy and the desire to make a good impression.
Here’s a tip: Want to make sure your writing shines? Grammarly can check your spelling and save you from grammar and punctuation mistakes. It even proofreads your text, so your work is extra polished wherever you write.
Your writing, at its best Grammarly helps you communicate confidently Write with Grammarly
Thank-you letters aren’t just for that all-important job interview follow-up. Although it’s essential to send a thank-you after an interview , there are plenty of other reasons to send thanks. You might consider thanking people who’ve helped you with a job search, for instance, or someone you met at an event who hooked you up with networking leads. Why not formally thank a colleague who filled in for you while you were on vacation, or your supervisor, who went out of her way to help you get time off on short notice? And don’t forget to send a thank-you note to Grandma. She worked hard on that crocheted blanket! And she probably remembers a time when thank-you cards were required etiquette for such gifts.
Thank you letter types and templates
You don’t need an excuse to send a thank-you letter—just a reason to be grateful. Here are a few different situations where sending a thank-you is good form, along with some templates to help you write the perfect expression of appreciation.
Job interview thank you letter
You did it! You wrapped up an awesome interview for a job you’re eager to land. Now that you’ve made a first impression, it’s time to send a thank-you note so that you’ll make a lasting one.
Don’t forget to use your thank-you letter as an opportunity to highlight why you’re the best candidate. Just keep it subtle. Remember, your goal is to express gratitude, not make a full-on sales pitch.
Here’s a tip: Consider the company culture when you decide on the format for your thank-you letter. A structured, formal office like a law firm would be most impressed by a handwritten thank-you note. A Silicon Valley tech startup might see you as a trendsetter if you sent a quick thank-you video as an email attachment. For most situations, an email to the interviewer is a foolproof option, especially if you know the company plans to make a quick hiring decision.
Your thank-you doesn’t need to be formal. In fact, it should be sincere and personable. The goal is to thank the interviewer for his time and reiterate your interest in the position. We covered it in detail in our article How to Write a Thank-You Email After an Interview, According to Experts .
Dear [Interviewer’s Name],
[Opening line thanking them.] [Personalized detail about how you enjoyed meeting them, the hiring manager, and/or the team.] [Sentence that adds value to the discussions you had, and shows your passion for the company and position.]
[Sentence about how excited you are to hear from them, which also sets you up to send a follow-up email later.] [Closing sentence that thanks them again, and offers to provide further information.]
[Sign-Off],
[Your Name]
Dear Ms. Kingston,
Thank you for taking the time to meet with me yesterday to chat about the content marketing manager position at Really Big Corporation. It was a pleasure connecting with you and hearing how energized you are about the company’s content marketing and growth goals. Because of my background in influencer marketing, I was particularly interested in your innovative ideas for influencer outreach—they sparked some ideas of my own and left me with the sense that we’d make an excellent collaborative team.
You mentioned that you’ll be taking some time to make a hiring decision, so I’ll do my best to wait patiently despite how excited I am to be considered. Meanwhile, let me know if there’s any further info I can provide. Thanks again for choosing me.
All the best,
Saying thank you to a colleague
Is formally thanking a colleague who goes above and beyond required by office decorum? Not really. And yet, it’s a professional gesture that won’t go unnoticed. If you’ve ever felt unappreciated after helping a coworker succeed, especially if you were the unsung hero, then you already understand why a thank-you note for a colleague is a powerful tool for cementing working relationships.
Thank you for [specific statement about what you’re thanking the recipient for]. [Sentence about why the person’s contribution deserves your gratitude.] [Sentence explaining the positive effect the recipient’s contribution had.]
[Optional: reiterate your thanks or offer a compliment or other friendly comment.]
[Sign-off],
Thank you for helping me put the final touches on the launch announcement video. You gave up some of your weekend to make it happen, and I just want you to know how much I appreciate your creative talents and energy. Your contributions made a difference, and we not only hit our deadline but created something awesome.
Thanks again. We crushed it!
Thanking friends and family
Sometimes, we forget to thank the people closest to us for the things they do or give to us. When a heartfelt face-to-face thank-you isn’t possible, a brief letter, card, or email is an excellent way to show that your friends’ and family members’ contributions haven’t gone unnoticed.
Thank you for [specific statement about what you’re thanking the recipient for]. [Sentence or two about why the recipient’s contribution was meaningful to you.] [Optional: A sentence praising the recipient for their kindness, generosity, etc.]
[Optional: Any personal closing statement.]
Dear Jackie,
Thank you for your help with the family reunion—you’re my hero! The time you put into booking the hall and sending out invitations to family members, not to mention organizing the potluck, took much of the strain off me this year. I learned that, when I have someone to help me, the Nolan family reunion is not only manageable but fun. If you hadn’t jumped in to save the day, I might have ended up canceling it altogether and missing the chance to reconnect with everyone.
I’d love to take you out for coffee next time you’re in town as a small token of gratitude for all you’ve done. Give me a call!
Need help? (Opens a help chat window)
Founded by MIT & Harvard alumni
Helping millions of people every month
Over 4000 articles and tools
30+ Ways to Say ‘With Gratitude’ to Sign an Email or Letter
Updated 6/4/2022
Belinda McLeod, BA in Secondary Education
Contributing writer.
- Follow on Linkedin
Cake values integrity and transparency. We follow a strict editorial process to provide you with the best content possible. We also may earn commission from purchases made through affiliate links. As an Amazon Associate, we earn from qualifying purchases. Learn more in our affiliate disclosure .
Do you want your writing to stand out from the norm? If so, it’s a good idea to quit using the same tired phrases other people use.
Jump ahead to these sections:
- Informal or Personal Alternatives to With Gratitude
- Formal or Business Alternatives to With Gratitude
- Alternatives to With Gratitude for a Cover Letter
For example, when you write a Facebook sympathy message , turn your words up a notch — “I’m sorry for your loss” can seem meaningless if 15 other people have made the same comment before you. Or try to write something different than your usual get well wish when a card is passed around the office.
Here’s a list of phrases you can use to sign an email or letter.
Informal or Personal Alternatives to “With Gratitude”
You may communicate through email dozens of times a day. How do you sign off on each of the messages you send? Here are some alternatives to the phrase “with gratitude” that you can consider using for a quick, informal letter to coworkers or friends.
If this communication is somewhat routine or between close colleagues or friends, you may consider punctuating the closing with an exclamation point instead of a comma.
Sometimes this quick, perfect word of appreciation is all you need. Why overthink it?
2. You’re the best!
Did someone do something for you that was out of the ordinary? Be choosy when you use this closing. You don’t want to use “You’re the best!” in just any situation.
3. I appreciate you!
Do you truly appreciate a person in your organization? Tell him or her. This is a great way to close an email to your administrative assistant, your child’s teacher, or even your spouse.
4. You’re a lifesaver!
Did someone catch a mistake before it became a problem? Are you writing to a person who covered your shift at work? Maybe you need to thank someone who completed some of your work when you were swamped. Use “You’re a lifesaver” on these occasions.
5. You’re the bomb!
You probably don’t want your emails to get flagged at work, but this is a fun way to express appreciation. Just make sure that the phrase doesn’t land you on a government watch list.
6. Thanks a bunch!
This is a perky, happy way to express appreciation.
7. Thanks a million!
The phrase “Thanks a million!” looks better than writing it this way: “1,000,000,000 thanks!”
This closing seems to have bubbled up in the U.S. during the last few years. It sounds like someone’s holding up a glass of bubbly just for you. It’s a fun way to close an email or letter.
“Best!” arrived on the email scene within the last few years. It doesn’t express much appreciation but is a shortened version of “Best wishes!”
10. I owe you!
Why not tell the receiver that you’ll do something nice for them in return? This closing should also be reserved for the perfect situation — but make sure you deliver on your promise.
Formal or Business Alternatives to “With Gratitude”
The closings listed in the previous section all ended with exclamation marks but more formal closings should conclude with a comma. Think back to what you learned from your high school English and business teachers and stay true to those grammar rules.
The following closings would be appropriate to use when communicating with a business associate that you don’t know well.
11. All my thanks,
When a simple “thanks” doesn’t cover it, remember to use this closing if you want to thank someone for something. Otherwise, it may be a strange way to close an email.
12. Thank you for everything you do,
Are you writing a formal letter to someone who has done a lot to help you in your business life? This may be the appropriate way to end the message.
13. Gratefully yours,
Use this closing if you are genuinely grateful for a benefit you have received. Otherwise, signing “gratefully yours” would sound odd.
14. Thanks for your consideration,
Sign a message, “Thanks for your consideration” if you appreciate that the person may offer an appointment, give you a job, or give you business.
15. With appreciation,
“Appreciation” is a level or two above the word “thanks” on the gratefulness scale.
16. Kind regards,
“Kind regards” doesn’t specifically communicate that you are thankful for something, but this is a way to communicate respect.
