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How to Write a Cover Letter
Advice for tackling one of the toughest parts of the job-hunting process.
Perhaps the most challenging part of the job application process is writing an effective cover letter. And yes, you should send one. Even if only one in two cover letters gets read, that’s still a 50% chance that including one could help you. Before you start writing, find out more about the company and the specific job you want. Next, catch the attention of the hiring manager or recruiter with a strong opening line. If you have a personal connection with the company or someone who works there, mention it in the first sentence or two, and try to address your letter to someone directly. Hiring managers are looking for people who can help them solve problems, so show that you know what the company does and some of the challenges it faces. Then explain how your experience has equipped you to meet those needs. If the online application doesn’t allow you to submit a cover letter, use the format you’re given to demonstrate your ability to do the job and your enthusiasm for the role.
No one likes job hunting. Scouring through online job listings, spiffing up your résumé , prepping for grueling interviews — none of it is fun. For many, the most challenging part of the process is writing an effective cover letter. There’s so much conflicting advice out there, it’s hard to know where to start. Do you even need one, especially if you’re applying through an online system?
What the Experts Say
The answer is almost always yes. Sure, there will be times when you’re submitting an application online and you may not be able to include one, but whenever possible, send one, says Jodi Glickman, a communications expert and author of Great on the Job . “It’s your best chance of getting the attention of the HR person or hiring manager and an important opportunity to distinguish yourself from everyone else.” And in a tight job market, setting yourself apart is critical, says John Lees, a UK-based career strategist and author of Knockout CV . Still, as anyone who’s ever written a cover letter knows, it’s not easy to do well. Here are some tips to help.
Do your research first.
Before you start writing, find out more about the company and the specific job you want. Of course, you should carefully read the job description, but also peruse the company’s website, its executives’ Twitter feeds, and employee profiles on LinkedIn. This research will help you customize your cover letter, since you shouldn’t send a generic one. It’ll also help you decide on the right tone. “Think about the culture of the organization you’re applying to,” advises Glickman. “If it’s a creative agency, like a design shop, you might take more risks, but if it’s a more conservative organization, like a bank, you may hold back.”
If at all possible, reach out to the hiring manager or someone else you know at the company before writing your cover letter, advises Lees. You can send an email or a LinkedIn message “asking a smart question about the job.” That way you can start your letter by referencing the interaction. You might say, “Thanks for the helpful conversation last week” or “I recently spoke to so-and-so at your company.” Of course, it’s not always possible to contact someone — or you may not get a response. That’s OK. It’s still worth a try.
Focus it on the future.
While your résumé is meant to be a look back at your experience and where you’ve been, the cover letter should focus on the future and what you want to do, says Glickman. “It can be helpful to think of it as the bridge between the past and the future that explains what you hope to do next and why.” Because of the pandemic there is less of an expectation that you’ll be applying for a job that you’ve done before. “There are millions of people who are making career changes — voluntarily or involuntarily — and need to pivot and rethink how their skill set relates to a different role or industry,” says Glickman. You can use your cover letter to explain the shift you’re making, perhaps from hospitality to marketing, for example. Think of it as an opportunity to sell your transferrable skills .
Open strong.
“People typically write themselves into the letter with ‘I’m applying for X job that I saw in Y place.’ That’s a waste,” says Lees. Instead, lead with a strong opening sentence . “Start with the punch line — why this job is exciting to you and what you bring to the table,” says Glickman. For example, you might write, “I’m an environmental fundraising professional with more than 15 years of experience looking for an opportunity to apply my skills in new ways, and I’d love to bring my expertise and enthusiasm to your growing development team.” Then you can include a sentence or two about your background and your relevant experience, but don’t rehash your résumé.
Read more about
How to Write a Resume That Stands Out
Chances are the hiring manager or recruiter is reading a stack of these, so you want to catch their attention. But don’t try to be funny. “Humor can often fall flat or sound self-regarding,” says Lees. Stay away from common platitudes, too. “Say something direct and dynamic, such as ‘Let me draw your attention to two reasons why I’d be a great addition to your team.'”
If you have a personal connection with the company or someone who works there, also mention it in the first sentence or two. And always address your letter to someone directly. “With social media, it’s often possible to find the name of a hiring manager,” says Glickman.
Emphasize your personal value.
Hiring managers are looking for people who can help them solve problems. Drawing on the research you did earlier, show that you know what the company does and some of the challenges it faces. These don’t need to be specific but you might mention how the industry has been affected by the pandemic. For example, you might write, “A lot of health care companies are overwhelmed with the need to provide high-quality care while protecting the health and safety of their staff.” Then talk about how your experience has equipped you to meet those needs; perhaps explain how you solved a similar problem in the past or share a relevant accomplishment. You want to provide evidence of the things that set you apart.
Lees points out that there are two skills that are relevant to almost any job right now: adaptability and the ability to learn quickly. If you have brief examples that demonstrate these skills, include those. For example, if you supported your team in the shift to remote work, describe how you did that and what capabilities you drew on.
Convey enthusiasm.
“When you don’t get hired, it’s usually not because of a lack of skills,” says Glickman. “It’s because people didn’t believe your story, that you wanted the job, or that you knew what you were getting into.” Hiring managers are going to go with the candidate who has made it seem like this is their dream job. So make it clear why you want the position . “Enthusiasm conveys personality,” Lees adds. He suggests writing something like “I’d love to work for your company. Who wouldn’t? You’re the industry leader, setting standards that others only follow.” Don’t bother applying if you’re not excited about some aspect of the company or role.
Watch the tone.
At the same time, don’t go overboard with the flattery or say anything you don’t mean. Authenticity is crucial. “Even if you’ve been out of work for months, and would take any job at this point, you want to avoid sounding desperate ,” says Lees. You don’t want your tone to undermine your message, so be professional and mature. A good rule of thumb is to put yourself in the shoes of the hiring manager and think about “the kind of language that the hiring manager would use with one of the company’s customers.” Of course, it can be hard to discern your own tone in writing, so you may need to ask someone to review a draft (which is always a good idea anyway — see advice below). Lees says that he often cuts outs “anything that sounds like desperation” when he’s reviewing letters for clients.
Keep it short.
Much of the advice out there says to keep it under a page. But both Glickman and Lees say even shorter is better. “Most cover letters I see are too long,” says Lees. “It should be brief enough that someone can read it at a glance.” You do have to cover a lot of ground — but you should do it succinctly. This is where asking a friend, former colleague, or mentor to review your letter can be helpful. Ask them to read through it and point out places where you can cut.
Get feedback.
In fact, it’s a great idea to share your cover letter with a few people, says Lees. Rather than sending it off and asking, “What do you think?” be specific about the kind of feedback you want. In particular, request two things. First, ask your friend if it’s clear what your main point is. What’s the story you’re telling? Are they able to summarize it? Second, ask them what’s wrong with the letter. “Other people are more attuned to desperation, overselling, over-modesty, and underselling,” says Lees, and they should be able to point out places where the tone is off.
When you can’t submit a cover letter.
Many companies now use online application systems that don’t allow for a cover letter. You may be able to figure out how to include one in the same document as your résumé, but that’s not a guarantee, especially because some systems only allow for data to be entered into specific boxes. In these cases, use the format you’re given to demonstrate your ability to do the job and your enthusiasm for the role. If possible, you may try to find someone to whom you can send a brief follow-up email highlighting a few key points about your application.
Principles to Remember
- Have a strong opening statement that makes clear why you want the job and what you bring to the table.
- Be succinct — a hiring manager should be able to read your letter at a glance.
- Share an accomplishment that shows you can address the challenges the employer is facing.
- Try to be funny — too often it falls flat.
- Send a generic cover letter — customize each one for the specific job.
- Go overboard with flattery — be professional and mature.
Advice in Practice
Case study #1: demonstrate an understanding of what the company needs..
Michele Sommers, the vice president of HR for the Boys & Girls Village, a nonprofit in Connecticut, recently posted a job for a recruiting and training specialist. “I was looking for someone with a strong recruiting background who could do everything from sourcing candidates to onboarding new hires,” she says. She also wanted the person to hit the ground running. “We’re a small team and I can’t afford to train someone,” she says.
More than 100 candidates applied for the job. The organization’s online application system doesn’t allow for cover letter attachments, but one of the applicants, Heidi (not her real name), sent a follow-up email after submitting her résumé. “And it’s a good thing she did, because she would’ve been weeded out otherwise,” Michele says.
Heidi’s résumé made her look like a “job hopper” — very short stints at each previous employer. Michele assumed she was a poor performer who kept getting fired. She was also the only candidate who didn’t have a four-year college degree.
But Heidi’s email caught Michele’s eye. First off, it was professional. Heidi stated clearly that she was writing to double-check that her application had been received. She went on to explain how she had gotten Michele’s name and information (through her husband’s boss, who was on the board) and her personal connection to Boys & Girls Village (her father-in-law had done some work with the organization).
Further Reading
Stand Out in Your Interview
What really stood out to Michele, though, was Heidi’s understanding of the group and the challenges it was facing. She’d done her research and “listed some things she would do or already had done that would help us address those needs,” says Michele.
“The personality and passion she conveyed in the cover letter came through during her phone screening,” Michele says. Heidi ended up being more than qualified for the job. “I wanted this role to be bigger from the get-go, but I didn’t think that was possible. When I met her, I knew we could expand it.” Three weeks later Michele offered Heidi the job and she accepted.
Case Study #2: Catch their attention.
Over the past four years, Emily Sernaker applied for multiple positions at the International Rescue Committee (IRC). She never gave up. With each application, she sent a personalized cover letter. “I wanted my cover letter to highlight my qualifications, creative thinking, and genuine respect for the organization,” she says.
Sarah Vania, the organization’s regional HR director, says that Emily’s letters caught her attention, especially because they included several video links that showed the results of Emily’s advocacy and fundraising work at other organizations. Emily explains, “I had prior experience advocating for former child soldiers, human trafficking survivors, vulnerable women, and displaced persons. It’s one thing to make statements in a cover letter, like ‘I can make a pitch, I am a creative person, I am thoughtful,’ but showing these qualities seemed like a better way of convincing the recruiter that the statements were true.”
This is what Emily wrote to Sarah about the video:
Here is a short video about my story with activism. The nonprofit organization Invisible Children made it for a youth conference I spoke at this year. It is about four minutes. As you’ll see from the video, I’ve had a lot of success as a student fundraiser, raising over $200,000 for Invisible Children. I’ve since gone on to work as a consultant for Wellspring International and have recently concluded my studies as a Rotary International Ambassadorial Scholar.
In each of the cover letters, Emily also made clear how much she wanted to work for IRC. “To convey enthusiasm is a vulnerable thing to do and can come off as naivete, but, when it came down to it, my enthusiasm for the organization was genuine and expressing it felt right,” she says.
This is how Emily conveyed her interest in working for IRC:
You should also know that I have a sincere appreciation of the IRC. I have enjoyed learning about your programs and have personally visited your New York headquarters, the San Diego New Roots farm, the We Can Be Heroes exhibit, and the Half the Sky exhibit in Los Angeles. The IRC is my top choice and I believe I would be a valuable addition to your fundraising team.
Emily learned throughout the process that the organization had hundreds of applicants for each position and it was extremely competitive. “I appreciated that I wouldn’t be the best for every opening but also remained firm that I did have a significant contribution to make,” she says. Eventually, Emily’s persistence paid off. She was hired as a temporary external relations coordinator, and four months later she moved into a permanent role.
Editor’s note: The author updated this article, which was originally written in 2014, to reflect the latest advice from the experts and the reality of job-seeking during the pandemic.
- Amy Gallo is a contributing editor at Harvard Business Review, cohost of the Women at Work podcast , and the author of two books: Getting Along: How to Work with Anyone (Even Difficult People) and the HBR Guide to Dealing with Conflict . She writes and speaks about workplace dynamics. Watch her TEDx talk on conflict and follow her on LinkedIn . amyegallo
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Resume & Cover Letter
How to write a cover letter in 2022 (6 tips and 3 templates).
Posted by Dominique Fluker
Content Marketing Manager, Editorial
Last Updated June 9, 2022
Guide Overview
A guide to writing a cover letter that impresses your reader.
The cover letter is a tool to help introduce yourself in a memorable, personal way during a job application. A well-crafted cover letter goes over information on your resume and expands this information for the reader, taking them on a guided journey of some of your greatest career and life achievements . Its purpose is to elaborate on the information contained in your resume while infusing your personality. Unlike a resume, a cover letter lets you introduce yourself to the hiring manager, provide context for your achievements and qualifications, and explain your motivation for joining the company. So how do you pique the interest of your future employer and hiring manager all while highlighting your truest self?
When starting to write any cover letter, it is always best to plan the content of your letter based on the requirements of the job you’re applying for.
We’re here to help you! This guide will cover:
- The essential elements of a successful cover letter
- How to write a unique cover letter,
- What to include in a cover letter
- What not to include and how you should submit your cover letter
What is a Cover Letter?
Your resume is intended to lay out the facts, but your cover letter is meant to convey more personality. The cover letter is your first introduction to the person who may hire you, and its goal should be to make you as memorable as possible , in a good way.
That means writing a unique cover letter for every job you apply to. No templates. No pre-written nonsense. The format of your cover letter should also match the company and the industry you’re applying to.
There is no “official format” for your cover letter or the information you include in it, but your cover letter should be visually organized , and orderly in its presentation of information.
Successful cover letters go something like this:
- Memorable introduction
- Specific, organized examples of relevant work done and problems solved
- Concise conclusion with a call to action
The rest is up to you. As we’ll go over in the next section, “What to Include in Your Cover Letter,” successful cover letters prove that you are qualified for the job by telling stories that demonstrate your skills and experience .
What to Include in Your Cover Letter?
You shouldn’t try to fit your whole career and life into the space of a cover letter.
Your cover letter should be a carefully curated selection of stories f rom your career that gives the reader a clear idea of who you are and how you can add value to their company.
The Society for Human Resources surveyed organizations on resumes , cover letters , and interviews and found the top three things that must be included in a cover letter are:
- How a candidate’s work experience meets job requirements.
- How a candidate’s skills meet job requirements.
- Why a candidate wants to work at the organization.
Your cover letter needs to provide this information and leave the reader convinced that you are the right person for the job .
To accomplish this, you should be using the requirements of the job to dictate the content of your cover letter and following these best practices.
Show how you can solve specific problems
Saying you’re a ‘problem-solver’ is about as helpful as explaining your preference for chocolate croissants over regular croissants. Don’t tell them about your amazing problem-solving skills . Explain the details of a particular problem you were key in solving and how exactly you employed your skills to solve it. Better yet, if you know the company has a particular problem you could help solve, outline how you can help solve it.
Pick an appropriate voice and tone
You should write like yourself, but you should also pick the appropriate voice and tone for the company you’re applying to.
Researching the company will help dictate the tone you want to use, which may differ greatly, depending on where you apply. For example, the tone of your letter for a legal consulting firm will likely differ from a tech startup .
Tell your story
Telling stories from your career is a great way to demonstrate your skills and give hiring managers some insight into your personality and work style .
When looking for the right stories to tell, always look to the requirements for the position in the job description .
It is also helpful to research the company further online to get a sense for the company’s culture. Before drafting your cover letter, compare your skills with the requirements for the position.
It can be helpful to use Venn diagrams to brainstorm and find what competencies you want to highlight and what specific experiences you want to share. After you create this diagram and identify what falls into both circles, overlapping subjects will direct and inspire the content of your cover letter.
Let’s say you’re applying for a marketing director position. Among other aspects in the description, the job requires several years of marketing experience, a deep knowledge of lead generation, and strong communication skills . Describe how, in your previous role as a marketing manager, you ran several campaigns for your clients and exceeded their expectations of lead generation (with specific numbers, if possible), and how you also trained and mentored new associates on how to manage their own accounts, which improved client retention rates.
Your anecdote is accomplishing a lot at once—it’s demonstrating one of your top hard skills, lead nurturing, and showcasing how you can collaborate with trainees, communicate effectively , and educate new employees on processes and client relations. You’re proving that you can meet the communication standards and marketing knowledge they’re seeking.
Honesty is the only policy
Dishonesty on your cover letter isn’t in your best interest.
Implying or stating that you have a skill that you don’t actually have will come back to bite you upon being asked to use that skill in the interview or on the job.