17. Cordially,
Cordially means “with intense feeling.” The use of the word peaked in the 1850s. Why not start a movement to increase its usage?
18. Respectfully,
This closing is especially appropriate when you communicate with a person who holds a higher rank in your organization. Although it doesn’t explicitly offer gratitude, it’s still a gracious way to end an email.
19. Yours truly,
“Yours truly” sounds really formal, so be sure you find the most appropriate place for it in a letter or email.
20. Warm regards,
“Warm regards” would be a great line to use above your signature when you send a funeral thank you card . It still sounds formal enough to send to someone you may not know well but has a more intimate feel than some of the other options on our list.
Alternatives to “With Gratitude” for a Cover Letter
A potential employer may very well scrutinize your cover letter. He or she will look at your writing skills to determine whether you’re an effective communicator.
Give care and attention to every part of your cover letter, including the closing. A cover letter calls for a more formal comma rather than an exclamation mark.
21. Sincerely yours,
Express gratitude for being considered for a position at some point in the body of the cover letter. You may want to end the communication with a more typical and formal closing. “Sincerely yours” is a good choice.
22. Sincerely,
For a less formal-sounding closing than “Sincerely yours,” you may consider signing off with just “Sincerely.”
23. Best regards,
“Best regards” is a great closing for a cover letter. It tells the receiver that you think highly of him or her.
24. All the best,
“All the best” sounds a tad informal but it could be used in a cover letter.
25. Thank you for your attention,
It takes time and energy to find the right person for the job. Thanking the reader for giving the proper attention to the task is a nice thing to do.
26. Appreciatively,
Make sure you spell “appreciatively” correctly if you use it in your cover letter. There are a few extra syllables in the word that people tend to leave out.
27. Looking forward to hearing from you,
This closing may be a little presumptive, but it also gives your letter a confident edge. You are so sure that you will hear from them about the potential job that you thank the person ahead of time.
28. Many thanks for this opportunity,
Are you looking for a way to close a thank you for an interview? This closing implies that you see the job as a positive choice — or an opportunity.
29. With thanks and appreciation,
Don’t sign your cover letter with just “thanks.” Add some qualifiers such as the ones in this phrase.
30. Thank you for your consideration,
Signing a cover letter in this manner implies that you are being considered for a job.
Showing Thanks
Finding the right words can be tricky. You may face dilemmas when you choose other words at other times of your life. Maybe you struggle to find the right words to say on your college graduation thank you card for your parents. Or maybe your grandma gave you a large check for the holidays and you’re having a hard time writing down how much you appreciate her gift.
You might also want to take care of some end-of-life planning before you die. Write your own obituary. Choose the readings for your service and write a message to be delivered to the ones you love after you die.
You’ll feel relieved once you complete this important task. Start your end-of-life planning soon.
Post-planning tip: If you are the executor for a deceased loved one, it's tough to handle both the emotional and technical aspects of their unfinished business without a way to organize your process. We have a post-loss checklist that will help you ensure that your loved one's family, estate, and other affairs are taken care of.
Categories:
Icons sourced from FlatIcon .
This website uses cookies to improve your experience. By clicking "Accept", you agree to our website's cookie use as described in our Cookie Policy . For information about opting out, click here . Accept
How to End a Thank You Letter (Guide and Templates Included)
April 10, 2020
Introduction.
Even though it might seem like the most challenging part of writing a thank you letter is the middle where you express your gratitude towards the reader, this is not always the case.
One of the most common issues when composing a thank you letter is coming up with a good closing line. This is the last thing that the reader sees and it needs to be polite, formal and complimentary. Writing regards and your full name is not going to cut it if you are looking to compose a great-looking thank you letter.
This is why we are going to show you a couple of closing options that will help you end a thank you letter.
How to End a Thank You Letter
- Thank you for your time;
- Thank you for your recommendation;
- Gratefully yours;
- Your help is greatly appreciated;
- With sincere thanks;
- With thanks and appreciation;
- Sincerely yours;
- Cordially yours;
- Respectfully yours;
- With deepest sympathy;
- With gratitude;
- Yours faithfully
Closers That You Should Avoid
As previously mentioned, you need to keep things formal when ending a thank you letter. This is why you should do your best to avoid informal closers such as love, cheers, see ya and XOXO.
How to Format the Ending of a Letter
Another important factor that you should consider is to use correct formatting. The closing statement of the thank you letter needs to always be followed by a comma and then your name below. If you are composing an email, you should leave two spaces between the closing and your name.
Additionally, you can use your personal signature if you are writing the thank you letter by hand.
Samples and Guidelines
If you want to learn everything there is to know about writing thank you letters for businesses and scholarship applications, then you should CLICK HERE and check our detailed guide.
#1 Template
Hello <Interviewer’s Name>, I wanted to take a second to thank you for your time <yesterday/Friday/etc.>. I enjoyed our conversation about <specific topic you discussed> and enjoyed learning about the <Job Title> position overall. It sounds like an exciting opportunity, and an opportunity I could succeed and excel in! I’m looking forward to hearing any updates you can share, and don’t hesitate to contact me if you have any questions or concerns in the meantime. Thanks again for the great conversation <yesterday/Friday/etc>.
#2 Template
Hello <Interviewer’s Name>, Thank you for taking the time to speak with me <yesterday/Friday/etc.> about the <Job Title> position at <Company Name>. It was a pleasure talking with you, and I really enjoyed hearing all the details you shared about the opportunity. The information you shared about <Something specific about the job that interests you> sounded particularly interesting. I am confident that my skills will allow me to come in and succeed in this role, and it’s a position I’d be excited to take on. I’m looking forward to hearing from you about the next steps, and please don’t hesitate to contact me in the meantime if you have any questions. Thank you again, and I hope to hear from you soon. Thankfully yours, <Your Name>
Leave a Comment Cancel reply
Save my name, email, and website in this browser for the next time I comment.
A Template for the Perfect Thank You Email After an Interview (Plus Samples!)
Hot jobs on the muse.
You just walked out of a job interview. You gave great answers to all the interview questions and really hit it off with the hiring manager. You nailed it!
That’s great—but you’re not done yet. In fact, fair or not, most hiring managers pay very close attention to whether you write a thank you email after the interview.
Our advice? Follow up as soon as humanly possible by writing a terrific interview thank you note. This template makes it super easy.
Read More: 40 Templates to Help You Handle Your Toughest Work Emails
Interview thank you email template
Hi [Interviewer Name],
Thank you so much for meeting with me today. It was such a pleasure to learn more about the team and position, and I’m very excited about the opportunity to join [Company Name] and help [bring in new clients/develop world-class content/anything else awesome you would be doing] with your team.
I look forward to hearing from you about the next steps in the hiring process, and please don’t hesitate to contact me if I can provide additional information.
Best regards,
[Your Name]
Sample interview thank you emails
So what does this template look like in practice? Here are a couple example thank you notes you can use to build your own perfect email.
A short and sweet sample thank you email you could send after an interview
This one’s concise and to the point, perfect if you’re looking for a quick follow up after a phone or early-round interview and want to use the template more or less to a T.
Thank you so much for chatting with me today. It was such a pleasure to learn more about the marketing manager role, and I’m very excited about the opportunity to join News Crew and help your team reach a new audience with your amazing content.
I look forward to hearing from you about next steps, but please don’t hesitate to contact me if I can provide any additional information.
All the best,
A sample interview thank you email that gets a little more specific
Our template is just a starting point. You can always get more specific with your thank you note. Show you were paying attention in the interview and reiterate what a great fit you’d be for the job with an email that looks more like this:
Hi Ms. Bernard,
I just wanted to thank you for inviting me to your office today. It was great to hear about 4Apps’ goals for streamlining your software and placing an emphasis on quality UX design, as well as how you see the engineering department playing a role in these initiatives.
4Apps seems like a wonderful place to work—and not just because you mentioned some great summer outings! I really admire the mission that drives your business, and look forward to the opportunity to help your team implement some of the ideas I mentioned around redesigning the homepage.
Please let me know if there’s anything else you need from me to move the process forward.
Have a great rest of your week,
A sample interview thank you note that goes above and beyond
While the template above is all you need, if you really want to blow a hiring manager out of the water, add in another few lines before “I look forward to...” with some ideas you have on how you could add value. Think: a quick mock-up of something you discussed in the interview if you’re in a creative role, taglines if you’re in branding, or some slides or possible partners if you’re in business development or sales.
Thank you so much for meeting with me today. I really enjoyed learning more about your career trajectory at CarRuns (and hearing what it was like to join as the fifth employee—so impressive!) and where you see the company going in the next couple years.
To follow up on our conversation about churned clients, I’ve attached a short deck I mocked up on my initial ideas for increasing renewals. Happy to discuss further if you see it being a helpful resource.
I can tell CarRuns is a special place to work, and I would be thrilled to join such an innovative, hardworking, and passionate team of individuals. Please let me know if there’s anything else I can provide to make your hiring decision easier.