Don’t sound like everyone else
“Hi, I’m ___. I’m a detail-oriented, multi-tasking, natural-born leader and I am perfect for your company.”
Hiring managers are going to read the same basic cover letter repeatedly, and you don’t want to be the last template email the hiring manager discounts before lunch. Adding a little word variation helps you stand out against other applicants .
Instead of describing yourself as creative, try imaginative. You’re inventive, not innovative. You’re not determined, you’re tenacious. These word variations at least show that you can think beyond what the average applicant is willing to do.
End with a call to action
End your letter with a reason for them to contact you . But don’t add remarks like, “I’ll call to schedule an interview.” This doesn’t make you a go-getter, it crosses a boundary.
Instead, let the call to action be polite and open ended, suggesting that you are excited to offer more information and that you’re looking forward to talking with them.
Proof your cover letter
Always proofread your cover letter for errors and have friends and family read through the cover letter.
How to Make Your Cover Letter Unique?
When thinking about how to make your cover letter unique , keep the following statements in mind:
- You should make your cover letter unique and show the reader who you are as an individual.
- You should include experience and skills that relate directly to the job posting.
These might sound like opposing statements, but they’re equally important for writing a successful cover letter.
Your cover letter needs to be highly related to the job you’re applying to, but the way that you prove your qualifications should show who you are as an individual.
Tell a compelling story
Everyone loves a good story, and recruiters and hiring managers are no exception. Telling compelling stories from your career will make your cover letter unique and memorable for whoever reads it.
Just be sure that the stories you choose demonstrate proficiency with the skills, tools and concepts that are required by the job you’re applying for.
What makes this company your go-to choice? Why is this company special to you? Perhaps you’re attracted to the workplace culture , or perhaps you’ve always admired the business philosophy that the company lives by.
Address the recruiter or hiring manager by name
Now it’s fine to just use “Dear Sir/Madam” or “To Whom It May Concern” when addressing the recruiter. In fact, I can tell you from experience that most people use precisely these words. However, I can also tell you that most people don’t get the job. If you want to make a strong impression, take time to research who you’re addressing .
You may have to make a few phone calls or try several searches before you find the right name, but, the harder they are to find, the less likely other applicants are to do it and the more impressed they will be with you.
Give your cover letter a unique visual format
A unique visual format for your cover letter can help you stand out from other candidates in a positive way. Just be sure that the unique format you use is appropriate for the company you’re applying to and their industry.
Here’s a good example of an eye-catching cover letter format :
What to Leave Off a Cover Letter?
Recruiters and hiring managers read thousands of cover letters and resumes, so make sure that you avoid these cover letter errors :
Avoid overused phrases
The average cover letter is going to be extremely generic and contain overused expressions such as “Thank you for taking the time to look at my resume” or “I believe that my set of skills make me a great fit for the job.” While none of these lines hurt your chance of getting the job, they certainly don’t help either.
Career coach Angela Copeland says, “stay away from phrases that are known to annoy hiring managers, such as ‘heavy lifting’ or ‘think outside the box’ or ‘game-changer.’”
Here are some more phrases that make recruiters and hiring managers groan :
- “To Whom It May Concern”
- “I’m not sure if you know”
- “Please feel free”
- “Significant”
- “Self-Starter,” “Detail-Oriented,” and “Forward-Thinker”
- “Really, truly, deeply”
Recruiters and hiring managers go through hundreds of cover letters and get tired of these clichés . They’re waiting for something new and refreshing to come along and it’s in your best interest to do so.
Never include irrelevant information
Never include irrelevant information in your cover letter. Irrelevant information can confuse or bore the reader, causing them to miss important points in your cover letter.
How to Submit a Cover Letter?
The longer you “sit on” a cover letter to edit and re-write it , the longer you prolong the opportunity for someone else to get the attention of the hiring manager you want to impress.
You should submit your cover letter as soon as you are certain that:
- Your cover letter, resume and portfolio work are free from errors.
- Your cover letter is written in a way that balances professionalism with personality.
- Your cover letter catches the reader’s interest from the first sentence and maintains it throughout.
- Your cover letter uses the requirements for the job and information on the company as a guide for its content.
- Your cover letter tells stories that are filled with examples that satisfy job requirements and make you stand out positively as an individual and a potential employee.
Submitting your cover letter
Always follow the submission instructions laid out in the job description when submitting your cover letter.
If you are submitting the letter though a website with fillable fields, be sure that no formatting or content errors have occurred.
Be Very Specific
Do not send a generic cover letter. Repeat: DO NOT send a generic cover letter. They can be spotted a mile away and are as fun to read as they are to write. Try your very best to find a name you can address your letter to. A name is one of the most effective ways to make the letter feel more personal.
Visually Match Your Resumé
The heading of your letter should correlate with your resumé, the font should be the same and the paper (if you’re printing it) should also be the same. Along with your resume, your cover letter is part of a pair, and this pair should be visually consistent.
Consider Using a Template
This is an especially good idea if you’re already using a template for your resume. In fact, if your resume is templated, your cover letter absolutely should be too. A template is a great way to get some structure going. It can help make a big, blank, white page a little less intimidating.
Learn More!
If you have any more questions about how to write a successful cover letter, here are some related articles we’ve written on crafting cover letters that make you stand out from other applicants.
- Get Noticed: Write A Cover Letter That Makes You Stand Out
- How To Write An Entry Level Cover Letter
- 9 Attention-Grabbing Cover Letter Examples
- 4 Cover Letter Blunders and How To Fix Them
- How To Write a Cover Letter & Resume That’ll Guarantee a Job Offer
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How to Write a Cover Letter in 2023 | Beginner's Guide
After weeks of heavy job search, you’re almost there!
You’ve perfected your resume.
You’ve short-listed the coolest jobs you want to apply for.
You’ve even had a friend train you for every single interview question out there.
But then, before you can send your application and call it a day, you remember that the job ad requires a cover letter.
Now you’re stuck wondering how to write a cover letter ...
Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think.
In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.
- What’s a cover letter & why it’s important for your job search
- How to write a convincing cover letter that gets you the job (step-by-step!)
- How to perfect your cover letter with the Novoresume free checklist
- What excellent cover letter examples look like
So, let’s get started with the basics!
What is a Cover Letter? (and Why It’s Important)
A cover letter is a one-page document that you submit as part of your job application (alongside your CV or Resume).
Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .
A good cover letter can spark the HR manager’s interest and get them to read your resume.
A bad cover letter, on the other hand, might mean that your application is going directly to the paper shredder. So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.
How does a good cover letter look, you might ask. Well, here’s an example:
Keep in mind, though, that a cover letter is a supplement to your resume, not a replacement. Meaning, you don’t just repeat whatever is mentioned in your resume.
If you’re writing a cover letter for the first time, writing all this might seem pretty tough. After all, you’re probably not a professional writer.
The thing is, though, you don’t need to be creative, or even any good at writing. All you have to do is follow a tried-and-tested format:
- Header - Input contact information
- Greeting the hiring manager
- Opening paragraph - Grab the reader’s attention with 2-3 of your top achievements
- Second paragraph - Explain why you’re the perfect candidate for the job
- Third paragraph - Explain why you’re a good match for the company
- Formal closing
Or, here’s what this looks like in practice:
How to Write the Perfect Cover Letter (And Get Hired!)
Now that we’ve got the basics out of the way, we’re going to guide you through the process of writing a cover letter step by step.
Step #1 - Pick the Right Cover Letter Template
A good cover letter is all about leaving the right first impression.
So, what’s a better way to leave a good impression than a well-formatted, visual template?
You can simply pick one of our hand-picked cover letter templates , and you’ll be all set in a jiffy!
As a bonus, our AI will even give you suggestions on how to improve your cover letter on the go.
Step #2 - Start the Cover Letter with a Header
As with a resume, it’s important to start your cover letter with a Contact Information section:
Here, you want to include all essential information, including:
- Phone Number
- Name of the hiring manager / their professional title
- Name of the company you’re applying to
In certain cases, you might also consider adding:
- Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
- Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your blog.
And here’s what you shouldn’t mention in your header:
- Your Full Address
- Unprofessional Email - Make sure your email is presentable. It’s pretty hard for a hiring manager to take you seriously if your email address is “[email protected]” Whenever applying for jobs, stick to the “[first name] + [last name] @ email provider.com” format.
Step #3 - Greet the Hiring Manager
Once you’ve properly listed your contact information, you need to start writing the cover letter contents.
The first thing to do here is to address the cover letter to the hiring manager .
That’s right, the hiring manager! Not the overly popular “Dear Sir or Madam.” You want to show your future boss that you did your research and are really passionate about working with their team.
No one wants to hire a job seeker who just spams 20+ companies and hopes to get hired in any of them.
So, how do you find out who’s the hiring manager? There are several ways to do this.
The simplest option is to look up the head of the relevant department on LinkedIn. Let’s say you’re applying for the position of a Communication Specialist at Novoresume. The hiring manager is probably Head of Communications or Chief Communications Office.
So, you do a quick lookup on LinkedIn:
And voila! You have your hiring manager.
Or let’s say you’re applying for the position of a server. In that case, you’d be looking for the “restaurant manager.”
If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.
Here are several other greetings you could use:
- Dear [Department] Hiring Manager
- Dear Hiring Manager
- To whom it may concern
- Dear [Department] Team
Step #4 - Write an Attention-Grabbing Introduction
First impressions matter, especially when it comes to your job search.
Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.
So, it’s essential to catch their attention from the very first paragraph .
The #1 problem we see with most cover letter opening paragraphs is that they’re usually extremely generic. Most of them look something like this..
- Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.
See the issue here? This opening paragraph doesn’t say pretty much anything except the fact that you’ve worked the job before.
Do you know who else has similar work experience? All the other applicants you’re competing with.
Instead, you want to start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position.
So now, let’s make our previous example shine:
My name’s Michael and I’d like to help XYZ Inc. hit and exceed their sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as excellence in sales, makes me the right candidate for the job.
See the difference between the two examples? If you were the hiring manager, which sales manager would you hire, Jonathan or Michael?
Now that we’ve covered the introduction, let’s talk about the body of your cover letter. This part is split into two paragraphs: the first is for explaining why you’re the perfect person for the job, and the latter is for proving that you’re a good fit for the company.
So, let’s get started...
Step #5 - Explain why you’re the perfect person for the job
This is where you show off your professional skills and convince the HR manager that you’re a better fit for the job than all the other applicants.
But first things first - before you even write anything, you need to learn what the most important requirements for the role are. So, open up the job ad and identify which of the responsibilities are the most critical.
For the sake of the example, let’s say you’re applying for the position of a Facebook Advertiser. You scan the job ad and see that the top requirements are:
- Experience managing a Facebook ad budget of $10,000+ / month
- Some skills in advertising on other platforms (Google Search + Twitter)
- Excellent copywriting skills
Now, in this section, you need to discuss how you fulfill these requirements. So, here’s how that would look for our example:
In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+ . As the sole digital marketer at the company, I managed the ad creation & management process end-to-end. Meaning, I created the ad copy , images, picked the targeting, ran optimization trials, and so on.
Other than Facebook advertising, I’ve also delved into other online PPC channels, including:
- Google Search
Are you a student applying for your first internship? You probably don’t have a lot of work experience to show off in this section. Learn how to write an internship cover letter here.
Step #6 - Explain why you’re a good fit for the company
Once you’ve written the last paragraph, you might be thinking - I’m a shoo-in for the job! What else do I need to write? I’ll just wrap up the cover letter and hit that sweet SEND button.
Well, no. You’re not quite there yet.
The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.
After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary .
Meaning, you also need to convince the HR manager that you’re really passionate about working with them.
How do you do this? Well, as a start, you want to do some research about the company. You want to know things like:
- What’s the company’s business model?
- What’s the company product or service? Have you used it?
- What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?
So, get to Googling. Chances are, you’ll find all the information you need either on the company website or somewhere around the web.
Then, you need to figure out what you like about the company and turn that into text.
Let’s say, for example, you’re passionate about their product and you like the culture of innovation / independent work in the organization.
You’d write something like:
I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features such as Made-Up-Feature #1 and Made-Up-Feature #2 were real game changers for the device.
I really admire how Company XYZ thrives for excellence for all its product lines, creating market-leading tech. As someone that thrives in a self-driven environment, I truly believe that I and Company XYZ will be a great match.
What you don’t want to do here is be super generic for the sake of having something to write. Most job seekers tend to mess this one up. Let’s take a look at a very common example we tend to see (way too often):
I’d love to work for Company XYZ because of its culture of innovation. I believe that since I’m super creative, I’d be a good fit for the company. The company values of integrity and transparency really vibe with me.
See what’s wrong here? The example doesn’t really say anything about the company. “Culture of Innovation” is something most companies claim to have.
The same goes for “values of integrity and transparency” - the writer just googled what the values for the organization are, and said that they like them.
Any hiring manager that reads this will see through the fluff.
So, make sure to do a lot of research and come up with good reasons why you're applying.
Step #7 - Wrap up with a call to action
Finally, it’s time to finish up your cover letter and write the conclusion.
In the final paragraph, you want to:
- Wrap up any points you couldn't in the previous paragraphs. Do you have anything left to say? Any other information that could help the hiring manager make their decision? Mention it here.
- Thank the hiring manager for their time. It never hurts to be courteous, as long as you don’t come off as too needy.
- Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. You should ask the hiring manager to take some sort of action.
And now, let’s turn this into a practical example:
So to wrap it all up, thanks for looking into my application. I hope I can help Company X make the most out of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your facebook marketing goals.
Step #8 - Use the right formal closing
Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.
Feel free to use one of the most popular conclusions to a cover letter:
- Best Regards,
- Kind Regards,
And we’re finally done! Before sending off the cover letter, make sure to proofread it with software like Grammarly, or maybe even get a friend to review it for you.
Does your cover letter heading include all essential information?
- Professional email
- Relevant Social Media Profiles
Do you address the right person? I.e. hiring manager in the company / your future direct supervisor
Does your introductory paragraph grab the reader's attention?
- Did you mention 2-3 of your top achievements?
- Did you use numbers and facts to back up your experience?
Do you successfully convey that you’re the right pro for the job?
- Did you identify the core requirements?
- Did you successfully convey how your experiences help you fit the requirements perfectly?
Do you convince the hiring manager that you’re passionate about the company you’re applying to?
- Did you identify the top 3 things that you like about the company?
- Did you avoid generic reasons for explaining your interest in the company?
Did you finalize the conclusion with a call to action?
Did you use the right formal closure for the cover letter?
5+ Cover Letter Examples
Need some inspiration? Read on to learn about some of the best cover letter examples we’ve seen (for different fields).
College Student Cover Letter Example
Middle Management Cover Letter Example
Career Change Cover Letter Example
Management Cover Letter Example
Senior Executive Cover Letter Example
Want to discover more examples AND learn what makes them stand out? Check out our guide to cover letter examples .
Next Steps in Your Job Search - Creating a Killer Resume
Your cover letter is only as good as your resume. If either one is weak, your entire application is for naught.
After all, a cover letter is just an introduction. Imagine going through all this effort to leave an amazing first impression, but flopping at the end because of a mediocre resume.
...But don’t you worry, we’ve got you covered on that end, too.
If you want to learn more about Resumes & CVs, we have a dedicated FREE guide for that. Check out our complete guide on how to make a resume , as well as how to write a CV - our experts will teach you everything you need to know in order to land your dream job.
Or, if you’re already an expert, just pick one of our resume templates and get started.
Key Takeaways
Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:
- A cover letter is a 250 - 400 word document that convinces the hiring manager of your competence
- A cover letter goes in your job application alongside your resume
- Your introduction to the cover letter should grab the hiring manager’s attention and keep it all the way until the conclusion
- There are 2 main topics you need to include in your cover letter: why you’re the perfect candidate for the job & why you’re passionate about working in the company you’re applying to
- Most of the content of your cover letter should be factual , without any fluff or generalizations
At Novorésumé, we’re committed to helping you get the job you deserve, every step of the way! Follow our blog to stay up to date with the industry-leading advice. Or, check out some of our top guides…
- How to Write a Motivational Letter
- How to Write a Resume with No Work Experience
- Most Common Interview Questions and Answers
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Microsoft 365 Life Hacks > Writing > How to write a great cover letter for a job
How to write a great cover letter for a job
Job hunting can be tough—especially when it comes to your cover letter. Writing a unique, eye-catching cover letter for a job application is one of the toughest parts of the entire process.
To help you land your dream job, we’ve created this quick guide to writing a stand-out cover letter. Let’s dive in.
What is a cover letter?
Before you can write an outstanding cover letter for a job application, you’ve got to understand what it is.
Your resume lays down the facts about your professional history. Your cover letter puts all of that information in context. A good cover letter will contain:
- An explanation for why you are applying for a role
- A description of how your past work history makes you an outstanding candidate
- A hint of your soft skills and ability to adapt to a new work culture
Cover letter contents vary depending on your industry, work history, and the open job. There is no clear formula for writing one, though there are certain tips you can follow. Because there is no “right” way to craft a cover letter, templates will not be much help. While you can use a template to format your cover letter, you’ll want to write the bulk of it yourself.
The more unique and creative your cover letter is, the more likely a recruiter will contact you for an interview.
Polish your grammar with Microsoft Editor
Test your writing with Editor's free grammar checker.
Why is having a good cover letter important?
Cover letters are optional for some applications. In the current tight job market, employers try to make it easier for people to apply for their positions. However, that doesn’t mean that you shouldn’t write one.
Over half of senior managers say that cover letters are worthwhile. If other applicants don’t include a cover letter for a job and you do, you have already set yourself apart from the pack. If your cover letter is well-written, your initial impression gets more of a boost. Even if a cover letter isn’t requested, it’s a good move to include one anyway. Be sure to go the extra mile.
For jobs that do require cover letters, a well-written cover letter can easily prove your professionalism to recruiters.
Ten tips for writing a stand-out cover letter for a job
Cover letters are important, but how do you write one that recruiters and hiring managers won’t stop talking about? Here are ten top tips for crafting a cover letter for a job:
- Address your recruiter or hiring manager by name. Using your recipient’s name quickly makes your cover letter stand out. Addressing your recipient by name shows them that you’re willing to put that extra work in.
- Link your history to the job description. Carefully review the job description before you write your cover letter. Pick out a few leading job requirements, and connect your work history examples to those requirements.
- Show, don’t tell. Don’t just tell your audience about your achievements. Show them. Give examples, and try to include results where you can. Add in numbers where you can, too. Quantified results will stand out.
- Create a story. In your cover letter, demonstrate how your past work history has raised you to your present level. Then, explain how you will be able to succeed at the specific role you’re applying for. Think of it as a story with a strong narrative arc.
- Use an appropriate, approachable tone. Formal cover letters can seem off-putting in this day and age. Write in a casual yet professional tone. If your industry skews conservative or otherwise, keep that in mind.
- Insert your personality. Hiring teams want to know if you’ll be a flexible co-worker. Try to make your cover letter reflect your personality—especially if you’re naturally energetic, positive, or kind.
- Be honest. Don’t stretch the truth in your cover letter. In fact, this is the place to address any potential issues, like an employment gap or botched project. Honesty can be impressive, showing hiring managers how you would resolve a mistake or problem in your new role.
- Leave out what you can. Mainly, you don’t want to overwhelm your readers with information. They can ask follow-up questions during the interview. Leave out any history that isn’t necessary or relevant.
- End with a call of action. Don’t tell the letter recipient that you’d like for him or her to reach out immediately. That’s overstepping boundaries. But you should feel free to let them know that you’re excited to talk with them soon.
- Coordinate your letter with your resume. Finally, you can coordinate your cover letter with your resume. Ensure both documents use similar language. You can even ensure the design matches for that extra touch with cover letter and resume templates .
Overview: what your cover letter is really about
At the end of the day, the best way to write a good cover letter for a job is to be yourself and show how much you want the job. Ultimately, recruiters and hiring managers are looking for enthusiastic team members who are willing to work hard for good results.
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10 Best Cover Letter Generator Tools to Help With Your Job Hunt
By Julia Jenkins
February 28, 2023
When you buy something through one of the links on our site, we may earn an affiliate commission.
Are you ready to make a career move but don't know where to start? Are you crafting your job hunt, writing resumes and wondering how to best focus your energy into getting a foot in the door? Don’t worry: You are not alone! Many fantastic professionals just like you want their next career step to be successful and meaningful.
A cover letter generator is a powerful and efficient tool that can take away all the stress of writing an effective job application - it could just be the secret weapon for launching your dream career.
In this article, we look at the best cover letter generators so you can easily create professional-looking documents in no time! Find out how the best cover letter generators can help jumpstart your next career move.
Resume Genius
My perfect resume, cover letter now, steps to writing an effective cover letter, is it okay to use a cover letter generator, how long should my cover letter be, what is the ideal format for a cover letter, which file format is best to use for my cover letter, are cover letters still necessary, do i need a separate cover letter for every job application, which online tool offers the best cover letter generator.
Our first recommendation for help writing your cover letter is the big hitter in the AI writer space - Jasper.
Customize your document according to your job requirements using the personal bio template . Jasper's powerful AI-driven content creation engine quickly generates a customized cover letter highlighting your qualifications and work experience in the best possible light.
Play with different tones of voice to capture the company's style, and let Jasper's AI-driven software suggest synonyms, phrases and sentences to customize your cover letter further. Jasper can provide helpful tips on writing an effective cover letter to ensure your document stands out from the competition.
With Jasper's user-friendly AI-backed content creation system, it's now a breeze for anyone to generate an expert cover letter in no time! Get started now with Jasper to create a professional document that catches the attention of recruiters.
Try Jasper today for free!
Check out our full Jasper AI review here.
Rytr's cover letter maker is an AI-powered tool designed to help users craft professional and engaging cover letters quickly and easily.
It provides pre-written content tailored specifically to the job role and skills needed and natural language processing technology to tailor it further.
With its intuitive user interface and free forever pricing, Rytr makes creating great cover letters easy and accessible.
For a full run through of all its capabilities, check out our Rytr review .
Zety's cover letter generator is the ideal tool for job seekers to create professional and persuasive cover letters.
It offers a user-friendly interface with numerous features and cover letter template options matching various industries and professions.
There's a real-time checker with improvement suggestions and easy downloading options. These features make Zety perfect for any job seeker who needs a great cover letter quickly!
Resume.io provides users the tools to write an effective cover letter, including HR-approved professional cover letter template examples and customizable features tailored to specific industries.
It offers a comprehensive guide on ensuring users present themselves in the best possible light, giving them the highest chances of landing their dream job.
With resume.io, users can ensure they have the highest chances of landing the job of their dreams.
Resume Genius' tool is an easy to use professional template that provides users with a step-by-step guide for creating a strong and engaging cover letter.
It also offers cover letter example specimens created by professionals in different industries, all reviewed by experienced career experts.
This ensures users have access to high quality content when crafting their own unique cover letter.
Resume Lab's cover letter creator is ideal for job seekers to quickly and easily create a professional cover letter.
It includes all necessary forms, sections, and even helpful tips and advice on how to write a great cover letter.
The powerful spellchecker helps identify typos or grammar mistakes that could otherwise cost potential job opportunities.
LiveCareer’s cover letter builder is a helpful tool that provides job seekers with customizable templates, tips on how to write a successful cover letter, and advice on what to include. It also features resume building tools for an all-in-one resource.
With its user-friendly design, this generator makes it easy to create a powerful cover letter to showcase your experience and qualifications.
JobHero's cover letter maker is an easy-to-use tool for creating a professional, high-impact cover letter that stands out from the competition.
It provides customizable design options and keyword optimization to tailor your letter to the job you're applying for, and it will help you to meet deadlines.
With this helpful resource, you can quickly create a standout cover letter highlighting your work experience and increasing your chances of getting hired.
MyPerfectResume's cover letter generator offers step-by-step guidance and ATS-friendly cover letter templates to help create an eye-catching, professional document.
It also provides customizable design tools, a savings option, and optimization for ATS systems to maximize chances of getting an interview.
MyPerfectResume can help you create a compelling and effective cover letter with its easy-to-use features.
Cover Letter Now's cover letter builder provides a convenient and efficient way to create personalized, professional-looking cover letters.
Their templates are easy to modify, and their formatting tools make it simple to produce a mistake-free document.
Pre-written examples and tips help highlight relevant skills and experiences for employers so they can recognize quickly how you will contribute to their team.
No matter which tool you choose to create your cover letter, the most important thing is to ensure that it reflects who you are and shows the hiring manager what you can bring to the table.
Here’s a quick guide for crafting a well written cover letter:
- Research thoroughly about the job/company
- Customize your document according to the job description
- Highlight your unique skill set and experience
- Use a professional, polite tone of voice throughout
- Avoid clichés or generic phrases
- Make sure to proofread and edit any typos or errors before sending it
The best cover letter maker tools can help you easily create an effective document. With the right combination of research, customization and creative thinking, you can craft a great cover letter that will land you your dream job!
Here are some important answers to common questions about cover letter generators.
Yes, it is perfectly alright to use a cover letter generator. Using a cover letter builder can help you create an effective, professional-looking document in no time at all!
Your cover letter should be no longer than one page and should clearly convey your interest in the job and provide a highlight of your relevant skills and experience.
The ideal format for a cover letter includes the following:
- Your contact information at the top
- Followed by a brief introduction of yourself and briefly outlining the reasons why you would be an asset to the organization
- Then, include details regarding your qualifications relevant to the position you’re applying for
- Finally, end with a strong conclusion, such as expressing your appreciation for their time and a call to action
The ideal file format for your cover letter is a PDF (Portable Document Format). This ensures that your document will remain readable and consistent across all devices.
Yes, cover letters are still an important part of the job application process. A personalized cover letter allows you to provide more context and detail than a resume, which can help your application stand out from the crowd and help you get that all important job interview.
To ensure your cover letter stands out to a recruiter, ensure it is tailored to the specific job and company you are applying to and is free of typos or grammatical errors. Also, include industry-specific language and showcase your professional experience clearly and concisely to a potential employer.
In conclusion, a good cover letter is a vital component of any job application; an effective one can make all the difference.
If you're looking for a great job to make you rich , a professional cover letter generator can be the secret weapon to help you create a strong document that reflects your skills, qualifications, and accomplishments.
Writing an impressive cover letter can be daunting, but with the help of online letter templates and the AI tools mentioned in this article, you can craft the perfect cover letter that will give you the edge you need to land your dream job.
Good luck with your job search!
Julia Jenkins is an “information junkie”, who loves nothing more than helping blog owners create and manage content as the founder of Bloggbuddy.
When she’s not working on her next big project, you’ll find Julia looking for new ways to learn and grow with her nose buried in a book or exploring the great outdoors with her family and their two dogs.
Want to learn step-by-step how I built my Niche Site Empire up to a full-time income?
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Simply input some information about yourself and Jasper will flesh out a high-quality, easily readable cover letter that will wow potential employers!
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Free Cover Letter Generator: Build a Cover Letter Online
Writing a cover letter has never been so easy.
With the Zety cover letter builder, writing a cover letter is no longer the long, frustrating, confusing process you’re used to. Write a job-winning cover letter in minutes and land your dream job!
Four simple steps to create a great cover letter:
Pick a template.
Fill in the blanks.
Personalize the design.
Click download.
Make a cover letter. See how it might look:
Don’t be so hard on yourself. The job application process can be intense. And it’s no surprise you find it difficult to create a cover letter worthy of an interview. That’s why Zety cover letter generator came to life—to take all that stress away and help you get your dream job. Start by browsing cover letter templates , and when you make your pick, let the wizard guide you through the writing process. The best thing? With our cover letter maker, you don’t have to worry about second-guessing every word. You only drag and drop the ready-made content developed by hiring professionals.
As seen in:
Read what people say about our cover letter creator:
Get your 14-day trial.
Don’t want to commit just yet? Take us for a test drive for 14 days and explore how the resume and cover letter builder work together to create the best application for a job.
What’s in it for you? Here’s what you get with our free cover letter generator:
1. Cover letter templates perfect for all kinds of jobs
You’ll get a chance to pick the layout from a wide selection of cover letter templates free to customize whichever way you want. Go for what stands out instead of saying yes to the mediocre.
2. Suggestions based on your years of experience and working style
If that isn’t personalisation, we don’t know what is. Our cover letter creator comes with specific questions about your experience and working style to ensure the end result sounds just like you.
3. Matching resume builder
Every recruiter wants consistency from their candidates, and that’s exactly what you’re going to give them. Write a resume with our resume builder first, and then create a matching cover letter—all in one place. Learn more about our resume builder now .
4. Pre-written paragraphs for every section
If you’re out of ideas because you’re tailoring your sixth cover letter, we’ve come to save you. Our cover letter maker lets you simply drag and drop entire paragraphs onto your cover letter—it’s that easy!
5. Cover letter file in PDF, Word, or even JPEG
One employer wants a cover letter in PDF, but another requires a Word file? Don’t worry. Our cover letter creator allows you to download the same cover letter in various formats with no fear the layout will crash. You get what you see.
6. Use-your-resume feature
Do you have your resume prepared? That’s great! You can use it to generate a cover letter that’s ready to send. All you need to do is to upload your resume to the builder, and we’ll import the necessary information to create the letter. Take advantage of this feature and save even more time.
If you don’t know how to build your own resume from scratch, don’t worry—the website walks you through the process step by step and tells you what information you need to input for each section… Zety is the best online [cover letter] builder overall.
The [Zety] cover letter maker is pretty powerful and offers a great degree of control without being overwhelming.
“You’re hired!”
Imagine that after so much effort, you’re the one who got the interview invitation. How does that make you feel? With Zety, it can all come true.
Use the Zety cover letter generator and seal the deal.
I utilized Zety’s builder app to the fullest, applying everything I learned, and even added some unique touches the resume software offered. Now, instead of stressing over what keyword or language to use on my resume, I can focus on which job offer to accept.
I went from fired to hired in less than 3 weeks. I was let go from my old job due to downsizing. With Zety, I was able to build custom resumes tailored to the jobs I was applying to quickly and easily. My last day was 3/9/18 and I had several offers by 3/25/18. Accepted an excellent job on 3/27/18. I can't thank you guys enough. You really helped save my family from some serious hardship.
Zety is what will make you stand out. In less than a month and a half, I got contacted by six employers and went in for three interviews. They’ve all commented on how my résumé caught their eye, and how “visually pleasant" it is. The cover letter tool has been a tremendous help as well. It has made my life so much easier!
Zety saved my resume and my career. I was applying for jobs with my own made resume and kept failing... until I came to Zety. I enhanced my resume and was amazed how professional the resume builder and the tips are. Guess what? I started to receive phone calls and emails for interviews. I have a job offer in the spring!
…and what will your future be?
Frequently Asked Questions about Zety Cover Letter Maker
What is a cover letter builder and should i use one.
A cover letter builder is an online app or piece of software that helps you generate a cover letter online with interactive forms and templates. The cover letter creator provides the right kind of information employers want to see, giving you expert tips and suggestions while you’re building your document.
Since a cover letter maker typically generates the whole letter for you, and takes care of the layout automatically , using one will save you precious time and allow you to make a different cover letter for every job application quickly and stress-free . And, before you run off thinking you don’t need a cover letter after all, know that cover letters are still necessary in 2023 .
What is the best cover letter builder online?
Zety is the best online cover letter generator. Our cover letter app is filled with features that will make the process of writing a cover letter fast and painless—features that you won’t find on other apps of this kind. You can generate cover letters for as many applications as you need. Here’s everything our software offers:
- Feature-rich cover letter builder.
- 18 professional cover letter templates , with dozens of varied color schemes and fonts.
- Resume Builder & CV Maker (with templates matching your cover letter).
- The option to duplicate your cover letters to make small adjustments and apply to many job offers at once.
- Built-in content for your cover letter and suggestions tailored to your job title and industry.
- Real-time cover letter checker with improvement tips.
- Multiple formats to download your cover letter as: PDF, Word, TXT, JPEG, and SVG.
- Printing documents directly from the app.
- Ability to save an unlimited number of documents in the cloud.
- 14-day trial without feature restrictions.
What is the best cover letter format in 2023?
The best cover letter format in 2023 is one that follows a specific structure and flow, while being easy to read and visually appealing. Here’s how to format your cover letter:
- Keep a clean header , in the top-left corner of the page.
- Make your name visible by increasing the font size.
- Ensure your contact details stand out.
- Set sufficient margins on all sides : one inch is a good rule of thumb.
- Left-align all the content , don’t use justification.
- Use line spacing of 1 or 1.15.
- Put double spaces between paragraphs.
- Sign with your full name.