Adelaide Jenkins
Another way to go the extra mile—especially if your interviewer is more traditional or you have a feeling they’d appreciate a handwritten note—is to drop a card in snail mail as well. To connect the two, you can simply add a line to your email like:
P.S. Just because I’m an appreciator of handwritten thank you notes myself, you should be receiving a letter in the mail/I dropped a letter off at the front desk as well!
(And yes, even if you send a snail mail note, you’ll still want to send the email thank you to cover your bases—just in case your interviewer doesn’t get the letter right away.)
How to send an additional follow-up email after an interview ( after your thank you note)
In a perfect world, we’d always hear back quickly after an interview—maybe even faster than the timeline they gave you during the conversation. But, of course, that’s not always the case. Here’s some advice on how to send a follow-up email after your thank you note:
- 4 Ways to Frame Your Follow-Up After an Interview
- Why You Should Follow Up If You Don’t Hear Back
- How Long You Should Wait to Follow Up (at Every Stage in Your Job Search)
- How Long It Usually Takes to Receive a Job Offer
Your thank you note sets the tone after your interview. So whatever you do: Don’t skip it . Use the template above to remind the hiring manager what a great applicant you are, and to show how much you care.
- EXPLORE Coupons Tech Help Pro Random Article About Us Quizzes Contribute Train Your Brain Game Improve Your English Popular Categories Arts and Entertainment Artwork Books Movies Computers and Electronics Computers Phone Skills Technology Hacks Health Men's Health Mental Health Women's Health Relationships Dating Love Relationship Issues Hobbies and Crafts Crafts Drawing Games Education & Communication Communication Skills Personal Development Studying Personal Care and Style Fashion Hair Care Personal Hygiene Youth Personal Care School Stuff Dating All Categories Arts and Entertainment Finance and Business Home and Garden Relationship Quizzes Cars & Other Vehicles Food and Entertaining Personal Care and Style Sports and Fitness Computers and Electronics Health Pets and Animals Travel Education & Communication Hobbies and Crafts Philosophy and Religion Work World Family Life Holidays and Traditions Relationships Youth
- HELP US Support wikiHow Community Dashboard Write an Article Request a New Article More Ideas...
- EDIT Edit this Article
- PRO Courses New Tech Help Pro New Expert Videos About wikiHow Pro Coupons Quizzes Upgrade Sign In
- Browse Articles
- Quizzes New
- Train Your Brain New
- Improve Your English New
- Support wikiHow
- About wikiHow
- Easy Ways to Help
- Approve Questions
- Fix Spelling
- More Things to Try...
- H&M Coupons
- Hotwire Promo Codes
- StubHub Discount Codes
- Ashley Furniture Coupons
- Blue Nile Promo Codes
- NordVPN Coupons
- Samsung Promo Codes
- Chewy Promo Codes
- Ulta Coupons
- Vistaprint Promo Codes
- Shutterfly Promo Codes
- DoorDash Promo Codes
- Office Depot Coupons
- adidas Promo Codes
- Home Depot Coupons
- DSW Coupons
- Bed Bath and Beyond Coupons
- Lowe's Coupons
- Surfshark Coupons
- Nordstrom Coupons
- Walmart Promo Codes
- Dick's Sporting Goods Coupons
- Fanatics Coupons
- Edible Arrangements Coupons
- eBay Coupons
- Log in / Sign up
- Education and Communications
- Laying Out a Letter
How to End a Letter
Last Updated: December 8, 2022 References
wikiHow is a “wiki,” similar to Wikipedia, which means that many of our articles are co-written by multiple authors. To create this article, 35 people, some anonymous, worked to edit and improve it over time. This article has been viewed 2,512,200 times. Learn more...
So you've written your letter, but how do you finish it? There are lots of ways to end a letter, depending on the type of letter you are writing. This wikiHow will teach you how to do it.
Sample Endings
Finish the Letter
- If you're writing a cover letter or a business letter, make sure you've covered all of your bases before getting to the conclusion. The body of the letter should make the case that you're a good candidate for the job; the conclusion serves only to wrap things up, so don't save the most important information for last. [1] X Research source
- No matter what kind of letter you're writing, make sure it is written in such a way that the intent is understood. Letters, unlike some other forms of communication, have an element of permanency. Once you write something down it's hard to take it back. Review the body of your letter with this in mind before moving to the ending.
- "My experience working at the Humane Society and leading the Paws for Peace group at my university will make me an excellent candidate for an internship at Boston Animal Hospital."
- "Celebrating Steve's promotion, welcoming a new grandchild to the family and vacationing in Australia have made 2013 a year to remember for our family. We hope your family's year has been equally well blessed."
- "I know I'll smile every time I think about your visit. Our daytime excursions, long dinners and wild nights won't soon be forgotten. I can't wait until next time!"
- If you want to thank the recipient for taking the time to meet with you in a professional setting, consider "Thank you for taking the time to meet with me on Tuesday" or "Thank you for your time and consideration."
- If you'd like the recipient to write a letter back, "Write back soon!" or "I'm looking forward to hearing from you" are both good choices.
- If you're writing a loved one, you might want to tell them "I love you," "I'm thinking about you" or "I miss you."
- If you're writing the letter to suit a particular occasion, like a birthday or holiday, reiterate your well wishing. For example, write "Again, have a wonderful Thanksgiving!"
Decide On a Closing
- Best wishes,
- Warm wishes,
- Respectfully yours,
- Til next time,
- Write soon,
- Love always,
- Yours forever,
- Affectionately yours,
- Longing to see you,
- Patiently yours,
- Your darling,
Consider Adding a Postscript
- "PS. I bought you a souvenir! I'll give it to you when I get back."
- "PS. My aunt says 'hi.'"
- "PS. I already finished off the box of chocolates. Please send more supplies."
- "PS. Oh, I forgot to mention one thing: I'm madly in love with you."
Community Q&A
- Be aware of sensitive topics. For example, if you're writing to your grandmother who recently had heart surgery, say something affectionate but brief, such as, "I'll come visit as soon as you're back on your feet." Do not mention anything about life being short or talk about triple bypass recovery statistics; you want to make her feel better, not worse. ⧼thumbs_response⧽ Helpful 0 Not Helpful 0
- When writing a thank you letter, make sure to state your gratitude one last time before you seal it. ⧼thumbs_response⧽ Helpful 0 Not Helpful 0
- The lighter the better. The end of your letter is not the time to start philosophizing about the meaning of life or the metaphorical significance of what you had for lunch today--save the heavy stuff for your next letter. ⧼thumbs_response⧽ Helpful 0 Not Helpful 0
You Might Also Like
- ↑ https://www.indeed.com/career-advice/resumes-cover-letters/cover-letter-checklist
- ↑ https://www.indeed.com/career-advice/career-development/how-to-end-a-letter
- ↑ https://www.letters.org/letter-closings.html
- ↑ https://www.grammarly.com/blog/how-to-end-a-letter/
- ↑ https://www.grammarly.com/blog/what-does-ps-mean/
About This Article
To formally end a letter, write: Did this summary help you? Yes No
- Send fan mail to authors
Did this article help you?
Featured Articles
Trending Articles
Watch Articles
- Terms of Use
- Privacy Policy
- Do Not Sell or Share My Info
- Not Selling Info
Don’t miss out! Sign up for
wikiHow’s newsletter
5 Thank-You Letter Examples for Extending Gratitude to Your Network
Whether you’re job searching, working on your professional development, or building your career, you’ve probably been in a situation that warranted showing appreciation and gratitude. Perhaps you received a job lead and a pep talk from a former colleague. Maybe you had an informational interview with someone who has now taken you under their wing and is serving as a mentor. It might even be a family member who’s your greatest fan. Whatever the situation, one way to show gratitude is to write a thank-you note that expresses your appreciation. Here are some thank-you letter examples you can use.
Why gratitude matters
Before getting into writing the content for your thank-you letters, let’s ask the question, “why gratitude?”
What is it about being appreciative that even makes it important? Showing gratitude is a great way to clear your mind when you are feeling overwhelmed . After moving at top speed or going through routine motions for a while, slow down the pace so you can contemplate how those around you add value to your life in some way. Knowing who you are thankful for and for what reasons can really help you strike a balance.
Like a hug, expressing appreciation typically feels good to both giver and receiver. In addition to making someone else’s day, showing gratitude packs a powerful punch of other benefits. According to studies by Robert Emmons and others, gratitude’s physical, psychological, and emotional perks include:
- Stronger immune system and lower blood pressure
- More joy and pleasure, more optimism and happiness
- More forgiving and outgoing outlook, less lonely and isolated feelings
For these reasons, we suggest exploring opportunities for saying “thank you.” It doesn’t have to be reserved for after a job interview. Here are some ideas for identifying other situations worthy of a note of thanks or gratitude. The following samples are designed to help you get your inspiration flowing:
The trusty “job lead” friend
Let’s say you have a friend who’s really in-the-know about the latest job openings, and customizes what she sends you based on your interests and a strong understanding of your abilities. A thank-you note is a great way to not only show appreciation but also let them know they are really on the mark with the job leads and suggestions they give. Try a note like this:
Dear [NAME],
I just wanted to share how much the job leads you send mean to me. The attention you pay to the details of each opportunity is clear to see, because the ones you send match not only my interests but my abilities. What you do is really motivating and keeps me uplifted in my job search. To know that you consider me able to do _____________ and _____________ enhances my confidence in myself. It keeps me inspired to apply for more jobs where my ________ skills can really shine. I really appreciate that you’ve taken such an interest in my job search and am grateful for the way you’ve stepped in as my personal “career sleuth!”
Why this works: In addition to expressing your appreciation, you are affirming that what your friend has sent is helpful to you, and that if they continue sending similar leads, they are on the right track.
The informational interviewee-turned-mentor
So you got up the courage to ask someone for an informational interview , and they really took you under their wing. Maybe they went above and beyond to keep the conversation going, shared great resources, or invited you to an event that will be attended by some key hiring managers in your field...plus gave you the low-down on their typical hiring practices. What to say to show your gratitude:
Thank you for taking the time to chat with me about your career in [AREA OF EXPERTISE/ISSUE AREA] over the last few weeks. I learned so much about ______ and _______, and will be sure to check out the latest set of insights and leads you shared with me. I am so appreciative of not only the way you have taken me under your wing after our first meeting, but your generosity with your time and resources. The interest that you show in my success and development is something for which I feel very grateful.
Please know that my offer to assist with your ________ project still stands. If my skills are not the best match, I’m happy to pass along the message to my contacts in an effort to find a great volunteer!
Why this works: In addition to showing your gratitude, you are offering to assist your mentor. If your skills are not an appropriate match, showing willingness to tap into your networks is a great alternative!
The “biggest fan” family member
Many of us have a family member who has earned the title “biggest fan.” In their eyes, no challenge is so insurmountable that we can’t overcome it and our every accomplishment is worthy of celebration and praise. Here’s an example of showing gratitude via the written word:
I wanted to take a moment to thank you for all the support you’ve shown me throughout my career, particularly during my latest [PROFESSIONAL CHALLENGE OR ACHIEVEMENT].
You’ve always been someone I could call my “biggest fan.” What means the most to me is that you do more than tell me I’m “great” at what I do, or that I’m a shoe-in for an opportunity. You take it a few steps beyond and share the reasons why you think so. Sometimes it seems like you remember my achievements even better than I do myself. I always appreciate your ability to see how my talents can make a difference, and you’ve made me a believer too! After a chat with you, I always feel more confident and capable, and for that I will always be grateful.
Why this works: Keeping it warm and appreciative is a great way to strengthen familial bonds. It expresses not just appreciation but understanding of the effects your “biggest fan” has on your well-being and confidence. When they know it’s working, they are more likely to keep it up!
The “saved the day” colleague
Whether you’ve been stumbling over an appropriate response to a workplace issue or you’ve been scrounging for the most cost-effective way to get a project completed, sometimes the help of a colleague can really make the difference. When you’ve had a colleague “save the day,” try a note like this:
When you found me sitting at my desk unproductively tapping my pen against it last week, you could have just walked on by and left me to my [NAME YOUR OBSTACLE/CHALLENGE]. Instead, you pulled over a seat and went right to work with me. I can’t thank you enough for not only your teamwork and support, but for your vote of confidence. You really helped me out of my work slump. I also appreciate the way you used your insights from your department to develop a really seamless solution that provides benefits all around!
Knowing now how your team tackles ________, I’m happy to compare notes the next time you are working on ____________ so we can achieve similar success.
Why this works: Positive interactions with colleagues allow for a more supportive relationship that can help everyone thrive. While your co-worker may have stepped in without any expectation of you returning the favor, always take an opportunity to see your organization and its work from the perspective of another department- maybe even identify a way that you can provide insights for that area.
The “just lets me vent” friend
This person knows that talking it out might just be all you need. No unsolicited ideas or solutions, brainstorming sessions, or “I told you so's." This friend simply lets you vent and work out your feelings. When you want to express feelings of a different kind, try something like this:
When you stopped by yesterday, you may not have known just what you were getting into by asking me how things were going. And after letting me talk for nearly an hour about [CURRENT ISSUE IN YOUR PROFESSIONAL LIFE], I wanted to express my appreciation. The sympathetic way you just listened without going into “solution mode” was just what I needed. I really felt heard and understood- you have a rare gift for that!
Thank you not only for being there, but for giving me exactly what I needed at the time. I can now say that after thinking “out loud," I feel ready to tackle this issue head-on. Thank you!
Why this works: This note shows that in addition to being appreciative of the person’s time and attention, you are ready to take the “next step.” People are more inclined to help out in the way you need them to when they feel like it makes a true, lasting difference.
Did you enjoy this post? There's plenty more where this came from! Subscribe here for updates .
Author: Victoria Crispo
Explore Jobs on Idealist
Stakeholder Communications: Thank-you letter example
by Margot Carmichael Lester | Sep 29, 2021 | Writing/How to Write
There are tons of examples of great thank-you letters to stakeholder donors. You probably have a bunch in your tax receipts file -- I know I do. But after decades of writing recommendation letters for students seeking admission to undergraduate and graduate programs, I've never gotten an acknowledgment letter anywhere near as good as the one I received the other day from The University of South Carolina School of Law .
6 Traits of an Effective Acknowledgment Letter
Here's why it's an example you should follow when you want to say thanks for something the "donor" isn't even expecting acknowledgment for:
1. Voice: The friendly and conversational voice sets the tone, helps me relate to the writer and feels authentic. For instance: Dr. Britton's hope that I'm "settling into a satisfying routine" exhibits empathy and creates a connection unlike the standard "I hope this finds you well" (which I'm trying super hard to stop using, btw), and "personal contact with applicants was almost nonexistent" sounds like something a real person would say.
2. Ideas & Details: The call to action -- to send other candidates their way -- is clear and reasonable. Dr. Britton includes sufficient detail to help me see how recommendations like mine help her and her team, like:
- Evidence: "The 214 members of our 2021 entering class were selected from 1,746 applicants are are from 26 states..." and "...our class came to South Carolina Law from 86 undergraduate institutions..."
- Explanations: "These recommendations are always useful, but in a year in which personal contact with applicants was almost nonexistent, your perspective on candidates who could contribute to our law school community was invaluable." and "Our law school relies on individuals like you, who know our candidates well and can help us understand and fully appreciate their strengths and abilities."
3. Organization : The letter starts with gratitude and empathy, transitions into data that create context for why my recommendation was important and shows off how competitive admissions are and closes with more gratitude, and closes with a clear call to action.
4. Word choice: Another reason I love "settling into a satisfying routine" is because it acknowledges that we are still living in "challenging times" without using that over-used term. The language is clear, simple and devoid of legalese , which reinforces the friendly voice and relatability.
5. Sentence fluency: Dr. Britton uses a mix of sentence patterns and lengths to create a flow within and between paragraphs that influences the conversational tone and makes the letter an easy read.
6. Conventions & Formatting: The letter is centered on the page and the ragged right margin makes the long-ish line length easier to manage. My only quibble here is the date. I got this letter, dated September 30, on September 25.
After reading the letter, I felt really good about a school I admit wasn't on my radar until my friend decided to apply there. I learned more about it then and had a favorable impression, which was solidified by Dr. Britton's letter.
Related Content
6 traits of a great customer service email
Content Marketing: 6 traits of a facts piece
How to write a fundraising letter
Recent Posts
- Some thoughts on grammar
- #SJW2023: Resources for inclusive reporting
- A quick message for Valentine’s Day
- Be a Writer Like…
- Best of Our Blog
- Best Practice
- Blogs & Blogging
- Content & Content Operations
- E'ship
- Guest Posts
- Marketing, Advertising & Promotion
- Public Relations/PR practice
- Social Media
- Training & Workshops
- Uncategorized
- Work Samples from Margot Lester & The Word Factory Team
- Writing/How to Write
Letter Writing
- All Categories
- Tips & Articles
- 4,001 Business, Sales & Personal Letters
103 Thank-You Letter Templates
Score points with courteous, professional thank-you letters, choose a topic:, more thank-you letters, business or work, miscellaneous, how to write a thank-you letter.
Thank You: The two most important words! This article explains how to write courteous, professional or personal thank-you letters.
- If possible, address your letter to a specific person Do not address your thank-you letter just to the company or organization in general.
- Do not thank the person beforehand For example, "Thanking you in advance for your help in this matter". To do so is presumptuous and suggests you are unwilling to write a follow-up letter .
- Stick to the point
- Be sincere Most people can sense when you aren't being honest.
- Make your letter stand out Be creative. Create a headline if appropriate. Be specific and include details from the event.
- Reaffirm your gratitude or restate the compliment.