- Make sure your cover letter is only one-page long.
- Always download and send your cover letter in PDF.
Adjust the spacing so that you only need one page ( the ideal cover letter length ), and that it doesn’t look too busy. Chances are, hiring managers won’t even bother reading a cover letter that’s badly formatted and uninviting. Read our guide on how to format a cover letter for all our tips.
What should a good cover letter include in 2023?
A cover letter for a resume should contain details about your experience and abilities, as well as all the reasons why you want to work for a specific employer. You can read our guide on what to include in a cover letter for more information, but here’s a list of the main cover letter parts :
- Cover letter header : name, professional title, phone number, email, social media links, date, recipient’s details, and company’s name.
- Proper cover letter greetings . Read more on how to address a cover letter to do it right.
- A good cover letter introduction that hooks the reader.
- A second paragraph explaining why you’re the perfect candidate. It serves as your offer to the employer and highlights your achievements.
- A third paragraph proving that you’re eager to join the company. It shows your motivation.
- A great cover letter closing paragraph that must read as a call to action for your reader.
- The sign-off line, with a repetition of your contact details to encourage your reader to pick up the phone and invite you for an interview.
- A post-scriptum (P.S.), if you want to add something impressive about your career or make the recruiter even more curious about what you can offer.
Do I need a different cover letter for every job application?
Yes, you should send a unique cover letter for each job application , along with a tailored resume. Every company is different, and they all look for different things in candidates. For example, some may prefer hard skills , so you should focus on describing yours in your cover letter, but some may favor, soft skills . Your cover letter should also touch on company values or other unique factors that caused you to apply, and you can’t do that without writing a separate cover letter for each company. Besides, since you should tailor your resume , that means you must adjust your cover letter too, as the tasks and skills you describe will be different. That is why you need to learn how to write a cover letter , or an entry-level cover letter if you’re a fresher.
Sounds tedious? Relax! Write a general cover letter , duplicate it in our app, and let it generate new cover letters for you, based on the job titles you input. Not a fan of the first draft? Drag and drop other pre-written paragraphs to tailor your cover letter quickly and easily
Can the cover letter builder help with my resume, too?
When you create a cover letter in our builder, you will also be given the option to build a resume. Our 18 professional resume templates match our cover letter templates, so you can make and send a set of documents, complementing each other both in looks and content. All the features in our cover letter builder are also available in our resume builder. That includes pre-written content tailored to your profile and job title, as well as a resume check feature that will score your document and tell you how to improve it. Check our list of the best resume builders available online to see how our software performs compared to other apps of this kind.
How should my cover letter complement my resume?
The point of a cover letter is to provide more details about what’s in your resume (here’s how to write a resume , if you haven’t done it yet, or want to make sure you’ve done it right), as well as show the recruiter how motivated you are to join their team . A cover letter should therefore be written based on the jobs, tasks, achievements, and skills that are on your resume.
Carefully read the job offer and make sure your resume experience and resume skills are tailored to what’s important for the company.With those in mind, in your cover letter, describe what you’ve done in the past and what you can do for the new employer with as many details as possible. A great way for your cover letter to complement your resume is also mentioning your values and the way you work , as a resume is mostly factual and focused on skills and achievements. Make sure you read all of our cover letter tips to ace the recruitment process.
Can I have my cover letter reviewed when I’ve finished building it?
One of the most useful features of our cover letter generator is the cover letter check function . Once you’ve written and formatted your cover letter online, the app will score it and give recommendations on how to improve it to meet recruiters’ standards. The Zety Cover Letter Builder will also provide an overall review and grade for your application letter , so you can predict how well it will perform in your job hunt against other candidates. To score your cover letter, our software compares your document with thousands of other cover letters made for the same job title. With the Zety Cover Letter app, you’ll no longer be sending applications blindly, unsure of whether they’re actually any good. If you follow all the creator’s tips, you’ll only ever send top-notch cover letters and resumes.
Are there any good cover letter examples that I can look at?
Our cover letter builder will generate an application letter for you, and will provide you with pre-written content, tailored suggestions, and career-expert tips. You won’t have to spend much time tailoring it for it to match your resume and the job offer. However, it is still essential to understand what recruiters are looking for in applications for specific job titles. And this largely depends on the jobs, experience levels, and industries they hire for. To help you, we have created hundreds of free cover letter examples for any job application . There’s a guide for everyone, no matter your experience level and industry. We also have 500+ free resume examples for you, so you can make sure your resume is far above average, too.
Can I download my cover letter in Word?
In our cover letter creator, you can download your cover letter in PDF, Word (Docx), TXT, JPEG and even SVG. You can download your generated cover letter in Word if you think you might need to update it in the future, but we strongly recommend you to tailor your documents inside our app. The cover letter layout will be automatically adjusted, each version will be reviewed, and you can store as many as you need in your account, online. If you download your cover letter in Word to send it right away, bear in mind that it’s highly advisable to always send a cover letter in PDF. This file format will ensure your cover letter looks and reads the same on every possible device and software. With Word, you’re risking that some recruiters will be unable to even open your application. If you’re still set on a Word cover letter, here are our favorite Word cover letter templates to download and fill in .
Is Zety safe and legit?
Yes, Zety is a legit business , and you can learn more about it on the About Zety page. The website, resume and cover letter applications are safe thanks to a secure SSL https encrypted connection. Your personal data is processed according to stringent policies you can learn more about in the terms of use , privacy policy , and cookie policy . Want to know what users say about our services? Read our customers’ reviews on our Trustpilot page !
Is Zety’s cover letter builder free?
You can use Zety Cover Letter Builder for free to generate cover letters, resumes, and CVs. The app follows the “try before you buy” credo—you pay once you’re satisfied with the results. Downloading a printable cover letter as a PDF or MS Word .doc file from Zety costs just 2.99 USD for a two-week trial. Pricing may vary depending on the plan and subscription.
Try Zety's professional resume builder now
Nurses' Advice on How to Write a Nursing Cover Letter
Keith Carlson
Contributing Writer
Learn about our editorial process .
Published March 3, 2023
Reviewed by
Shrilekha Deshaies MSN
Contributing Reviewer
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Are you ready to earn your online nursing degree?
A nursing cover letter is still crucial in the job application process. It’s often the first impression a potential employer will have of you. A cover letter is a chance to tell your story and call attention to aspects of your resume you want a reviewer to notice.
It’s also a chance to explain to an employer why you want to work for them, what you know about them, and why you’re an ideal candidate. A strong cover letter can tip the balance in your favor, helping you stand out from the competition and land an interview.
In the following guide, we walk you through writing a strong nursing cover letter, mistakes to avoid, and real-world tips that will keep you focused. Check out our downloadable nursing cover letter template and a sample letter to get started. Once you master the process, you’ll be writing winning cover letters in no time.
4 Steps to Write Your Nursing Cover Letter
Writing a cover letter can feel overwhelming for many nurses, especially because it’s difficult to know what to say, how much to reiterate what’s on your resume , and what information to include or not. A cover letter is an opportunity to explain aspects of your professional or personal history that a resume can’t always get across. Your passion and interests come through, along with your ability to communicate clearly. Review the following steps to write a stand-out cover letter. Feel free to use our sample letter and downloadable template. The cover letter is a significant part of convincing employers that they absolutely need to meet you!
Create a Header with Your Contact Information
Introduce yourself and note the position you’re applying for in the opening paragraph, highlight your skills and the reasons you want to work for this employer, write a closing paragraph and restate your interest, 7 mistakes to avoid in your nursing cover letter.
- Submitting Spelling and Grammar Errors: Nursing requires excellent documentation and attention to detail. Grammatical errors are unprofessional, and they can paint a picture of someone who doesn’t value attention to detail. Many resume reviewers will likely pass on a candidate whose resume and/or cover letter contain errors.
- Copying Your Resume: Your nursing cover letter can highlight aspects of your resume , but it shouldn’t be a verbatim copy. Find creative ways to underscore your key characteristics, skills, or experiences without repetition.
- Using Incorrect or Inconsistent Format: It’s best practice for your cover letter and resume to match in terms of design, font, and format. This creates a branded, visually cohesive application package.
- Forgetting to Tie Your Qualifications to the Position: Your cover letter should be targeted and specific, addressing the position you’re applying for and its qualifications, skills, and responsibilities. If you don't tie your qualifications to the job in question, that makes a weak case for you getting an interview.
- Failing to Address the Letter to a Specific Person or Department: Many postings fail to provide the name of an individual or a department to address in your letter. If they provide this information, use it. If they don’t, you can use the generic “Hiring Manager” or “Hiring Committee”.
- Starting Every Paragraph with “I”: Be creative in finding different ways to begin each paragraph (see our sample letter for examples). If two paragraphs begin with “I”, that’s OK, but no more than that.
Tips from Nurses on Writing Your Nursing Cover Letter
Research potential employers, explain relevant skills that meet the position's qualifications, include your soft skills, highlight your best qualities, demonstrate your passion, showcase your ability and willingness to learn, check for errors, frequently asked questions about nursing cover letters, what should a nurse cover letter include.
A nurse cover letter should include a header with your name, credentials, and contact information, plus the receiver's contact information. The body of the letter should specifically address the position you’re applying for, and how you can fulfill the characteristics, credentials, skills, knowledge, and expertise required.
What should a nurse cover letter not include?
Your cover letter does not need to include phrases like, “My references are available upon request”; “Please do not hesitate to contact me with any questions or concerns”; or “I can be contacted via email at _____________or via phone at _____________.” These are all givens, and if your contact information is in your header, there’s no need to say it again.
What's the difference between a new grad nurse cover letter and an experienced nurse cover letter?
A new grad nurse cover letter can't demonstrate the level of skill, expertise, and knowledge as a seasoned nurse. New grads haven’t accumulated years of nursing experience, but they have their academic and clinical performance, enthusiasm, passion, and related healthcare experience to share, whether paid or volunteer. When employers advertise new grad positions, they understand that new grad resumes and letters can't reflect the resumes of experienced nurses.
Are nursing cover letters necessary?
In these days of online applications, a cover letter may be optional, meaning that applicants can upload a cover letter if they choose to. For some applications, a cover letter will be required. Consider this: if a cover letter is optional, why not go the extra mile and write a strong one? If your resume and experience are comparable to another candidate’s, your cover letter could give you the edge. After all, a resume can’t by nature express much personality, but a cover letter can. So, make a strong impression with a well-crafted letter, whether it’s required or not.
Nursing Cover Letter Template
Name and Credentials
Town, State | Phone | Email
Personalized LinkedIn profile URL (optional)
Dept and/or contact person Facility or organization Street Town, State, Zip
Dear ________________:
Paragraph 1: Begin by stating the position for which you are applying. Say something about the organization to demonstrate that you’ve done your homework and understand what they’re all about, and that this letter is not at all “cookie-cutter” in nature.
Paragraph 2: Share select highlights of your career, expertise, experience, skills, or personal characteristics that are directly applicable to this position and/or this employer. You can emphasize something from your resume that you want them to make note of, as long as you don’t use exactly the same language as your resume, which is redundant.
Paragraph 3: This is a good place to highlight some of your “soft skills” (e.g., communication, emotional intelligence, relational intelligence, patient education, compassion, empathy, etc).
Paragraph 4: Here you can call attention to your computer skills, EMR experience, etc., as well as any other tech skills worth mentioning.
Closing paragraph: Tie the letter together, reiterate your interest, and express your enthusiastic desire to have the opportunity to meet to discuss your experience and the position further.
Sincerely, Your name and credentials
Sample Nursing Cover Letter
Miguel Schwartzkoffnian, BSN, RN
Annabelle, HA | 000-000-1000 | [email protected]
LinkedIn.com/in/MichaelSchwartzfoffianbsnrn
April 3, 2023
Department of Nursing Recruitment University of Tabula Rasa Medical Center 301 Rasa Drive Glen Tabularea, MOO 22222
Dear Nursing Recruitment Department:
As a caring and dedicated summa cum laude graduate of Adelphi University’s BSN program, please accept my enthusiastic interest in the Registered Nurse - Respiratory/Intermediate Care position posted on your website. I am both personally and professionally aligned with the values that are a very clear aspect of your organization’s mission. From your “Power of Caring” funding of your expanded Outpatient Care Center to your “Next Generation” initiative, I can clearly see the forward-thinking philosophy underlying UTRMC and its reputation as an innovative facility and community member.
During my education, I thrived in clinical practice where I received positive preceptor feedback following each rotation. I am highly coachable, and as you can see from my resume, I bring more than six years’ related healthcare experience as both an EMT and CNA. I am already well-versed in code blue response, Foley catheter insertion and care, venipuncture, ECG interpretation, and non-complex wound care. Comfortable in new settings, I am not afraid to ask questions to enhance my learning and improve the quality of care I deliver to patients and their families. I thrive in multidisciplinary environments, and I use my highly-developed communication skills and emotional and relational intelligence to foster a sense of camaraderie and collaboration among my colleagues, and nurse-patient relationships built on trust.
As a digital native and quick learner, I am highly competent using the Epic and Cerner EMRs and Microsoft Office Suite, and I have full confidence in my natural curiosity and powers of critical thinking in relation to learning new technologies and digital interfaces.
I have a great deal to contribute as a member of the UTRMC community of clinicians. I look forward to discussing the intersection of my skills and experience with the needs of your inspiring organization that embraces its role beyond the actual facility and into the surrounding community it serves.
Sincerely, Miguel Schwartzkoffnian, BSN, RN
Page last reviewed on February 24, 2023
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How and Why to Write a Great Cover Letter
A cover letter is a one-page business letter that you submit when applying to a job, along with your resume. As a piece of persuasive writing, your cover letter will aim to convey to the employer why you’re a great candidate for the role.
Cover letters … the 3-minute version
What is the purpose of a cover letter?
With your cover letter, you’ll aim to:
- Highlight your qualifications: You’ll show how your skills and experience relate to the employer’s needs for a specific position.
- Showcase your motivation: You’ll demonstrate your enthusiasm for the specific position and the organization.
- Reflect your voice and written communication skills: You’ll give the employer a sense of your personality and writing style.
How do I write a cover letter?
Before writing, research the employer.
Learn enough about the organization to articulate why you are a strong fit for that firm. Here are some things you can do:
- Review the firm’s website and LinkedIn page.
- Speak with current or previous employees.
- Read articles and social media for current news.
Analyze the job description
Look for skills, duties, and qualifications of the job so you can design your letter to match these as much as possible.
Reflect on your experience and motivation
Identify skills and personal qualities you have developed which will be useful in this role. Ask yourself:
- What attracts you about this role/company/industry?
- What have you have done in classes, projects, work experiences, internships, volunteer, activities, travel, etc., that is similar to the duties required of the job?
Writing Your Cover Letter: Format and Structure
- Keep cover letters short—three or four paragraphs and less than one page.
- Use the active voice, keeping your tone positive and professional. Avoid beginning too many sentences with “I”.
- Read your cover letter aloud to catch repetitious words and typos. Make sure that the grammar, sentence structure and spelling are correct.
- When applying online, upload your cover letter as a PDF file, unless another format is specified. When sending your resume and cover letter by email you may write a short note or paste your cover letter in the body of your email (without the address header) and also attach the PDF file.
- Address your letter to the specific individual who can hire you, if this is known. If the name is not included in the job description, address the letter to Dear Hiring Manager or to the title mentioned in the job description.
- List your contact information at the top of the page either in the same format as your resume or on the top left or right margin as shown in the samples.
- your contact information
- employer’s name, title and address
- a greeting (addressed to Ms., Mr., or Dr. with the employer’s last name)
- cover letter content
- your signature or typed name
Writing Your Cover Letter: Content
Your cover letter should answer who, what, when, where and why you are applying for the opportunity.
Introduction : State the position for which you are applying, where you found out about the job, who you are and why you are interested in/qualified for this job and company in particular. If you spoke with someone in the company or were referred by a connection ask if you can include that person’s name and mention your conversation.
Body : The body of the cover letter may be one or two paragraphs. Highlight your qualifications and emphasize your strengths which are most relevant to the industry, organization, and position. Be specific. Use 2-3 examples of your work or academic experience to communicate your motivation and how your skills and experience prepared you for the job. Structure your letter based on relevance not chronology. Explain how you will be valuable to the employer. Do not discuss or apologize if you feel you lack experience or accomplishments.