- Suggest possible future action.
- Close with either an expression of thanks or an indication of your intention to continue contact.
- Use an appropriate letter closing .
Thank-You Letter Tips:
- Write your thank-you letter as soon as possible after the interview or occasion. For a job interview, this should be within 24 hours of the interview.
- Write clearly and concisely; this is no time to be longwinded or flowery.
- Handwrite personal letters and use customized letterhead for business correspondence. Use quality paper. E-mail may also be appropriate in less formal situations, especially if the addressee expresses a preference for it or if time constraints require it.
- Proofread the letter before sending it : grammatical errors and typos are sloppy and unprofessional. You may want to wait awhile and proofread it again. Some professionals proofread by reading the letter backwards.
- Realize that often a thank-you letter is placed on a person's desk There it reminds that person of your appreciation so choosing the right words is essential.
- Should you e-mail personal thank-you notes to your boss? In a recent survey by the Emily Post Institute, 70% of managers said e-mailing thank-you notes was appropriate, especially to acknowledge a small gift or gesture.
Why writing a thank-you letter can get you a job:
Managers say thank-you letters are expected in most situations. A recent survey by CareerBuilder.com found that:
- Nearly 15 percent of hiring managers would reject a job candidate who neglected to send a thank-you letter after the interview
- 32 percent said they would still consider the thankless prospect but that their opinion of him or her would diminish
- Nearly a quarter (23 percent) of managers prefer handwritten thank-yous
- 21 percent seek a typed hard copy
- 19 percent want e-mailed thank-yous followed up with a snail-mailed letter
More Thank-You Letter Tips
- How to Write the Perfect "Thank You" Letter
Articles Related to Thank-You Letters
Recommended letter-writing resources.
How to End a Formal Letter
Updated January 14, 2023
All products and services featured are independently selected by WikiJob. When you register or purchase through links on this page, we may earn a commission.
Throughout your life, you will have many occasions that call for a formal letter .
These might include:
- Thank you letters
- Cover letters
- Letters of employment interest
- Letters of resignation
- Letters for financial gain
- Letters for other people’s needs
Even in these days of texting and emailing, the formal letter still has a place and knowing how to create one, and end it properly, will serve you well in many areas of your life and career.
A well-written letter can easily make the goal you are aiming for that much easier to reach. A good letter shows you to be articulate, professional and polite.
While the body of your letter is important, it holds all the key information you want to impart, the final paragraph is just as important. This is your last chance to leave a good impression and invite further action.
The closing is essentially a few words to sign off. Doing so correctly shows professionalism, respect and appreciation for the person reading.
Primarily, you want your reader to feel positive about the letter and you. You also want to leave them wanting to know more and, in the case of a job cover letter, wanting to meet with you to discuss things further.
The Benefits of a Strong Closing
In many ways, the closing of your letter is more important than the opening. By the end of the letter, the reader has likely forgotten your opening but will remember your closing.
Your closing is essentially your last word, and your last chance to make your point. It allows you to emphasize again your enthusiasm and interest, as well as to encourage the conversation to continue further.
The wrong conclusion can send the message that you are not interested in furthering your discussion and may work to end the professional relationship.
Things to Consider When Writing Your Ending
There are a few things to consider when ending your letter.
You want to be polite, professional, summarize your purpose and leave an opening for them to contact you.
Polite . Even if you are writing a letter you do not want to be writing, or to someone whom you dislike, it is always important to remain polite. If you are rude this time, that reputation could follow you.
Professional . Always remain professional when writing a formal letter, even if the recipient is someone you know well. If you are in a professional setting, keep the closing formal.
Summarize your purpose . By the ending, your reader may have forgotten some important points you raised early on. Give a brief summary of those points.
Leave an open ending . Ensure that your ending encourages the recipient to take further action. You want them to be open to speaking or meeting with you to discuss things further and have a way to do so.
What to Include in Your Ending?
There are several things to consider when crafting your ending:
Call to Action
The call to action is important because it lays out what you would like the next steps to be and how your reader can get things moving.
They may be unsure themselves, so inviting them to contact you or follow up will move things in the right direction.
Reiterate Your Skills and Values
Depending on the type of letter you are writing, you have likely gone into some detail about your skills in the main part of your letter.
While you do not need to go into a lot of detail in your closing, it is good to mention them again to emphasize the ones that are most important.
Show Your Appreciation
Whatever your letter is about, it is usually appropriate to acknowledge the time the reader took to read or respond to your letter and give your thanks.
Professional Sign Off
Even if your letter is directed to someone you know well, your sign off should remain professional.
'Sincerely' or 'Yours truly' are most often used.
The following are some examples of letter endings for three situations:
Formal Endings: Have Not Meet the Recipient
In this example, your reader does not know you from any other stranger sending them a letter.
It is important to remain very professional because there is no personal relationship here, only business.
Several closings can be used in this case:
- Yours faithfully
- Yours sincerely
- Yours respectfully
- Respectfully
'Yours faithfully' should only be used when you don't know the name of the recipient (for example, addressing it to 'Dear Sir/Madam'); 'Yours sincerely' is most commonly used for letters addressed by name.
For example,
Dear Mr Jones, [Body text] Thank you for taking the time to look over my resume. I believe I have the skills and experience necessary to fill the position you have open. I would love the chance to meet and discuss the position further at your convenience. I can be reached at the information below. Yours sincerely, Jessica Bones
Dear Sir/Madam [Body text] Thank you for allowing me to bring these issues to your attention. I believe they deserve prompt attention so please do not hesitate to contact me at your earliest convenience. I am open to meeting in person as well. Yours faithfully, Fiona Smithe
Formal Endings: Met the Recipient
These endings are for instances where you may have met the recipient of your letter, but you did not establish a relationship.
Keep in mind that your reader may not remember you and you may have to refresh their memory. Do not rely on them having the same memory of your meeting.
- Warm regards
- Sincerely yours
- With gratitude
- Best regards
- With appreciation
Here are some examples:
Again, it was wonderful to have met you at the career fair in July. I enjoyed our talk about the job market and what is available in our field right now. I will be graduating in two weeks and would love to get together to go over any job openings you might have or prospects at other places. I look forward to hearing from you, you can contact me on the number below. Warm regards, Hayley Coles
I thank you again for taking the time to show me the apartment. As promised, I have attached the signed lease and have enclosed a cheque for my deposit. As noted on the paperwork, I will be there to move in on [date]. I look forward to a good relationship as I continue as a tenant. With gratitude, Megan Creech
I found my experience as part of your work/study team to be unparalleled. I cannot express how much I both enjoyed the work and how much knowledge I gained from it. I would love to be considered for any groups you do in the future. I look forward to hearing from you on the email address provided. Sincerely yours, Alisha Ahuja
To find out which jobs fit your personality best, visit our partner CareerFitter and take the Career Test for FREE .
Pass the Quiz for FREE
Less Formal Endings
These endings are for correspondence that is still formal, but perhaps you have met the recipient a few times or have established a relationship.
Closings do not need to be as formal in these instances:
- All the best
- Best wishes
- Kind regards
- Many thanks
I found my internship experience to be amazingly fulfilling. I feel that I gained so much and learned so much from you over the past three months. I look forward to receiving my evaluation and I hope that you keep me in mind should you have any job openings soon. All the best, Joanna
In summary, I think I could do a lot of good at [your charity]. I have the skills and connections you need, and I am impressed with the work you do. I am so thankful that [mutual friend] put us in touch with each other. I believe this could be a beneficial working relationship. I look forward to hearing from you soon to discuss. Many thanks, Phoebe Horkam
In conclusion I would like to again express my interest in purchasing your house. Because you are selling without an agent, I can assure you that I have all my financials in order. I have a pre-approved mortgage, a solid down payment and many references both personal and business. It was great to meet with you both times to view the house and I hope that we can move forward soon with a sale. Thanks again, Montgomery Haftash
How to Format the Closing
Depending on how your letter is being sent – email or hard copy – there are a few things to note regarding the format for the closing.
Your sign off should always be followed by a comma.
For example, 'Regards,' 'Yours truly,' 'Best regards,' 'Sincerely,' and so on.
Only capitalize the first word of your closing.
If you are sending your letter as a hard copy , leave four lines after your sign off and type your name. Sign your signature by hand in the space.
If sending your letter by email , leave one space between the ending and your typed name and then add your contact information under your name.
If sending by email, you can always include a link to your online portfolio if you have one and it is appropriate to do so.
What Not to Do
There are several things you should not do when ending a formal letter.
Do not be overconfident and assume that you know the outcome, you have the job or that everything has been decided. The final decision still rests with the person to whom you are writing.
Do not be too personal . Even if the recipient is someone you know well, it is still a formal letter. A proper closing is still required and should not have an informal sign off such as 'See you' or 'Stay cool'.
No sign off . Using no sign off at all comes across as either too unprofessional or too abrupt. Either one you want to avoid.