Conclusion : Thank the reader and reaffirm your interest in the position or organization. Keep your tone positive and enthusiastic. Your cover letter should be specific to the firm and explain why you would be a good fit to work there.
Check out our example of how to structure your cover letter content .
Checking Your Work
Use our Cover Letter Checklist to make sure your format and content is in line with best practices.
When should I write a cover letter?
Not all jobs require cover letters. So, how do you decide whether to submit one?
Pro-Tip: If you’re applying to several similar opportunities, creating a draft cover letter in advance, geared toward that type of opportunity, can be a helpful way to save time in your actual application process.
Submit a Cover Letter when…
- the posting explicitly requests that you do so
- you’re applying to an opportunity at a mission-driven organization
- you think that doing so could provide important information to the employer that they wouldn’t get from your resume
Consider Submitting a Cover Letter when…
- it’s marked “optional” in an application, and you have the bandwidth to do so
- you have content that you can easily recycle or repurpose into a tailored cover letter
No Need to Submit a Cover Letter when…
- a posting specifically tells you not to submit one
- there’s no way to submit one in an application portal, and doing so would require a serious workaround
Related Resources
Sample cover letters.
These sample cover letters will help you get started and give you an idea of what to include in your own letters!
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How to Write a Cover Letter
Why do you need to know how to write a cover letter? Picture this: You've found the perfect job, hit the "apply" button, and started the process with your engines revved and ready. But wait! Slam the brakes!
They want a cover letter.
Don't let this request derail you. This article will show you how to write a cover letter by using our easy-to-follow cover letter template. Here’s what we’ll cover:
- What is a cover letter?
- Do I need to send a cover letter?
- What are the basic elements of a cover letter?
- How to write a cover letter
- Cover letter tips
- Cover letter sample
We know writing about yourself can be especially tricky, but in order to have a successful job search, you really do need to make a cover letter that sells your skills to a hiring manager. Scroll down to see a free cover letter that you can use to craft your own.
What Is a Cover Letter?
A cover letter is a one-page document that, along with your resume , is sent with your job application. A cover letter is your chance to tell a potential employer why you're the perfect person for the position and how your skills and expertise can add value to the company. The letter should be professional but personable and serve as a sort of introduction.
Do I Need to Send a Cover Letter?
A lot of job seekers today wonder if a cover letter is still appropriate to send with your resume—and the answer is yes! Even if an employer doesn't ask for a cover letter, it couldn't hurt to send one. In fact, it can help you get someone's attention in a different way, and it can be a great way to display your enthusiasm for the job and company.
What Are the Basic Elements of a Cover Letter?
These five steps are the basis of how to write a cover letter:
- Greeting : Address your cover letter to the proper person.
- Opening : Write a personable, inviting opening paragraph that notes how your skills are a perfect fit to the job and displays your enthusiasm.
- Hook : Highlight your past achievements as they relate to the job you're applying for.
- Skills : Emphasize additional relevant skills, such as computer languages or certifications.
- Close : Briefly recap your strengths as a candidate, and include your contact information.
We’ll show you how to write a cover letter, section by section.
1. Cover Letter Header
Begin by including both your and the employer’s contact information in your header, along with the date.
Sample Cover Letter Header:
Your First and Last Name Your City, State and Zip Code Your Phone Number Your Email
First and Last Name of Hiring Manager Hiring Manager’s Job Title Company Name Company’s Address
2. Cover Letter Greeting
The salutation is very important. If you know the hiring manager’s name, definitely use it. If not, do some research on LinkedIn or the company’s website to find it, or just address the letter to the hiring manager. Avoid the cliché “To Whom It May Concern.”
Sample Cover Letter Greetings:
- Dear Dr. Martin,
- Hello Ms. Smith,
- Dear Hiring Manager,
3. Cover Letter Opening
The hardest part of the cover letter-writing process is knowing how to start a cover letter. Your cover letter introduction needs to grab the hiring manager’s attention, so they want to keep reading.
- Begin by clearly identifying why you’re reaching out to a company and what job you’re applying for in case your cover letter is separated from your resume. Also include up front where you saw the ad for the position and who recommended you, if applicable.
- Next, compliment the organization on what they’ve done right and what you admire about them. Hiring managers want to know that you've done your homework on the company.
- And finally, explain why you’re the right fit for the job by highlighting your achievements.
Sample Cover Letter Introduction:
“I am writing to you today to apply to the Sales Representative position in your Stamford office. I’ve been a long-time fan of your ultralight camping stoves, and I admire your dedication to creating lightweight backpacking cookware that doesn’t compromise on quality. Last year, I earned $2 million in sales (exceeding my sales goal by 30%) and landed the top sales award in my company’s national organization. I live for the thrill of a good sale and am looking forward to possibly contributing my sales savvy to your company.”
4. Cover Letter Body
In the next paragraph or two, describe who you are and what makes you stand out from other applicants. Refer to the job ad for clues for how to write a cover letter for the specific position you’re applying to. Focus on the key skills and responsibilities the ad is targeting and let that guide which qualifications you highlight.
Discuss your soft skills and strengths and what you're passionate about professionally. Then, provide relevant examples of work you’ve done that matches what the company is looking for. Bullet points work well in making your accomplishments easy to read.
Sample Cover Letter Body:
“As a project coordinator at ABC Company, I was responsible for overseeing projects across all departments. Specifically, I:
- Met with key stakeholders to set project goals.
- Developed a project timeline.
- Identified, measured, and tracked key metrics.
- Anticipated and controlled for potential obstacles.
- Ensured that projects met their deadlines.
I am organized, efficient, and skilled at distilling a big idea down to a set of concrete, actionable steps. My ability to communicate with stakeholders across departments allows me unique insight into how a company functions and how to bridge gaps between teams to reach consensus and accomplish ambitious goals.”
5. Cover Letter Closing
In your closing paragraph , express your enthusiasm for the position and an interview and include a plan of action. State what the next steps will be. If you will wait for the company’s reply, tell them that. If you will be following up, tell them when they can expect to hear from you. Above all, your conclusion should be formal and appreciative.
Sample Cover Letter Conclusion:
“Thank you for your time and consideration. I would love to set up a time to talk about how my hiring, recruiting, and retention strategies will help your company to drive DEI. I’m looking forward to hearing from you soon. You can reach me on my cell phone at (555) 555-5555 or via email at [email protected]”
6. Cover Letter Signature
End your cover letter with a formal closing.
Common Cover Letter Signoffs:
- Kind regards,
Cover Letter Tips
Almost ready to get started? Here are some quick do’s and don’ts for how to write a cover letter.
How to Write a Cover Letter: Do’s
- Add Cover Letter Keywords: Just like with your resume, your cover letters should be customized for each job you apply to. Use these tips to create a cover letter template, and then fill in the specific details for each position. Start by reviewing the job description . In it, you will find important keywords that let you know what kind of employee the company is hoping to find. Use these same keywords throughout your cover letter.
- Adapt for the company: Each version of your cover letter should talk about how your skills will benefit the particular company that you want to work for. You want to target the company's needs—not your own. Demonstrate how you could help them achieve their goals. Remember: You're selling yourself in a resume and a cover letter, but the employer has to want to buy.
- Show you "get" them: Your cover letter should demonstrate that you have done some research into what the organization's pain points are. Presenting yourself as a solution to a hiring manager's problem can help your cover letter take the right tone. If you're applying to an administrative position, be sure to mention your time-management skills; if you're an IT professional, include your expertise in improving efficiency. Always ask yourself: How can I help this company?
- Proofread: Don't assume spell check will catch every mistake (it won't). Slowly review your cover letter to make sure everything reads properly. Have someone else read your cover letter for backup.
How to Write a Cover Letter: Don’ts
- Don't repeat yourself: Don't regurgitate everything that's in your resume—offer deeper insights into what your resume doesn’t say. Provide an in-depth explanation of some of your key achievements at your last job, for instance, and how those accomplishments could help the company. Or tell a story about a tough problem you solved.
- Check your ego : While you certainly want to appear competent, arrogance can turn a recruiter off, so don’t say, "Throw away all those other resumes—I'm your guy!" Show enthusiasm and a positive attitude, but don't overdo it.
- Avoid form letters: The point of a cover letter is to make a personal connection with the reader. Tailor your letter specifically to each company you send it to. Plus, recruiters can see form cover letters from a mile away.
Read More Cover Letter Tips
Need even more confidence before you start your cover letter? Below are some additional tips for how to write a cover letter you could reference—or keep scrolling for a cover letter sample:
Cover Letter Mistakes You Should Avoid : From overusing "I" to being too vague, there are a bunch of pitfalls that can trip you up. Don't let them!
Cover Letter Format and Advice Tips : Learn how to set up your cover letter and what each section should include.
How to Write a Cover Letter With No Experience : You might lack real-world work experience, but your cover letter can be chock-full of activities that demonstrate your potential to succeed.
Cover Letter Tips for Technology Professionals : The ease of applying to online jobs has led many IT professionals to skip sending a cover letter, but that's a mistake.
Cover Letter Tips for Finance Professionals : If you're searching for a finance job or want to be prepared just in case, you will need a dynamic cover letter to grab the hiring managers' attention.
Tips for Better Email Cover Letters : If you're emailing a resume, your cover letter will deliver the first impression. These eight tips will help you craft a better email cover letter.
Cover Letter Sample
Check out the sample cover letter below (or download the cover letter template as a Word doc ) to get some inspiration to show you how to write a cover letter for your particular situation.
Ms. Rhonda West Customer Service Manager Acme Inc. 123 Corporate Blvd. Sometown, CO 50802
Re: Customer Service Representative Opening (Ref. ID: CS300-Denver)
Dear Ms. West:
I was excited to see your opening for a customer service rep, and I hope to be invited for an interview.
My background includes serving as a customer service associate within both call-center and retail environments. Most recently, I worked on the customer service desk for Discount-Mart, where my responsibilities included handling customer merchandise returns, issuing refunds/store credits, flagging damaged merchandise for shipment back to vendors and providing back-up cashiering during busy periods.
Previously, I worked within two high-volume customer-support call centers for a major telecommunications carrier and a satellite television services provider. In these positions, I demonstrated the ability to resolve a variety of issues and complaints (such as billing disputes, service interruptions or cutoffs, repair technician delays/no-shows and equipment malfunctions). I consistently met my call-volume goals, handling an average of 56 to 60 calls per day.
In addition to this experience, I gained considerable customer service skills during my part-time employment as a waitress and restaurant hostess while in high school.
I also bring to the table strong computer proficiencies in MS Word, MS Excel and CRM database applications and a year of college (business major). Please see the accompanying resume for details of my experience and education.
I am confident that I can offer you the customer service, communication and problem-solving skills you are seeking. Feel free to call me at 555-555-5555 (home) or 555-555-5500 (cell) to arrange an interview. Thank you for your time—I look forward to learning more about this opportunity!
Enclosure: Resume
Cover Letter Examples
Want to see more cover letter examples? We’ve got you covered if you're looking for a cover letter in a specific industry . Or, take a look at some of our most popular cover letters below:
- Nursing Cover Letter
- Teaching Cover Letter
- Customer Service Cover Letter
- Medical Assistant Cover Letter
- Administrative Assistant Cover Letter
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How to Write a Cover Letter
Write the best cover letter to get hired!
A cover letter is a one-page document that serves as an introduction of yourself to the hiring manager. The cover letter comes with your resume when applying for a job. A successful cover letter will lead to an interview , inching your way closer to your desired job. That’s why you need your cover letter to show that you’re a strong candidate. Think of a cover letter as your elevator pitch , preferably even shorter than that.
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Steps in Writing a Cover Letter
For most people, writing cover letters is difficult. How can you get the attention of hiring managers and “sell” yourself without focusing on the information that’s already in your resume? With so many cover letters hiring managers need to browse through, how can you make yours stand out?
Here are some of the things that you need to know about cover letters and how to write a good one:
#1 Do your research
Before writing your cover letter, make sure that you know who will be receiving and reading your cover letter, the job requirements , company culture and values, and the latest industry trends. Knowing a bit more about the position, company, and industry will greatly help you customize your cover letter and demonstrate your passion and interest in the job.
#2 Use the preferred format
Writing a cover letter follows a specific format, but it can be customized to match the specific position that you’re applying for. In general, your cover letter should have these details:
- The position that you want and why it interests you
- Relevant skills and work experience
- What you can contribute to the company
- Interview request
#3 Include all relevant details
The body of a cover letter is divided into three, four, or even five paragraphs. Here are some guidelines on what to include in each paragraph:
First paragraph
This part should entice the reader to continue reading and state why you are sending a cover letter. Include the position you’re applying for. If you were referred to the company, include the name of your referrer as well.
Second paragraph
In this part, give more information about your educational background and skills that are relevant to the position. Try not to reiterate what is on your resume. Instead, expand more on what couldn’t be fully explained in the short statements on your resume. Explain more about your specific accomplishments. Show how they can be useful for the company and how they apply to the position you are applying for.
Third paragraph
This is your opportunity to highlight your knowledge about the company and the industry. Explain why you’re interested in working at the company and what you can contribute to its success.
Alternatively, you can also focus on why you think you will fit into the culture and values of the company. Companies often have soft skills and personality traits they are looking for listed on the job description. Pick a story from one of your experiences and use that to show how you fit the soft skills mentioned.
Final paragraph
Make sure to tie in and relate your conclusion with your introduction to finish up your story. Express your gratitude for the company considering you for the position. Add details on how you will follow up. If you will ask for an update through the phone, make sure to call. Also, it would be great to inform the hiring manager of your availability for a callback. But if you plan to wait for a response, end your letter with something like “I look forward to hearing from you.”
End your letter with a professional closing such as “Sincerely, [Name]”, then your signature. If you will send your cover letter through email, your typed name will serve as your signature.
#4 Include keywords
Make sure to add relevant keywords when sending your resume online. Many hiring managers use an applicant tracking system to pinpoint which resumes and cover letters share the keywords related to the job requirements.
#5 Add your contact information
Since your aim is to be called for a job interview, make sure to include your contact details in your cover letter, either at the top of your letter or below your signature.
Related Readings
Thank you for reading CFI’s guide on how to write a cover letter. CFI is the official provider of the global Financial Modeling & Valuation Analyst (FMVA)® certification program, designed to help anyone become a world-class financial analyst. To keep advancing your career, the additional resources below will be useful:
- Best Font for Resume
- Business Letter Format
- How to End an Email
- Resignation Letter
- See all career resources
- Share this article
4 Cover Letter Examples That’ll Make Writing Yours Way Easier
Hot jobs on the muse.
We love having examples. It’s so much easier to decorate a cake, build a model, or yes, even write a cover letter when you know what the end product could look like.
SEARCH OPEN JOBS ON THE MUSE! See who’s hiring here , and you can even filter your search by benefits, company size, remote opportunities, and more. Then, sign up for our newsletter and we’ll deliver advice on landing the job right to you.
So that’s what we’re going to give you—all the cover letter examples and tips you need to make yours shine (we’re unfortunately not experts in cake decorating or model building).
Want to get right down to business? Skip ahead to:
The traditional cover letter example
The impact cover letter example, the writing sample cover letter example, the career change cover letter example, bonus cover letter examples, the 3 basic elements of a cover letter, a few more cover letter tips, why bother with a cover letter at all.
I bet when you see a job listing that says “ cover letter optional ,” you breathe a sigh of relief, gleefully submit your resume, and move on. But you’re truly doing yourself a disservice by not including a cover letter (or by writing one that’s super generic or formulaic).
“When you’re writing a resume you’re oftentimes confined by space, by resume speak, by keywords—you’re up against a lot of technical requirements,” says Melody Godfred, a career coach and the founder of Write in Color who’s read thousands of cover letters over the course of her career. “In a cover letter you have an opportunity to craft a narrative that aligns you not only with the position you’re applying to but also the company you’re applying to.”
Whether you’re writing a cover letter for a data scientist or marketing manager position, an internship or a senior-level role, a startup or a Fortune 500 company, you’re going to want to tailor it to the role, company, and culture. A strong, customized cover letter will help you explain your value proposition and stand out from the stack of applicants. If there’s a gap in your resume , you have the opportunity to explain why it’s there. If you’re changing careers, you have the chance to describe why you’re making the switch. If your resume’s pretty dull, a cover letter helps you show some personality . And yes, cover letters still get read .
Does that sound a bit overwhelming? Don’t fret! We’ve got examples of four types of cover letters below: a traditional cover letter , an impact cover letter , a writing sample cover letter , and a career change cover letter . So let’s take a look at these examples, why they work, and how you can use them to craft your own.
A traditional cover letter is similar to what you’d come up with using a position-based cover letter template . It moves in reverse chronological order through your career history, highlighting parts of your past jobs that make you well suited for this position.
You might want to use this type of cover letter if:
- You’re applying to a more formal company (like a law firm or major healthcare company) or a more conventional role (like a lawyer or accountant).
- You want to play it safe and conservative with your application materials.
The Job Description
Let’s say you’re applying to a paralegal job opening at a law firm. The job description might include:
Responsibilities
- Draft routine legal documents for review and use by attorneys
- Coordinate and organize materials and presentations for legal proceedings
- Research legal and related issues and report findings and conclusions to team
- Provide overall legal administrative support to the legal team
- Maintain calendars and ensure timely filings
Requirements
- Bachelor’s degree or equivalent of relevant education and work experience
- Strong communication skills (oral and written)
- Strong organizational , multitasking, and prioritization skills
- Proficiency with Microsoft Office Suite and LexisNexis
- Trustworthy, positive, energetic, and optimistic attitude with a willingness to roll up your sleeves
The Cover Letter Example
Here’s an example of a traditional cover letter you could write for this role—keeping things strictly professional but without sounding too boring or jargon-y:
Dear Ms. Jessica Sanchez,
In my five-year career as a paralegal, I have honed my legal research and writing skills, and the attorneys I’ve worked with have complimented me on my command of case law and litigation support. Spiegel Law Firm’s 20 years in practice proves that the firm has strong values and excellent attorneys, and I’d be eager to join such a talented team.
I currently serve as a paralegal for Chandler, Chandler, and Greene, where I work closely with the partners on a number of high-priority cases. During my time here, I implemented a new calendar system that ensures timely filing of court papers. This system has prevented missed deadlines and allowed for better organization of internal and client meetings.
Previously, as a paralegal for the Neuerburg Law Firm, I received praise for my overall support of the legal team and my positive attitude. While working there, I came up with and implemented a plan for digitizing their old files while still ensuring security and privacy. This led to more efficiency when preparing for client meetings and legal proceedings.
My further qualifications include a bachelor’s degree from Rutgers University, a paralegal certificate, and training in LexisNexis, Westlaw, and Microsoft Office Suite.
I would love the opportunity to discuss how I can contribute to your legal team. Thank you in advance for your consideration, and I look forward to hearing from you.
Chase Broadstein [email protected] (222) 222-2222
Download this example
Why This Works
This cover letter is short, sweet, and to the point. It shows the candidate has a knack for getting things done in a thorough and timely matter and a track record for helping out wherever needed. The opening lines also express a genuine interest in this specific firm. Plus, there are some important keywords in there like “calendar system,” “bachelor’s degree,” “paralegal certificate,” and “LexisNexis.”
The impact cover letter puts your accomplishments front and center rather than organizing your paragraphs by past roles. You might use a cover letter like this if:
- You’re applying for roles where you’re expected to deliver on certain goals or results (for example, if the jobs involve sales quotas or marketing metrics).
- You haven’t followed a straightforward career path and your past job titles don’t show the extent of your qualifications.
- You want your personality to stand out a bit more than it might in a traditional cover letter.
Let’s say you’ve come across an opening for an email marketing manager . Part of the job description states:
- Manage email marketing strategy and calendar, including copywriting, optimization, monitoring, analyzing, and reporting on campaigns
- Improve campaign success through conversion optimization, A/B testing, and other experiments
- Collaborate with the design team to ensure brand guidelines are followed in emails
- Partner and collaborate cross-functionally with sales, product, product marketing, and data teams
- 3+ years in email marketing
- Experience with Constant Contact, Google Analytics, HTML, CSS, Photoshop, and Microsoft Excel, a plus
- Excellent communication skills (oral and written) and an eye for copyediting
- Strong interpersonal , relationship-building, and stakeholder management skills
- Excellent project management, problem-solving , and time management skills, with the ability to multitask effectively
Here’s an example of an impact cover letter where the writer’s hard skills and successes stand out:
Dear Russ Roman,
I have a problem. See, my inbox currently (and embarrassingly) hosts 1,500 unread emails—including newsletters from at least 50 different brands.
But this problem only fuels my passion for creating emails that are worth opening. Because from my perspective, as someone who can barely get through their own stack of mail, that’s a true win.
I’ve been following Vitabe for years, and can proudly say that I open every single email you send to me. I’m a sucker for a good subject line—“Take a Vitamin-ute—We’ll A-B-C You Soon” being my favorite—and the way your email content feels both fun and expert-backed really speaks to me. This is why I’m thrilled to submit my application for a role as email marketing manager at your company.
I have over four years of experience working in the email marketing space. In my current role at Westside Bank, I was able to implement new email campaigns centered around reengaging churned clients. By analyzing data around the types of clients who churn and the engagement of our current email subscribers, as well as A/B testing headlines and newsletter layouts, we were able to increase email subscribers by 15% and convert 30% of those subscribers to purchase our product, a significant increase from the previous year. I also launched a “Your Credit Matters” newsletter focused on educating our clients on how they spend and manage their credit—which became our highest performing campaign in terms of open-rates and click-through to date.
Previously, as a member of the marketing team at Dream Diary Mattresses, I collaborated with the sales and product team to understand how I could best support them in hitting their quarterly goals. One specific project involving creating personalized emails for customers drew more people to come back to our site after 30 days than direct paid ad campaigns, leading to a 112% increase in revenue from the last quarter.
I take the content I write and the calendars I manage seriously, editing and refining beyond detail-oriented and into meticulous territory, and I feel my experience and drive would greatly help Vitabe further develop their email program for success.
Thank you very much for your time and consideration. I look forward to hearing from you.
Lad Miller [email protected] (987) 654-3210
This sample cover letter concisely highlights the applicant’s most significant, relevant achievements. By adding context to how their projects were created, monitored, and completed, they’re able to show just how results-driven they are and how they’ve successfully leveraged some of the skills the company is looking for.
One thing worth noting: This person didn’t include keywords such as Constant Contact, Google Analytics, HTML, CSS, Photoshop, or Microsoft Excel—all of which are listed in the job description. But those skills are most likely in their resume already, and leaving them out gives them the space to discuss specific projects and tell a story not visible on other parts of their application.
For roles where written communication is key, such as PR, copywriting , or journalism jobs, your cover letter will likely be the first writing sample your future employer sees. So it’s just as important to show your skill set in action through eloquent writing.
- Writing or editing is a key component of the role you’re applying to.
- You want to show off your creativity.
Here’s part of a job description for a staff writer position:
- Pitch and write articles, reporting on timely issues and trends
- Collaborate with editorial and other teams to launch each digital issue and other special projects on schedule
- Evaluate content performance and digital trends on a daily basis to constantly adjust pitches and packaging
- Utilize CMS tools, strategically select photos and videos, and request original graphics to optimize all written content for maximum engagement
- At least 2-3 years of experience creating content at a digital-first outlet
- Strong writing and reporting skills, and the ability to write clearly and quickly
- Familiarity working in a CMS and with analytics tools such as Google Analytics
- Deadline-driven, strategic thinker with a knack for crafting click-y headlines
- Strong collaborator who thrives in fast-paced environments
Have fun with this one, but triple-check for spelling and grammar mistakes, and make sure you’re showing off your best writing:
Dear Tai Chen,
Since I could walk, I’ve been dancing. And since I could read, I’ve been glued to Arabesque Weekly . At one point, you featured one of my local heroes—a ballerina who struggled with an injury early in her career and went on to become a principal dancer at Pacific Northwest Ballet—and I plastered the article above my childhood bed. It’s still there today.
That article—and so many others you’ve published—taught me that dancing was about more than just pirouettes and arabesques and that the right kind of writer can shed light on aspects of the art that make it surprising, impactful, and universal. I can be that writer.
As an editorial assistant at TheImprovGroup.com for the past two and a half years, my main responsibility was to get all of our content ready to go live on the site. This included fact-checking, proofreading, adding in HTML where necessary, and finding photos, videos, and GIFs that would complement the content and optimize audience engagement. As I tinkered with each post, I became intimately familiar with our internal CMS. Reviewing every single article we published and following reactions and engagement helped me gain a deep understanding of what makes a piece really land with our audience.
But by far my favorite aspect of this role has been writing. Each week, I pitch and write at least one article, from 250-word news items to 900-word advice pieces to even longer profiles, features, and personal essays. I love the challenge of developing pitches that align with the trends we see in the data, reflect with the company’s brand and mission, and allow me to flex my creative muscles.
Collaborating with my team to form the best content library we can has been a dream come true. I would be so excited to use my experience to help Arabesque Weekly achieve its goals. And I hope to one day write a story that another little dance lover tapes to their wall forever.
It would be an honor to be a part of your editorial team, and I look forward to the possibility of discussing the opportunity with you.
Hoping to be your next staff writer,
Marlee Wood [email protected] (555) 666-4433
This candidate is clearly passionate about this specific publication and leads with a unique personal anecdote tied to the company’s mission that demonstrates their ability to tell stories in a compelling way. There are relevant keywords and phrases, sure, but they’re not just thrown in there. Their voice comes through in every sentence, proving this person knows how to communicate effectively and creatively.
Cover letters can play a big part in helping career changers prove their qualifications—especially when it’s unclear how their skills transfer over to this new field.
You might write a career change cover letter if:
- You want to highlight the transferable skills you have that relate to the job description.
- You want to explain why you’re making the switch and what’s driving you toward this specific industry, company, or position.
Let’s say you’re someone who has experience supporting a sales team as an administrative assistant , and you’re now looking to become a sales representative. You come across a job posting that includes:
- Develop new sales techniques and strategies to build pipeline and hit team goals
- Coordinate with other teams to increase lead-generation efforts
- Assist in the processing of new business, including contacting customers to finalize sales and service transactions
- 1-3 years of successful sales experience
- Strong communication skills
- Ability to thrive in a fast-paced, ever-changing environment
- Ability to work independently to plan, set priorities, and effectively organize work
- Proven ability to be persuasive, persistent, and confident in closing a sale
Here’s how you might translate your past experience over to this new (and exciting) prospect:
Dear Maria Russo,
The head of sales at Sunshine Inc. was in a bind. She needed six client meetings scheduled, 18 service transactions processed, and a summary of the team’s new lead generation campaign drafted before getting on a flight to Austin—in three hours. So she turned to her cool-headed, sales-savvy administrative assistant for help. That assistant was me. Not only did I execute everything on her to-do list, I did it all before her plane left the ground.
For three years, I worked in lockstep with a busy, growth-oriented sales leader to support the business development team. As the sole administrative assistant in the department, I balanced a swath of competing priorities, ranging from coordinating meetings and inputting data to contacting customers, finalizing transactions, and creating promotional materials. This role helped me develop a comprehensive understanding of the sales cycle, sales strategy, and pipeline growth.
Like many others, my career path hasn’t been entirely straightforward. After leaving Crabapple Media, I enrolled in a local coding bootcamp. Six months later, I emerged with a certificate in computer programming and a certainty that I did not want to be a coder. But education is never wasted. I’m now an aspiring sales representative with experience supporting a thriving sales team and extensive knowledge of the tech space.
Here’s a little bit more about how my experience would translate into this role:
- At Crabapple Media, I assisted in coordinating three annual sales strategy rollouts, yielding an average increase in pipeline of 26% YoY.
- At Sunshine Inc., I supported 12 independent team members in their lead-generation efforts. I also assisted in processing an average of 300 sales transactions every quarter.
- I thrive in busy, ever-changing environments that require me to communicate clearly and concisely. Supporting a high-volume team and a busy executive helped me to hone these skills—I typically sent more than 200 emails a day!
I would, of course, love to schedule a time for us to discuss this role and my experience, and I truly want to thank you for considering me.
All the best, Olu Abiola [email protected] (123) 456-789
The opener draws you in and makes you want to learn more. It toots the person’s horn, but in a way that’s substantiated. Then, the next couple sections explain their experience in the sales space and other relevant qualifications, before eventually tying that back to why they’re applying to this specific job. Similar to the impact cover letter, the author lists some of the more important qualities they bring to the table, doing a bit of keyword inclusion and resume gap explaining along the way.
To further guide you, check out some more cover letter examples:
- Pain point cover letter example
- Internship cover letter example
- Recent graduate cover letter example
- (Another) career changer cover letter example
- Stay-at-home parent returning to work cover letter example
- Sales cover letter example
- Email marketing manager cover letter example
- No job description or position cover letter example (a.k.a., a letter of intent or interest)
Let’s break down one of our example cover letters real quick
Check out this handy infographic that breaks down our impact cover letter.
Cover letters are a little like puzzles. When you put each component in its proper place (and remove any parts that don’t fit), you create a complete picture. But even though that picture is always different (as you saw above) a lot of the types of pieces are the same.
In other words, every great cover letter includes the following elements:
1. An Engaging Opener
By opener, we primarily mean your first paragraph: How you start a cover letter is everything. Your opening lines influence whether someone keeps reading—and you want them to, right?
“Starting with something that immediately connects you to the company is essential—something that tells the company that this is not a generic cover letter,” Godfred says. “You have to say something that tells the employer, ‘I wrote this just for you.’”
It can be a childhood memory tying you back to the company’s mission. It can be a story about the time you fell in love with the company’s product. It can be an anecdote from another job or experience showing how hard of a worker you are. Whatever you decide to open with, make it memorable.
2. A Clear Pitch
Use the next few paragraphs of your cover letter to “hit them with the strongest results you have that are aligned with the opportunity,” Godfred says. Ryan Kahn —Muse career coach and founder of The Hired Group —calls this your pitch. In other words, the part where you’re “selling yourself for the position and why you’re qualified for it.” Additionally, Godfred says, “If you’re someone who’s transitioning careers, and you need to explain that transition, you do it there.”
This section should have a balance of soft and hard skills , Godfred says. Talk about your experience using Salesforce or doing SEO work, but also highlight your ability to lead teams and communicate effectively. “Companies are embracing authenticity, they’re embracing humanity, they’re looking for people who are going to fit their culture. So what are your values? What do you stand for?” says Godfred. These values should be as much a part of your cover letter as the super specialized hard skills.
3. A Great Closing Line
Your closing line could include your next steps, Kahn says, such as “I welcome the opportunity to speak with you more about how I can contribute to [team],” or, “I would love to schedule a time for us to discuss this role and my experience.” But more importantly, “You want to make sure that you’re gracious and thanking them,” he says. While seemingly cliché , it never hurts to end on a simple, “Thank you for your consideration.”
Here are a few more tips to help the cover letter process:
- Start with a “brain dump”: If you’re staring at a blank page, Godfred always recommends that her clients start by getting all their ideas on the page without paying attention to length. Then “ask yourself how you can cut half of it,” Godfred says. You’ll likely find that repeated information and very generic phrases are the first to go. (If it’s still too long, here are some tips for getting your cover letter down to one page .).
- Don’t just repeat your resume: You only have so much space to get your point across, so focus on the information that isn’t stated elsewhere rather than simply regurgitating your resume.
- Focus on quality over quantity. Target the jobs you’re most closely drawn to and qualified for and give them all your energy, rather than trying to churn out hundreds of cover letters, Kahn says. You may not be able to apply to as many jobs, but you’ll have a better response rate.
- Remember the ATS: Much like your resume, applicant tracking systems, or ATSs , will be sifting through your cover letter. So you’ll want to scatter relevant keywords from the job description throughout your cover letter where it makes sense.
- Don’t stress over formatting: You may see flashy cover letter examples across the internet, but for the most part, it just isn’t necessary. ATSs can’t read text that has been formatted beyond using bold, italics, underline, and color, so keep your font and layout simple—especially if you’re submitting your cover letter through an online portal.
- Include your contact information on every page , including your name, phone number, and email. “Imagine you come across a cover letter and you print it out with a bunch of applications to review and it doesn’t have the person’s contact information on it,” Godfred says. “You never want to put yourself in a situation where you’re the right person and they can’t find you.”
- Edit ! Here’s everything you should double check before pressing submit.
Hopefully these cover letter examples help as you go to tackle your own. Remember: This is just one small step in the process! Take your time, but learn to move on when you’ve given it your all.
Regina Borsellino contributed writing, reporting, and/or advice to this article.