Do not make spelling or grammar mistakes . Nothing turns off a reader like easily correctable mistakes.
Letter Closing Examples
Below are some examples of closing sentences for different types of letter:
Letters of Interest
Letters of interest are letters that are sent to apply for or enquire about a job.
Here are some example closings:
' If you need any further information, please do not hesitate to contact me. '
' I look forward to hearing from you and await your reply. '
' I am eager to discuss the position further and how I would be an asset to your team. '
Notice of Resignation
A resignation letter is to let your client or team know that you will no longer be working with them.
Example closings:
' It has been a pleasure working with you and I trust that my replacement will meet your needs fully. '
' I have enjoyed our working relationship and will remain available to answer any questions you may have during the transition. '
Formal Letter
A formal letter could be from one business to another or from a business to a bank or similar.
The closing should be formal with no personal touches:
' I hope that we can make this working relationship a profitable one, and one that is beneficial to both parties. '
' Please look over the contracts and contact us with any questions you might have. We hope this becomes a profitable partnership. '
Applying for a Loan
A letter applying for a loan is one where you hope the institution in question will loan you some money.
' As you can see, I have all my financial paperwork in order and accompanying this letter. I look forward to hearing from you soon. '
' Thank you for taking the time to look over my loan application and please feel free to contact me if you need any more information. '
A Letter to a Professor
A letter to your professor could be for a work/study group or a special project.
' I have gained so much working with your group and I hope you keep me in mind for any further projects you have on [topic]. '
' I thank you for taking the time to look over my application for your work/study program. I would welcome the chance to be a part of your group and hope you keep me in mind. '
Final Thoughts
Closing and ending a letter is a lot more important than it first appears.
While your opening introduces you, it is the ending that your reader will likely take away with them the most.
Make sure you understand the tone of your letter, your reader and what you are trying to accomplish with the letter. Remembering those things will help you craft the ideal closing.
- Access to your own specialist writer
- Unlimited revisions for 12 months
- 2-day turnaround (specialist CV 5 days)
- No templates are used on any of our CVs
Was this article helpful?
You might also be interested in these other WikiJob articles:
Or explore the Features / Useful Resources sections.
How To Write An Appreciation Or Thank You Letter (With Samples And Tips)
Writing an Appreciation Letter or Thank You Letter is one of the best ways of expressing your gratitude towards others. Whether it is your ex-boss, manager, client boss, team member, networking contact, or someone else, it is always a good gesture to write an appreciation letter to anyone who has provided assistance to you.
For exclusive insights, reliable tips and high-quality advice to discover great places to work, visit AmbitionBox Unboxed Blog .
Appreciation letter/Thank you letter format
Writing down an appreciation letter is not a difficult task. However, it is important to take care of the format. A proper format along with a right manner of expressing gratitude will impress your recipient.
Start your letter with the subject "Thank You" or related phrases. Your subject should clearly mention what your mail is regarding. Some of the examples of subject line are:
- Thank You So Much!
- Thank You for your Kind Help!
2. Salutation
Always begin the letter with proper salutation. Depending on your relationship with the person you can use a salutation that best fits the situation. If the person is close to you, you may use his first name. However, in professional scenarios, use full name to address the person. Here is an example:
- Dear Mr. Yadav or
- Dear Mrs. Ritika Sharma
3. Introduction
Begin the letter with a brief introduction. The opening paragraph should set the tone and reason for your email. Express why you are writing to them. The introduction should be between 2-3 lines. An example could be:
- I am writing this letter to send you my appreciation and thanks for (Your reason in brief).
It is the most important part of the thank you letter. Elaborate on the reason of your gratitude that you mentioned in the introduction. Also, mention how it helped you.
Mention these details in the first 4-5 lines. The concerned person must know why you are writing this letter. Always try to express your gratitude sincerely, but briefly.
5. Sign off
Before signing off, say thank you again. Use the proper closing like ' Best regards ', ' Sincerely ', etc. and end it with your signature.
Also read : How to write a formal email?
Appreciation/Thank you letter samples
It is always a good idea to read a few thank you letter samples before writing your own. Here are a few examples of appreciation/thank you letters for different scenarios. You can use them as they are or make your own with the help of these.
Appreciation/Thank you letter for job referral: Sample 1
Subject: Thank You for Referral
Dear Mr./Mrs./Ms.,
I would like to thank you for the helpful information that you provided during our phone conversation last week. Your insights into the field of {Mention field} were invaluable and have assisted me in clarifying my career goals.
As you suggested, I made an appointment with {concerned person name} at {company name} for further discussion. I appreciate this referral and I am sure that it will be very helpful.
Again, thank you for your information and time.
Best Regards Yours Sincerely, {Your Name}
Appreciation/Thank you letter to boss for promotion: Sample 2
Subject: Thank You Letter for Promotion
Dear Mr./Mrs.,
I am extremely grateful to have been promoted to {New Position}. Thank you so much for providing me with the opportunity to spearhead the new project. I am very grateful to you for showing your trust in me and offering me this opportunity. It's an honor.
Me and my team are looking forward to all the challenges and excitement that lies ahead. We will keep you updated on our progress and I am sure you will like the end results. I promise to work hard to keep the confidence and trust you showed in me.
Thank You Yours Sincerely, {Your Name}
Appreciation/Thank you Letter to manager for support: Sample 3
Subject: Thank You for your Support
I want to take a moment to thank you for your support, understanding, help, guidance, and encouragement through this difficult time regarding the {project name}. It is comforting to know that I am surrounded with such caring people. Thank you so much.
Your continuing support and encouragement are appreciated more than you recognize it. Thank You for being so understanding regarding the (issue). I am grateful to you to show your trust and confidence in me and I am sure that you will be pleased by the end results.
Thank you once again.
Yours sincerely, {Your Name}
Appreciation/Thank you letter to team member for hard work: Sample 4
Subject: Thank You!
I sincerely thank you for your dedication and commitment towards the {Project name}. It is really marvelous and your work on the same is commendable.
There are several points where your problem-solving skills, positive attitude, and creativity allow us to easily solve the serious issues that might turn into roadblockers. Thank you for your wonderful job by contributing your creative skills to the project.
My best wishes and warm regards are with you for your bright and prosperous future.
Thank you, Yours Sincerely, {Your Name}
Appreciation/Thank You Letter to Colleague: Sample 5
Subject: Thank you Letter
Dear Mr./Ms./Mrs,
I want to express my deep appreciation for the support and helping me on (day and date) on the (your project name/matter). I am very grateful to you for taking out the time for my queries from your busy schedule and helping me out on (your matter). Your opinion value to me a lot and I will surely work over it. Without your help, I doubt that I will timely and perfectly complete my task.
You truly inspired me to work hard, sincerely and dedicated. It is an honor for me to have a chance to work with you. I truly appreciate Your caliber and vast knowledge. I credit you for the successful completion of (your matter).
Thank you once again for showing me the right path and how one can be an exemplary colleague. You are a true friend and a good mentor.
Thank you Yours Sincerely, {Your Name}
Appreciation/Thank you letter tips
1. Timing matters Always try to send the appreciation letter or thank you letter without any delay. You can send the letter on the same day of receiving the help or within a few days of receiving it.
2. Sincere, brief and positive A thank you or appreciation letter should be sincere, positive, focused, and not too lengthy. Try to complete your letter in 3-4 short paragraphs.
3. Proof reading and editing Before sending the email, proofread it. Make sure your letter follows a proper format and is professional and polished.
Related Test
- a) "Sincerely, [Your Name]"
- b) "Best regards, [Your Name]"
- c) "Thank you for your time and attention to this matter."
- d) All of the above
Test: Letter Writing
Can you answer this doubt, similar class 12 doubts, which of the following is an appropriate way to end a letter to a close fri ... more end, which of the following is an appropriate way to end a letter ofcongratulati ... more ons, which of the following is an appropriate way to address a letter to a gover ... more nment official, which of the following is an appropriate way to close a notice, which of the following is an appropriate way to begin the body of a letter ... more to a government official, related class 12 content, download free edurev app.
Share your doubts
Welcome Back
Create your account now.
Forgot Password
Unattempted tests, change country.
Western Kansas News
Daily News, Sports, Weather content.
Thank you Garden City Basketball: An open letter
Photo Courtesy of Garden City High School Athletics
Garden City, KS (WesternKansasNews.com) – As I sit here writing this a few days removed from Garden City High School’s heartbreaking loss to Junction City in the Sub-State Championship I thought about writing a traditional year-end recap, but that simply wouldn’t do this team justice. This team deserved way more than just a year-end recap so instead, I want to tell a story from my point of view and really just say thanks to this team for what they have done for not only me but for this community. This will be a little bit different than you’re usual recap post but here it goes.