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Need a cover letter template? Download any of our 200+ free cover letter templates for Word, then fill out a copy-paste cover letter template to pair with your resume and complete your job application.
Free Basic Cover Letter Templates
Write a clear and organized cover letter using a simple cover letter template. Each basic template is free to download (compatible with Microsoft Word), and will help you create the perfect cover letter for whatever job you apply for.
"The Classic" cover letter template is clean, traditional, and the perfect format to start off your application.
Inspired by the architecture of its namesake city, the "Chicago" cover letter template is bold and professional.
The "Connery" cover letter template exudes confidence with its bold name bar. Employers are sure to remember your application long after you submit it if you use this template.
Graceful and powerful, our "White House" template carries itself with gravitas, and is perfect for job seekers applying for government-related work.
Free Professional Cover Letter Templates
A professional cover letter template suits experienced candidates applying to large companies. If you’re an executive or seeking a senior position, use one of these templates to write a confident and authoritative cover letter.
Our "Minimalist" cover letter template embraces simplicity while still retaining enough details to capture any hiring manager's attention.
Featuring strong colors and a bold header, our "Everest" cover letter template is guaranteed to help you make a positive first impression on employers.
Simple yet stylish, our "Cosmopolitan" cover letter template will help you get noticed while showing employers that you're serious about the role.
Clean, sleek, and professional, the "Premium" cover letter template is a great choice for job seekers in creative industries.
Free Creative Cover Letter Templates
Our creative cover letters perfectly balance professionalism and personality. Use one of these unique cover letter templates if you’re applying for work in a creative field like design or marketing.
The "Notre Dame" template uses brick-shaped rectangles in its header, placing rock-solid emphasis on your name and contact details.
Featuring a bold sidebar and modern font, the "Cool" cover letter template gives your application a sleek, confident look.
Clear and readable, the "Westminster" creative cover letter template is perfect for job seekers who appreciate a minimalist aesthetic.
Eye-catching and clean, the "Visual" template is designed to make your cover letter stand out.
Free Modern Cover Letter Templates
Pair a modern cover letter template with your resume to show some personality in your job application. This style of cover letter template is ideal for job seekers applying to work in tech, at startups, or in industries like marketing and design.
Designed to help candidates meet the challenges of the modern job market, our "2023" cover letter template is perfect for people in any industry.
If you want to move your career forward, the "Advanced" cover letter template is for you.
Polished and confident, the "Clean" cover letter template lives up to its name, with simple formatting and an easy-to-read sans-serif font.
Our "Hybrid" cover letter template combines formal formatting with colorful accents — effectively showcasing your personality and professionalism at the same time.
Free Picture Cover Letter Templates
These picture cover letter templates are ideal if you’re applying for jobs in a country where you’re expected to include a photo with your job application. Each template is designed to look sleek and quickly grab the attention of employers.
Free CV Cover Letter Templates
Looking for a cover letter to pair with your CV? Whether you’re applying to an academic position or a research job, our CV cover letter templates are designed to give your application a refined, professional appearance.
If you write in any professional capacity, your cover letter is often as important as your CV. Let our "Writer" template highlight your writing proficiency and style.
While the research on your CV makes the strongest case for your hireability, our "Research" cover letter template acts as an effective accompaniment and introduction to prospective employers.
With a name that evokes prestige, our "Harvard" CV cover letter template is the perfect design to pair with your impressive and thorough curriculum vitae.
Whether you just received your diploma or are a veteran job seeker, our "Graduate" cover letter template can help you pitch your qualifications to employers in an aesthetically pleasing way.
Google Docs Cover Letter Templates
Need a cover letter to pair with your Google Docs resume template ? These sleek, contemporary cover letter templates will help elevate your job application without ever needing to download expensive word processing software.
Cover Letter Templates by Job
Need a fully written cover letter template for your specific job or industry? Here are some of our most popular cover letter examples . Simply download and customize them to fit your own experience.
Cover Letter Templates for Career & Life Situations
Whether you’ve just graduated college or are applying for a promotion, these free situational cover letter templates will help you put together the perfect application.
How to Use a Cover Letter Template
You should use a cover letter template to create a professional application that follows the proper cover letter format . You can also use a template to quickly create multiple cover letters for different jobs.
Using a template is an easy way to include everything employers look for, but you should still make sure your cover letter is written in your voice.
How to Write a Cover Letter (Template)
Knowing how to write a cover letter involves understanding a cover letter’s structure. Follow the sample cover letter template below to easily write your own letter.
[Your Name] [Street Address] [City and Zip Code] [Your Phone Number]
[Today’s Date]
[Addressee’s/Hiring Manager’s Name] [Job Title] [Organization/Company Name] [Street Address] [City and Zip Code]
Dear [Name],
Opening paragraph: State who you are, say where you found the job listing, and explain why you’re interested in the position.
Body paragraphs: Give an overview of your previous job experience, skills, qualifications, and accomplishments. Don’t repeat your resume. Explain what makes you a unique candidate and how you can help the company meet its goals. Use numbers to back up your claims.
Closing paragraph: State that you’d like to schedule an interview and provide your contact information. Say you’ll be in touch within a week if you don’t hear back. Finish by thanking the employer for their time and consideration.
Warm regards,
[Your Name]
Make sure you include all the sections in your cover letter sample and write detailed body paragraphs about your expertise. Hiring managers often read your cover letter before your resume, so it’s important to sell yourself and your skills.
Which cover letter template should you use?
You should use a cover letter template that matches your job and experience level. A modern template suits creative roles, but a professional template is best for experienced candidates.
If you’re not sure which is the best cover letter template for you, a basic or simple template is a good choice for any application.
Need a cover letter template for a specific job? View our cover letter examples to find a cover letter written for your industry.
Free Fill-in-the-Blank Cover Letter Templates
Choose a free cover letter template below that best fits your experience and industry. Then copy and paste the template into Microsoft Word and fill in your information to create a personalized cover letter.
- General Cover Letter Template
- Creative Cover Letter Template
- Entry Level (No Work Experience) Cover Letter Template
- Experienced Professional Cover Letter Template
You can also save these example cover letter templates in Google Drive as Google Docs cover letter templates , or send them by email.
1. General Cover Letter Template
Looking for a standard cover letter that works for any job application? Our general cover letter template follows the traditional cover letter format , but won’t sound generic to employers.
Copy the free sample below into Microsoft Word, and fill in the blanks with your skills and experience. This cover letter template has helped thousands of job seekers land employment across every industry.
Download This Free Template
2. Creative Cover Letter Template
Our creative cover letter template has a casual tone and focuses on your enthusiasm and achievements. If you’re applying at a forward-looking company, a modern letter like this shows you’re a good cultural fit.
This free template is easy to personalize in Word or Google Docs, and has lots of room for you to showcase your originality and voice.
3. Entry Level (No Work Experience) Cover Letter Template
When writing your first cover letter, focus on the skills you gained through your education, volunteer work, and hobbies.
Our entry level cover letter template helps you explain why you’re a top candidate, even if you have no work experience. Simply paste it into Word and customize.
4. Experienced Professional Cover Letter Template
Need an application letter for a senior position? Our professional cover letter template offers a clear format for presenting your skillset and accomplishments.
If you’re established in your field or applying for a promotion, customizing this professional template in Word will help you create a cover letter that makes a powerful impression.
Frequently Asked Questions About Cover Letters
What should a cover letter include.
A cover letter should include four essential parts:
- A personalized greeting
- An eye-catching cover letter introduction
- Convincing body content about your expertise
- A powerful cover letter closing and sign off
What should not be included in a cover letter?
You should not include any false information in a cover letter, or information already included in your resume. It’s also important to avoid the following common mistakes:
- Spelling and grammar errors
- Addressing your cover letter to the wrong person
- Negative comments about previous employers
- Your salary expectations
- Personal details unrelated to the job
Do I need a unique cover letter for every job?
Yes, you need a unique cover letter for every job you apply to.
Each company has different challenges they’re trying to tackle through hiring. By writing a new cover letter draft for every job, you can explain why you’re uniquely qualified to help resolve each company’s issues.
How long should my cover letter be?
Your cover letter should be between half a page and one full page in length, or about 200 to 500 words. This is the standard cover letter length because it’s concise, and keeps the hiring manager’s attention.
Remember: it’s always better to send a short cover letter than write several long-winded pages.
Do I really need a cover letter?
Yes, you need a cover letter if:
- The job you’re applying to requires one
- You’ve been recommended for the job
- You want to provide information that isn’t included in your resume
Should my resume and cover letter template match?
Your resume template and cover letter template should match to make your job application consistent and professional.
Using different resume and cover letter templates may affect your chances of getting an interview. Mismatched documents suggest you lack attention to detail, or didn’t put much effort into your job application.
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How to Write a Data Analyst Cover Letter
Are you a recently qualified data analyst? If so, you’ve made a good choice. According to the U.S. Bureau of Labor Statistics, data analytics roles will grow by 23% between 2021 and 2031. For context, this is much faster than the national average for all occupations, which is just 5%.
However, to get your foot in the door for any data analytics role means making a good impression. And that’s where a strong data analyst cover letter comes in.
A well-crafted data analyst cover letter will showcase your skills and get your resume noticed. In this article, we provide tips on how to write a data analyst cover letter, along with examples and a template to get you started. Whether you’re an entry-level analyst or a seasoned professional, you’ll soon be ready to produce a cover letter that pops!
Read on, or use the clickable menu to jump to the topic of your choice:
- Why do you need a data analyst cover letter?
- How to write a data analyst cover letter (step-by-step)
- Data analyst cover letter examples
- Data analyst cover letter template
Ready? Then let’s get started!
1. Why do you need a data analyst cover letter?
Before getting into the nitty-gritty of writing your cover letter, it’s helpful to understand why you need one in the first place.
Besides being a front piece for any job application, the main benefit of a well-written cover letter is that it showcases your qualifications, skills, and experience in a way your resume cannot. You can introduce yourself and your skillset to an employer in a pithy paragraph or two.
Here’s a list of the benefits of sending a well-honed cover letter with your data analytics resume and portfolio:
- A good data analytics cover letter establishes a connection with the hiring manager
- It highlights the most relevant skills and experience for the job
- You can use it to demonstrate your passion for the role
- It’s an additional opportunity to show off your communication and writing skills
- When executed well, it helps you to stand out from other applicants (especially those who don’t bother to include a letter at all, which is more common than you might think)
Now that you know why a data analyst cover letter is an essential part of your job search, let’s explore how to write one.
2. How to write a data analyst cover letter (step-by-step)
A data analyst cover letter shouldn’t typically include anything you haven’t mentioned elsewhere in your resume or portfolio. However, it’s an opportunity to zero in on the most salient aspects of your application, placing them front and center.
In this section, we offer a step-by-step guide to writing your data analyst cover letter, exploring the basics of professional letter writing and the nuances of a letter for this specific role.
Let’s take a look.
Step 1: Layout your letter correctly
First up, structure! Don’t make your data analyst cover letter too wild or creative—save that for your portfolio. Instead, stick to the following standard professional letter format:
[Your contact details]
[A link to your portfolio/professional website]
Top Left (below the date)
[Name of recipient]
[Their job title]
[Their contact address]
[Reference, e.g. ‘Re: Application for role X’]
Next, begin your letter with a professional greeting, using the hiring manager’s name if you know it. If you don’t know their name, simply write ‘Dear Hiring Manager’.
Step 2: Open with a strong introduction
The opening sentence or two of your data analyst cover letter should, in effect, be a punchy summary of what the letter will then cover. This means ticking a few standard boxes while also making a good impression:
- Include the title of the job you’re applying for
- Include the name of the company you’re applying to work with
- Briefly highlight why you’re the best candidate for the role (picking one or two of your most distinguishing features—don’t make it too long, though, as you can go into more detail later)
Beyond that, what exactly makes an introduction ‘strong’? The strongest intros typically use confident, evocative, yet concise language and include specific details about the role to demonstrate that you’ve researched the company.
You might also want to include a ‘hook’ that captures the reader’s attention, such as an intriguing element of your data analysis expertise that others might not have. For example, maybe you have skills using specific data tools or have experience in a relevant industry.
Step 3: Explain why you’re interested in the role
In the second section/paragraph of your data analyst cover letter, hone in on why you’re the ideal candidate for the role. To show that you’re genuinely interested in the company, aim to mention any specific aspects of the position mentioned in the job description that you find attractive or intriguing.
For example, perhaps you’re particularly excited at the prospect of using your data analysis skills to work on the organization’s flagship project. Or maybe you’re passionate about the company’s mission or potential for career growth. This can be a sentence or two—you don’t need to go wild.
Step 4: Showcase your skills, experience, and qualification
The third section of your data analyst cover letter is typically the longest. It’s your chance to show that you have the skills and abilities to excel and is the place to highlight why you’re uniquely qualified for the job.
While you should avoid listing every skill or qualification, don’t be afraid to get specific—list relevant data analysis techniques that you’re proficient in, for example, or qualifications and experience with certain types of software. Perhaps you’ve worked on a project that closely mirrors the work described in the job description. If so, mention it.
This is also the place to namedrop any professional achievements or awards you’ve achieved. Always keep them relevant to the role, though. Nobody needs to know that you won the pie-eating award at the local town fair. Employee of the month, however, is a different matter.
Step 4: End with a strong closing statement and sign off
In the final sentence or two of your data analyst cover letter, wrap up your application and thank the reader for their time. Include a call to action, such as asking for a meeting or a phone call, if appropriate. If in doubt, just say that you look forward to having an opportunity to discuss the position in person (this sounds confident without being too self-assured).
Finally, include a professional sign-off. Traditionally, if a letter’s recipient is unnamed (e.g. ‘Hiring Manager’) you’ll use ‘Faithfully yours’ as a sign-off. Meanwhile, if you know the person’s name, ‘Sincerely yours’ is better. However, if you find these terms old-fashioned, that’s OK. Just stick with something like ‘Kind regards’ or ‘Warm wishes’, and you won’t go too far wrong. The main thing is to avoid being too casual.
Step 5: Proofread, proofread, proofread!
Once you’ve finished your data analyst cover letter, it’s vital to proofread it for errors before sending it off. As a bare minimum, sleep on it and review it in the morning.
Ideally, you should ask a friend or family member—or better yet, someone working in the industry—to read through it, to ensure you’re not missing anything or have made any spelling or grammar mistakes.
Some general tips for writing your data analytics cover letter
In addition to the steps outlined, here are some additional tips for writing your data analytics cover letter:
- Use active rather than passive language, e.g. ‘I achieved’ rather than ‘achievements were made’ (people often use passive language under the misguided notion that it sounds ‘professional’ when plain English is fine)
- Use fresh adjectives to describe yourself rather than tired, overused ones, e.g. ‘versatile’, ‘meticulous’, and ‘ambitious’ over ‘experienced’ or ‘motivated’
- Avoid jargon and technical language, unless you know for sure the person you’re sending it to will understand it, e.g. ‘I used predictive analytics to identify patterns in customer behavior’ is better than ‘I applied advanced ML algorithms to CX insights’
- Always tailor your letter to the job description, and make sure you address the requirements they’ve outlined
- Keep it concise; your letter should ideally be two or three short paragraphs (about 250-300 words) and certainly no more than a single page. This is probably the most challenging part, so expect to write a few drafts and then edit them down
Now that we’ve covered the basics of your data analyst cover letter, let’s take a look at some examples to highlight the best approach.
3. Data analyst cover letter examples
In this section, we’ll get more specific, looking at how you might want to write each section of your data analyst cover letter. We’ve included a good example and a bad example for each of the points covered in section 2, before explaining why one is better than the other.
Example 1: Opening
Good example:
Dear Ellen,
I am writing to apply for the Business Intelligence Analyst role at Weyland-Yutani Corporation, as advertised on the Big Space Data Jobs Board. With 2 years of experience analyzing customer and business data, I have the necessary skills and qualifications to thrive in this role. I believe I would be a valuable asset to your insights team.
Bad example:
To Sir/Madam,
I am applying for the Data Analyst role at your company. I’m sure I’d be a great fit for this job, as I have a lot of experience in the field.
The first example is strong. It shows that the candidate has done their research (mentioning the job title, organization, and even the board where they found the role) and is confident in their skills and qualifications. It also shows respect to the recipient by addressing them by name.