Dear Garden City Boys Basketball,
I won’t forget the moment I met boys’ basketball coach Jeff Williamson. While he may or may not remember I certainly do. Some of you may know of you might not know but my fiance Serenity and I moved to Garden City this past July, fresh out of college, and picked our life up to move from Indiana 16 hours away to a city neither of us has heard of. Still, we took a leap of faith and moved to Garden City in hopes of starting both of our professional careers together in a place we could grow and learn (while Serenity wasn’t as sold as I was I have her to thank for saying yes). If you know anything about Indiana high school basketball is king. Everyone packs the gym on Friday nights to see their team play, High School basketball is the big ticket. So when I took the job to be the voice of the Buffaloes, naturally the first question I asked was; how is the basketball team? What I heard back was cautious but mixed results and I learned they had a newer head coach who was now in just his second year with the team. I didn’t know what to think but was excited to finally get to town and learn more.
I won’t forget that day I stepped into Garden City Athletic Director Drew Thon’s office still trying to find my way around town and dealing with the summer heat (Which we still struggle with from time to time). In that office sat Jeff Williamson a stern man with a West Virginian accent who laid out his plan and coaching style for his program. For the first time since our move, I felt at home. Listening to coach I could tell he understood what it took to move a program and establish a culture it felt like I was back in Indiana covering some of the great coaches I’ve had the pleasure of covering. I knew right then at this season was going to be special with Jeff Williamson at the helm.
Months would pass on, and I would get the opportunity to meet so many great people and cover a fantastic season of Garden City Football, but I was still waiting for basketball. Mix that with the fact that Serenity and I were still struggling to feel at home in our new city. The truth was we just couldn’t break that shell and fully jump in. When the basketball season started everything changed.
In November we joined the team in Colorado Springs for the Coronado Tip-off Tournament where the boys went 3-0 with three impressive victories. The time away was amazing and I think that was the first weekend where we started to feel like ourselves again. This was a lovable team, one where you cared about every player on the roster and you could see how much they cared about each other. I was excited for the rest of the city to see what I had seen in Colorado.
Following that stretch, Garden City played in the Roundball taking down the field of three teams once again to move to 6-0 on the year. Now the buzz was starting to build around the program but still, questions remained what would happen when conference play started? Still, though more people would approach us before the game to talk and say hi. These are conversations that we would both grow to love and will certainly miss in the coming months.
Mix in one more win before winter break and the team was now 7-0 right before conference play began. Garden City would open up conference play with a gutty road win at Great Bend, and then another close one at Hays which was the Indian’s first loss at home since 2019. Now the pressure began to build and the team headed to Valley Center in January. The story of the tournament? If Garden City would win two games in a row they would hold the record for the best start in program history. Just two days later they easily did just that with wins over Sunrise Christan and Wichita Northwest that set up a championship game with reining 6A State Champions Wichita Heights. While that day the streak came to the end at 12 games in a close contest that saw Garden City lead as late as the 3rd quarter the rumors would be put to rest that this team wasn’t special.
There would be a few close calls the rest of the way but for the most part, the Buffaloes glided to a 19-1 record and 8-0 mark in the WAC to win the conference and have the best regular season in program history. With this momentum, more people came to games and more people wanted to see what was happening in The Garden every Tuesday and Friday night, that all culminated into last Friday. Those who came saw The Garden as full as ever before teeming with school spirit and pride.
While the end result wasn’t what the boys wanted I wanted to take the time to let them know. Thank you for delivering one of the most magical seasons I have ever gotten to be a part of because of my silly job of talking into a microphone. I had the opportunity to watch all these young men become a team that should be proud of what they did for their community. Led by that same stern coach from West Virginia that I met all the way back in July. While it might be hard to look at now you have every reason to be proud of this season.
I want to thank each senior for their contributions to the team, and community, and the time they gave me this season. I know you will all go on to do great things and it was an honor to cover you in your final season playing basketball. I also want to thank Jeff Williamson for his time in every pregame conversation, coaches show, and of course postgame, but also for helping me feel at home for the first time since moving to Garden City.
Thank you Garden City boys basketball for an incredible season and for helping two people from Northern Indiana find a home in Southwest Kansas.
All the best,
Baylen Hite | Voice of the Buffaloes
Share this:
- Share on Tumblr
More Stories
- College Sports
Taya Davis pushes Garden City past Seward in 1st Round Upset
Morning Roundup Mar. 3rd | Weeklong recap, GCHS Boys Basketball, and 5-Star pick-em
Garden City Community College Coaches show with Broncbuster Baseball | March 2nd
You may have missed.
- Professional Sports
Storm fall to Mustangs 30-12 in season-opener
- High School Sports
Longhorns end season to top seed Colby
Holcomb girls knocked out of sub-state by goodland.
Sage-Answers
Quick solution to any problem
How do you write a short story whodunit?
Table of Contents
- 1 How do you write a short story whodunit?
- 2 How do you start a mystery short story?
- 3 How do Murder Mysteries end?
- 4 Is it easy to write a letter to your teacher?
- 5 How do you write a thank you note to a teacher?
10 Tips for Writing Your Whodunit
- Choose the right setting for your crime.
- Use setting to reveal backstory.
- Know your antagonist.
- Know your victim.
- Make life hard for your main character.
- Avoid abstract terms.
- Consider your pacing to create suspense.
- Increase suspense by using dual narratives.
How do you write short mysteries?
9 Mystery Writing Tips
- Read other mysteries often. Great mystery novels are full of writing advice if you pay close attention.
- Know every detail of the crime.
- Open with intrigue.
- Construct convincing characters.
- Make a list of suspects.
- Lean into your locations.
- Let the reader play along.
- Misdirect your reader.
How do you start off a murder story?
You can open the story with the victim already dead, and unspool the details of their life throughout the story. Alternatively, you can introduce the victim in the story as a character, and then move on to the murder. When creating your victim, consider how you want them to contribute to the story.
How do you start a mystery short story?
A mystery should start with just enough information about the crime to build intrigue from the first line. This is the defining moment when a reader chooses whether or not they want to continue. If the dramatic element is missing from the beginning, the reader expects the rest of the book to be the same.
What makes a great mystery short story?
A mystery is a story that has five basic but important elements. These five components are: the characters, the setting, the plot, the problem, and the solution. The author should introduce the characters in the story with enough information that the reader can visualize each person.
How do you write a mystery short story for kids?
Teaching Mystery Writing for Kids: A Mystery Writing Workshop
- Step 1: Start with the main character.
- Step 2: Place your character in a descriptive, interesting setting.
- Step 3: Create an intriguing story with a specific puzzle to solve.
- Step 4: Build up the tension to keep the story exciting and suspenseful.
How do Murder Mysteries end?
The movie ends with Nick and Audrey continuing their vacation aboard the fabled Orient Express courtesy of Interpol.
How do you plan a murder mystery?
How To Host Your Own Murder Mystery Party
- Pick a theme. When it comes to picking a theme, think about how many guests you want to invite and what everyone’s interests are.
- Create a storyline.
- Invite your suspects.
- Grab your costumes.
- Get the food in.
- Tips for playing.
What is a whodunit in literature?
A whodunit or whodunnit (a colloquial elision of “Who [has] done it?”) is a complex, plot-driven variety of a detective story in which the puzzle regarding who committed the crime is the main focus.
Is it easy to write a letter to your teacher?
How do you write a letter of correction to a teacher?
How do you end a formal letter to a teacher?
How do you write a thank you note to a teacher?
Privacy Overview
Loading....
Thanks to you, people around the world are learning about the horrors of wildlife killing contests and are expressing their desire to end them by signing our Petition.
We are so grateful to you for helping us #CaptureCoexistence!
Please sign our letter to take a stand against wildlife killing contests!
Share, share, share.
On behalf of Project Coyote, and the undersigned photographers and videographers, we urge you to end wildlife killing contests (WKCs)—events in which contestants compete to indiscriminately kill wildlife species such as coyotes, foxes, bobcats, wolves and even prairie dogs and crows . Through the unity of thousands of wildlife photographers and videographers who photograph wildlife and wildlands, we demand a stop to this bloodsport that unethically kills beautiful wild animals, destroys ecosystems, is contrary to modern science-based management principles, and degrades the value of individual animals.
Most Americans are shocked to learn that each year tens of thousands of native species are killed in WKCs where contestants win prizes and awards for killing the most or largest of a given species. These cruel and unsporting contests take place across the country, operate unsupervised by wildlife agencies, and often occur on our public lands.
As wildlife photographers and filmmakers, wildlife and wildlands are crucially important, not just for the health of our planet, but also for the value they bring to our lives, livelihoods, local economies, and the photography industry. Wildlife photography is a non-consumptive industry that brings significant economic benefits–especially when compared to slaughtered animals at WKCs, which are most often simply discarded.