Meanwhile, the second example is too generic. It doesn’t demonstrate any research or knowledge of the role. And while it’s not always possible to know the manager’s name, don’t open with ‘Dear sir/madam’ which presumes the recipient’s gender. It’s not worth offending the person that you want to give you a job!
Example 2: Explaining why you’re interested
I am especially excited about the prospect of using my data analysis skills to assist with Weyland-Yutani’s flagship project, which I know explores the potential product applications of new biological discoveries. As a lifelong advocate of xenobiology, I am particularly interested in how this area of study can potentially intersect with the customer experience.
I have a great deal of experience in data analysis and I’m sure that I would be a great asset to your team. In addition, I’m interested in this role because it pays a lot of money.
The good example here offers more than just generic platitudes; it provides a real insight into the candidate’s motivations for applying for the role while demonstrating their knowledge and enthusiasm for the company’s work. Obviously, we’ve used an imaginary example here, but it highlights the point.
Once again, the bad example is too generic. It shows no real knowledge or understanding of the company and it lacks enthusiasm. And while there’s nothing wrong with being money-driven, think about what the reader will want to see. It’s much more appealing to the hiring manager to hear about your ambition (which benefits them!) rather than your desire to get paid well (which benefits you!)
Example 3: Showcasing your skills, experience, and qualifications
My experience and qualifications make me an ideal candidate for this role. As a Business Intelligence Analyst at Hyperdyne Systems, I developed expertise in predictive analytics and machine learning, which I used to draw insights from large datasets about current product trends. I also lead a project to improve the accuracy of customer segmentation models, resulting in a 5% increase in marketing ROI.
As a data analyst, I have experience in data analysis, machine learning, predictive analytics, and working with large datasets. I am confident that I have the skills and experience necessary for this role.
The good example provides specific examples of the candidate’s accomplishments, demonstrating their expertise and passion for data analytics. This is much more effective than listing generic skills.
The bad example, on the other hand, gives no information about the candidate’s accomplishments or achievements. And while it is OK to list skills in your resume, it’s a waste of your data analytics cover letter not to dig deeper to showcase how you used these skills.
Example 4: Closing
I look forward to discussing my experience and qualifications further and learning more about the opportunity on offer. I would welcome an invitation to discuss the position further.
I hope to hear from you soon.
The good example provides a strong closing statement. It’s polite and respectful, yet confident. It also shows that the candidate has done their research and is genuinely interested in the role.
The bad example is bland, lacks any genuine passion, and does nothing to demonstrate any knowledge of the role or company. Which one would you invite to an interview?
4. Data analyst cover letter template
Now that you’ve seen some examples of how to write a data analyst cover letter, here’s a template you can use to get started with your cover letter. This is, of course, a very generic template, and you should do more than simply fill in the gaps and send it off!
Instead, use the template as a guideline, using the prompts provided to expand on the topics. Tailor the letter to each role you are applying for.
[Link to your portfolio]
[Contact address]
Dear [Name of recipient],
I am writing to apply for the [name of the job] role at [name of company], as advertised on [name of job board]. With [number of months/years] experience analyzing [type of data], I feel confident that I have the necessary skills and qualifications to become a valuable asset to your [team/department].
I am especially excited at the prospect of using my data analysis skills to [outline a specific task or project that the role involves]. As a [describe a personal/professional trait], I believe that this project has the potential to [outline a specific benefit that you think the project will bring].
My experience and qualifications make me an ideal candidate for this role. During my time as a [previous role] at [company], I developed expertise in [list relevant skills], which I used to [outline a project/task you’ve been involved in]. I was also able to [outline an accomplishment], resulting in a [describe the outcome].
I look forward to discussing my experience and qualifications further and hearing more about the opportunity that you’re offering.
Yours sincerely,
[Your name]
So there you have it, everything you need to know when writing a job-winning data analyst cover letter. Now that we’ve discussed how to write one, here’s a quick recap:
- A data analyst cover letter is a great way to introduce yourself and your skillset to a potential employer
- Structure your letter in a professional format, with a clear introduction and closing statement
- Include specific details about the role and company in your introduction, and explain why you’re interested in the position
- In the body of your letter, showcase your skills, experience, and qualifications, and explain why you’re the ideal candidate
- Proofread your letter and get someone else to look it over before you send it off
Following this simple advice, you’ll soon have a data analyst cover letter that stands out. Before you know it, you’ll be preparing for that all-important interview!
To learn more about what a career in data analytics might involve, sign up for this free, 5-day data analytics short course . Prefer to read some more? Then check out the following beginner’s guides:
- What does a machine learning engineer do?
- Python pandas tutorial: An introduction for beginners
- Data analytics for beginners: Jupyter Notebook tutorial
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Sample Cover Letter for a Job Application
Alison Doyle is one of the nation’s foremost career experts.
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What is an Application Letter?
What to include in your application letter, tips for writing a cover letter, cover letter sample and template, email cover letter sample.
- How to Send an Email Application
Frequently Asked Questions (FAQs)
Alex Dos Diaz / The Balance
What's the best way to write a letter to apply for a job? Your letter should detail your specific qualifications for the position and the skills you would bring to the employer. What’s most important is to show the employer that you’re a perfect match for the job.
Your job application letter is an opportunity to highlight your most relevant qualifications and experience. An effective cover letter will enhance your application, showcase your achievements, and increase your chances of landing an interview.
Review what to include in a job application letter, tips for writing a letter that will get your application notice, and examples of letters and email messages sent to apply for a job.
Key Takeaways
- An application letter accompanies a resume and may be uploaded to a job portal, sent via email, or even sent by postal mail, depending on the employer’s requirements.
- Application letters are an ideal way to show your interest in a job and highlight your most relevant skills.
- It’s important to match your letter to the job description and show the employer that you have the qualifications they are seeking.
A letter of application, also known as a cover letter , is a document sent with your resume to provide additional information about your skills and experience to an employer. Your letter of application is intended to provide detailed information on why you are an ideal candidate for the job.
Your application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.
Effective application letters explain the reasons for your interest in the specific organization and identify the most relevant skills that qualify you for the job.
Your application letter should let the employer know what position you are applying for, explain your qualifications for the job, why you should be selected for an interview, and how you will follow up.
Unless an employer specifically requests a job application letter sent by postal mail, today most cover letters are sent by email or attached as a file in an online application tracking system.
As with all cover letters, a job application letter is divided into sections:
- The heading includes your name and contact information.
- A greeting addressed to a specific person, if possible.
- The introduction includes why the applicant is writing.
- The body discusses your relevant qualifications and what you have to offer the employer.
- The close thanks the reader and provides contact information and follow-up details.
- Your signature to end the letter .
Here’s how to ensure that your application supports your resume, highlights your most relevant qualifications, and impresses the hiring manager.
Get off to a direct start. In your first paragraph, explain why you are writing. Mention the job title and company name, and where you found the job listing. While you can also briefly mention why you are a strong candidate, this section should be short and to the point.
Offer something different than what's in your resume. You can make your language a bit more personal than in your resume bullet points, and you can tell a narrative about your work experience and career.
Application letters typically accompany resumes, so your letter should showcase information that your resume doesn't.
Make a good case. Your first goal with this letter is to progress to the next step: an interview. Your overarching goal, of course, is to get a job offer. Use your application letter to further both causes. Offer details about your experience and background that show why you are a good candidate. How have other jobs prepared you for the position? What would you bring to the position, and to the company? Use this space to emphasize your strengths .
Close with all the important details. Include a thank you at the end of your letter. You can also share your contact information and mention how you will follow up.
This is a sample cover letter. Download the cover letter template (compatible with Google Docs and Word Online) or see below for an email sample.
The Balance
John Donaldson 8 Sue Circle Smithtown, CA 08067 909-555-5555 john.donaldson@email.com
September 6, 2022
George Gilhooley LTC Company 87 Delaware Road Hatfield, CA 08065
Dear Mr. Gilhooley,
I am writing to apply for the programmer position advertised in the Times Union. As requested, I enclose my certification, resume, and references.
The role is very appealing to me, and I believe that my strong technical experience and education make me a highly competitive candidate for this position. My key strengths that would support my success in this position include:
- I have successfully designed, developed, and supported live-use applications.
- I strive continually for excellence.
- I provide exceptional contributions to customer service for all customers.
With a BS degree in computer programming, I have a comprehensive understanding of the full lifecycle of software development projects. I also have experience in learning and applying new technologies as appropriate. Please see my resume for additional information on my experience.
I can be reached anytime via email at john.donaldson@email.com or by phone at 909-555-5555.
Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.
Signature (hard copy letter)
John Donaldson
The following is a sample email cover letter to send as part of a job application.
Email Application Letter Example
Subject: Colleen Warren - Web Content Manager Position
Dear Hiring Manager,
I'm writing to express my interest in the Web Content Manager position listed on Monster.com. I have experience building large, consumer-focused, health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector, and I am confident that my business experience will be an asset to your organization.
My responsibilities have included the development and management of website editorial voice and style, editorial calendars, and the daily content programming and production for various websites.
I have worked closely with health care professionals and medical editors to provide the best possible information to a consumer audience of patients. I have also helped physicians to use their medical content to write user-friendly and easily comprehensible text.
Experience has taught me how to build strong relationships with all departments in an organization. I have the ability to work within a team, as well as cross-team. I can work with web engineers to resolve technical issues and implement technical enhancements.
I am confident working with development departments to implement design and functional enhancements, monitor site statistics, and conduct search engine optimization.
Thank you for your consideration.
Colleen Warren colleen.warren@email.com 555-123-1234 www.linked.com/colleenwarren
How to Send an Email Application Letter
If sending your cover letter via email, list your name and the job title you are applying for in the subject line of the email:
Colleen Warren - Web Content Manager Position
Include your contact information in your email signature but don't list the employer's contact information.
Do you have to write a cover letter when you apply for a job?
Some employers require cover letters. If they do, it will be mentioned in the job posting. Otherwise, it’s optional but it can help your chances of securing an interview. A cover letter gives you a chance to sell yourself to the employer, showcase your qualifications, and explain why you are a perfect candidate for the job.
How can you use a cover letter to show you’re a qualified candidate?
One of the easiest ways to show an employer how you’re qualified for a job is to make a list of the requirements listed in the job posting and match them to your resume. Mention your most relevant qualifications in your cover letter, so the hiring manager can see, at a glance, that you have the credentials they are looking for.
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Your cover letter should be one page long and use a simple, professional font, such as Arial or Helvetica, 10 to 12 points in size. Your letter should be left-aligned with single spacing and one-inch margins. How to write a cover letter in 6 steps Here are six simple steps to writing a great cover letter.
Make your cover letter single-spaced. Add a space between each section: contact information, salutation, opening paragraph, middle paragraph, closing paragraph and complimentary closing. (There's no need to indent any of your paragraphs.) Length guidelines Keep your cover letter to a single page made up of three paragraphs.
Ways to open your cover letter Dear Jane Smith Dear Ms. Smith Dear Accounting Department Dear [Company Name] Recruiter 3. Write an attention-grabbing opening paragraph Keep your cover letter introduction direct and short. Start your cover letter with an informative, direct introduction.
If at all possible, reach out to the hiring manager or someone else you know at the company before writing your cover letter, advises Lees. You can send an email or a LinkedIn message "asking a...
The cover letter is a tool to help introduce yourself in a memorable, personal way during a job application. A well-crafted cover letter goes over information on your resume and expands this information for the reader, taking them on a guided journey of some of your greatest career and life achievements.. Its purpose is to elaborate on the information contained in your resume while infusing ...
Step #1 - Pick the Right Cover Letter Template Step #2 - Start the Cover Letter with a Header Step #3 - Greet the Hiring Manager Step #4 - Write an Attention-Grabbing Introduction Step #5 - Explain why you're the perfect person for the job Step #6 - Explain why you're a good fit for the company Step #7 - Wrap up with a call to action Step #8 - …
Let's now move on to detailed instructions on how to write a successful cover letter: 1. Start With a Header Ideally, your cover letter header should be the same as in your resume for consistency. So use the same template and don't worry about the design. If you prefer to make one from scratch, though, include the following contact information:
Here are ten top tips for crafting a cover letter for a job: Address your recruiter or hiring manager by name. Using your recipient's name quickly makes your cover letter stand out. Addressing your recipient by name shows them that you're willing to put that extra work in. Link your history to the job description.
Here's how I used ChatGPT to create a cover letter template in three steps: 1. Create a cover letter template you can customize. You can ask ChatGPT to create a cover letter using your résumé ...
Step 1: Write a fresh cover letter for each job (but yes, you can use a template). Yes, it's way faster and easier to take the cover letter you wrote for your last application, change the name of the company, and send it off.
Zety. Zety's cover letter generator is the ideal tool for job seekers to create professional and persuasive cover letters. It offers a user-friendly interface with numerous features and cover letter template options matching various industries and professions. There's a real-time checker with improvement suggestions and easy downloading options.
Create Your Cover Letter Four simple steps to create a great cover letter: Pick a template. Fill in the blanks. Personalize the design. Click download. Create your cover letter Make a cover letter. See how it might look: Don't be so hard on yourself. The job application process can be intense.
How to make a cover letter Start inspired Launch Canva and search for "Cover Letters" to find ideas that you can suit to a theme or style you have in mind. Select a design Pick a free template that fits your idea or the recipient of your cover letter and job application.
The cover letter should highlight your experience, but you should not copy and paste your resume. The cover letter should help you stand out and give you the option to express why you are ...
The information in your cover letter's header should match your resume's header. In a perfect world, these two documents have the same design and make a cohesive package.Include your full name in the header, usually in a larger font. You also want to include your credentials (e.g., Jane Otto, BSN, RN).
To make your cover letter stand out, personalize the closing with a statement that is friendly and professional. Recap the skills that you bring and how you can add value to the team. Don't...
With your cover letter, you'll aim to: Highlight your qualifications: You'll show how your skills and experience relate to the employer's needs for a specific position. Showcase your motivation: You'll demonstrate your enthusiasm for the specific position and the organization. Reflect your voice and written communication skills: You ...
These five steps are the basis of how to write a cover letter: Greeting: Address your cover letter to the proper person. Opening: Write a personable, inviting opening paragraph that notes how your skills are a perfect fit to the job and displays your enthusiasm. Hook: Highlight your past achievements as they relate to the job you're applying ...
Final paragraph. Make sure to tie in and relate your conclusion with your introduction to finish up your story. Express your gratitude for the company considering you for the position. Add details on how you will follow up. If you will ask for an update through the phone, make sure to call. Also, it would be great to inform the hiring manager ...
Create a cover letter outline. Create an outline to demonstrate your qualifications. Planning your letter first helps you write coherently to maintain the reader's attention. Consider writing an outline that includes the following: A header with your name, contact information and degree or diploma title.
Add the date you're submitting the cover letter below your contact information. 2. Address the letter to the specific recipient. Below the date, write the name of the company you're applying to. Next, if you know the name of the person responsible for recruitment, address them directly. For example, you can write Dear Mr Matthew Chen.
Whatever you decide to open with, make it memorable. 2. A Clear Pitch. Use the next few paragraphs of your cover letter to "hit them with the strongest results you have that are aligned with the opportunity," Godfred says. Ryan Kahn —Muse career coach and founder of The Hired Group —calls this your pitch.
Here are the steps you can follow to write your cover letter: Note the date Include your name and address Include the recipient's name and address Introduce yourself Make your opening paragraph about your interest in the position Include your background Focus on your qualifications
Follow the sample cover letter template below to easily write your own letter. [Your Name] [Street Address] [City and Zip Code] [Your Phone Number] [Today's Date] [Addressee's/Hiring Manager's Name] [Job Title] [Organization/Company Name] [Street Address] [City and Zip Code] Dear [Name],
Step 2: Open with a strong introduction. The opening sentence or two of your data analyst cover letter should, in effect, be a punchy summary of what the letter will then cover. This means ticking a few standard boxes while also making a good impression: Include the title of the job you're applying for.
Download the cover letter template (compatible with Google Docs and Word Online) or see below for an email sample. The Balance. Download the Word Template. John Donaldson. 8 Sue Circle. Smithtown, CA 08067. 909-555-5555. [email protected] September 6, 2022.
2. Use an appropriate greeting. If you know the name of the hiring manager for this job, begin your cover letter by addressing them directly (Example: Dear Jane). When writing your CV, it's important to avoid weak and passive verbs, stay away from business jargon or clichés, and watch out for tired words and phrases.