We are dedicated to ending Wildlife Killing Contests. Our coalition, with almost 60 national and state organizations and supported by the ## undersigned photographers, is growing rapidly. Eight states have banned wildlife killings contests: California, Colorado, Washington, Arizona, Massachusetts, Maryland, New Mexico, and Vermont. Local governments across the country, including those in Arizona, Pennsylvania, Nevada, New Mexico, Michigan, and Wisconsin, have condemned the events. Last April, Congress introduced the Prohibit Wildlife Killing Contests Act of 2022, which would prohibit organizing, sponsoring, conducting, or participating in WKCs on more than 500 million acres of U.S. public lands. Now is an opportune time to join this effort and put an end to these unethical and inhumane killing contests.
We urge you to stand with us as we work to protect innumerable animals from unjustifiable and unscientific slaughter.
Click here to find out more about how you can help End Wildlife Killing Contests.
#CaptureCoexistence
#STOPTHEKILL
YES! Keep me updated on the progress of this campaign.
Organization Name Org Address Line 1 Org City , Org State Org Zip
Get in touch! Org Email or Org Phone
Sorry, we're not targeting any representatives in your district. But, you can still help!
Edit this message to tell users that can't take action (because of their location) how to contribute. For example, consider adding a link to a petition or donation page that you have created, or add social sharing options so that these supporters can help get the word out on social media.
Headline Goes Here
The comment period for this document is now closed. But, you can still help!
Edit this message to tell users that can't take action because comments are closed how to contribute. For example, consider adding a link to a petition or donation page that you have created, or add social sharing options so that these supporters can help get the word out on social media.
Thank you for signing our letter!
Your signature is complete!
Please share this action with anyone else who might be interested in lending their voice.
Thank you for reading!
Please log in, or sign up for a new account and purchase a subscription to continue reading.
Please log in, or sign up for a new account to continue reading.
Thank you for reading! We hope that you continue to enjoy our free content.
- Newsletters
- Saved items
Bakersfield, CA (93308)
Rain showers this evening with mostly cloudy conditions overnight. Low near 40F. N winds at 10 to 20 mph, decreasing to 5 to 10 mph. Chance of rain 40%..
Rain showers this evening with mostly cloudy conditions overnight. Low near 40F. N winds at 10 to 20 mph, decreasing to 5 to 10 mph. Chance of rain 40%.
Updated: March 5, 2023 @ 4:46 pm
- Full Forecast
Letters to the Editor
Letter to the editor: end the religious free ride.
- By HENRY BARRON
- Mar 5, 2023
- Copy article link
I'd like to thank David Keranen for instilling hope in humanity. He spells out a real threat to our society as we know it, mentioning the fact that Christians are organizing politically and donating church dollars on issues before us. In Kansas last August, the Catholic diocese donated $750,000 for the ballot issue on abortion.
They lost at the polls, surprise, surprise, this is in Kansas mind you.
Maybe the more important issues should be on the ballot, hmm. If our Supreme Court is out of touch with the 21st century, should we the people have the right to overrule them? Lastly I believe it's time to stop the religious free ride. It's embarrassing when we allow "men of god" to prey on the fears and ignorance of their parishioners. I see a lot of money going into coffers but where are the alms for the poor?
Time to tax them!
— Henry Barron, Bakersfield
- Christianity
Recommended for you
IMAGES
VIDEO
COMMENTS
When you end your thank you letter, use any of these ideas below. 1. Thanks for everything Repeating your "thank you" is always a good idea. This reminds them of the purpose of your thank you note, and it's also a thoughtful gesture. It's casual enough to work for just about any situation. 2. Love always
If you want them to feel calm and supported, you might end your letter with something like this: Example: "Thank you for taking time to read my note—I know it is a lot of information, so please don't hesitate to reach out if you have any questions at all about the new process." Related: How To Write a Professional Email in 6 Steps
The following options will cover a variety of circumstances and are good ways to close a thank-you letter: Best Best regards Gratefully Gratefully yours Kind thanks Many thanks Sincerely Sincerely yours Thanks for all you do Thanks for everything Thank you Thank you for your assistance in this matter Thank you for your concern
With the core of the message drafted, it's time to end the thank-you note. You can do this with a simple, straightforward "thank you" or a more detailed sign off. Examples: Thank you...
Keep the focus of your thank you letter or card on your recipient. You're celebrating the impact they've made on your life, so don't spend time talking about yourself. Keeping your message can help maintain proper focus. Don't let too much time elapse between your recipient's favor and your thank you card.
Thank you for your time, Warm regards, Warm wishes, Warmly, With appreciation, With deepest sympathy, With gratitude, With sincere thanks, With sympathy, Your help is greatly appreciated, Yours cordially, Yours faithfully, Yours sincerely, Yours truly, Letter Closings To Avoid
Although there are many formal thank you letter closings, some are more common than others. These include: Respectfully Sincerely Kind regards Best regards With gratitude With thanks and appreciation Thank you If someone is close to you, you'll want to use an informal closing instead of a formal one. These are discussed below.
Your thank-you doesn't need to be formal. In fact, it should be sincere and personable. The goal is to thank the interviewer for his time and reiterate your interest in the position. We covered it in detail in our article How to Write a Thank-You Email After an Interview, According to Experts. Template Dear [Interviewer's Name],
When a simple "thanks" doesn't cover it, remember to use this closing if you want to thank someone for something. Otherwise, it may be a strange way to close an email. 12. Thank you for everything you do, Are you writing a formal letter to someone who has done a lot to help you in your business life?
If you email your thank-you note, you need a subject line that easily conveys your message. A short and straightforward subject line like " Thank you for your time " can work for most post-interview thank-you notes. If you plan to write a more informal message, try something like " Great to meet you today. "
How to End a Thank You Letter Thank you for your time; Thank you for your recommendation; Gratefully yours; Your help is greatly appreciated; With sincere thanks; With thanks and appreciation; Sincerely yours; Cordially yours; Respectfully yours; With deepest sympathy; With gratitude; Yours faithfully Closers That You Should Avoid
A short and sweet sample thank you email you could send after an interview. This one's concise and to the point, perfect if you're looking for a quick follow up after a phone or early-round interview and want to use the template more or less to a T. Thank you so much for chatting with me today.
Once you write something down it's hard to take it back. Review the body of your letter with this in mind before moving to the ending. 2. Write a final paragraph. Write an ending in keeping with the tone of the rest of the letter.
The sympathetic way you just listened without going into "solution mode" was just what I needed. I really felt heard and understood- you have a rare gift for that! Thank you not only for being there, but for giving me exactly what I needed at the time. I can now say that after thinking "out loud," I feel ready to tackle this issue head-on.
Here's why it's an example you should follow when you want to say thanks for something the "donor" isn't even expecting acknowledgment for: 1. Voice: The friendly and conversational voice sets the tone, helps me relate to the writer and feels authentic. For instance: Dr. Britton's hope that I'm "settling into a satisfying routine" exhibits ...
Thank you for your attention and consideration of my requests. I look forward to discussing these matters with you in person. While you may not always get everything you ask for in a contract renewal, your negotiation should carry more weight when it's carefully thought out and explained in detail. References. Resources.
Make your letter stand out. Be creative. Create a headline if appropriate. Be specific and include details from the event. End the letter on a positive note. Closing depends on the type of thank-you letter. For example, you may: Reaffirm your gratitude or restate the compliment. Suggest possible future action.
Depending on how your letter is being sent - email or hard copy - there are a few things to note regarding the format for the closing. Your sign off should always be followed by a comma. For example, 'Regards,' 'Yours truly,' 'Best regards,' 'Sincerely,' and so on. Only capitalize the first word of your closing.
Begin the letter with a brief introduction. The opening paragraph should set the tone and reason for your email. Express why you are writing to them. The introduction should be between 2-3 lines. An example could be: I am writing this letter to send you my appreciation and thanks for (Your reason in brief). 4.
Here you can find the meaning of Which of the following is an appropriate way to end a letter to a government official?a)"Sincerely, [Your Name]"b)"Best regards, [Your Name]"c)"Thank you for your time and attention to this matter."d)All of the aboveCorrect answer is option 'C'.
Thank you Garden City Basketball: An open letter. Garden City, KS (WesternKansasNews.com) - As I sit here writing this a few days removed from Garden City High School's heartbreaking loss to Junction City in the Sub-State Championship I thought about writing a traditional year-end recap, but that simply wouldn't do this team justice. This ...
Once you've written everything you have to say, end your letter with a polite closing, like "Sincerely" or "Best." Finish your letter by signing your name underneath the closing. ... scroll down! How do you write a thank you note to a teacher? Write 1 to 3 sentences that sum up what you've said. Remind your teacher that you are ...
Sign-on letter for wildlife photographers to take a stand against contests that promote the mass killing of coyotes, wolves, bobcats, foxes, prairie dogs, and other species for sport and prizes. Petition to End Wildlife Killing Contests
Letter to the editor: End the religious free ride. I'd like to thank David Keranen for instilling hope in humanity. He spells out a real threat to our society as we know it, mentioning the fact ...
Thank you for signing up! Did you know with a Digital Subscription to Belfast News Letter, you can get unlimited access to the website including our premium content, as well as benefiting from ...