cover letter email example

Email Cover Letter Samples

cover letter email example

Including an email cover letter is imperative, so we thought it would be helpful to our job-seeking readers to have sample letters to use as a starting point.

The examples below come from real-life job seeker emails, although we’ve altered the details and contact information. Whether you prefer a “salesy” approach or you’re more of a “direct and to the point” kind of person, choose the template that suits your style. Just be sure to include these key elements in your email cover letter.

Etiquette for Any Email Cover Letter

Signature on Email Cover Letter

Without a signature at the end of your email cover letter, you could be missing out on incredible potential job opportunities. This quick snippet of your contact information makes it easy for recruiters and hiring managers alike to contact you.

When it comes to deciding between a physical signature and a name sign-off, there are benefits to either option. With a name sign-off, you can use a digital signature service like Eversign and RightSignature to give your cover letter that personal touch.

If you’d prefer to include just a regular email signature, make sure to include your full name, email and phone number. You can also consider adding a LinkedIn button so the hiring manager can have more insight on your experience and skill set.

How to Format an Email Cover Letter

Wondering how to format your email cover letter? You’re not alone. Once you’ve written your incredible cover letter providing more information on your expertise and how it relates to the job you’re applying for, it’s vital to format it correctly before sending it to any recruiters. If it isn’t formatted correctly, you could be missing out on the job opportunity.

Regardless of the cover letter template you’ve chosen, make sure to include these key components when formatting your email cover letter:

Email Cover Letter Examples for Legal Professionals

Example #1: if you prefer to keep it brief..

Subject Line: Interest in Litigation Associate Position

To Whom It May Concern:

I am interested in the Litigation Associate position advertised on LinkedIn. I have attached my resume and cover letter for your review.

Thank you for your time. I look forward to hearing from you.

First Last Name

Example #2: If you’re relocating to the city where the job opportunity is located.

Subject Line: Expressing Interest and Relocating Near Litigation Secretary Position

Dear Hiring Manager,

I’m writing to express my interest in the Litigation Secretary position listed on Monster.com. My resume is attached for your review and consideration.

I am a fast learner, very dependable, organized, and computer savvy. I have extensive experience assisting firm attorneys and multiple paralegals, as well as supervising and managing an office. While I currently reside in Los Angeles, I will be moving to San Francisco at the end of the month.

I look forward to the opportunity to meet with you to learn more about your firm, its plans and goals, and how I might contribute to its continued success. I can be your ideal candidate if given this opportunity. Thank you.

Example #3: If a colleague referred you.

Subject Line: John Mentioned Your Firm is Seeking a Litigation Secretary

Dear Sir/Madam:

I was referred to you by a mutual acquaintance, John Smith, who said you have an opening for a litigation secretary.

I have many years of experience as a litigation secretary, most of them working with managing partners. I am a professional looking for a career, not just a job. I am organized, reliable and self-motivated. I like being part of a team, but can also work independently.

Included with this e-mail is a copy of my resume for your review and consideration. Once you have had an opportunity to review my resume, please contact me if you have any questions or to arrange an interview. I look forward to speaking with you in the near future.

Thank you for your time,

Example # 4: If you’ve been at your current position for less than one year.

Subject Line: Experienced Legal Secretary Seeking Long-term Opportunity with Stable Litigation Firm

Please allow this introduction. My name is Jane Smith, and I have 12 years of legal secretarial experience working with managing partners of small, mid- and large-sized law firms. My current typing speed is 105 wpm from written form and 120 wpm from live dictation with the utmost accuracy. I am interested in the Litigation Secretary position advertised on your firm’s website.

I am currently working for a small civil litigation firm. However, after only 11 months in this position, the financial stability of the firm has significantly changed. Therefore I am seeking long-term tenure with a stable civil litigation firm.

Attached please find my resume and list of references. If you are interested in the professional skills and positive attributes I can contribute to your firm, please contact me at [phone number] at your convenience to schedule an interview.

Thank you for your time and consideration.

Example #5: If you want to dazzle the hiring manager with your qualifications.

Subject Line: Do you need a conscientious paralegal at your firm?

Dear Recruiting Administrator:

Do you need a hardworking, creative and conscientious paralegal to meet your firm’s needs? If so, I can help you. The following is a summary of my qualifications:

I would like to meet with you to discuss how I might assist your firm in fulfilling its present needs.

My resume is enclosed for your review. If you need someone who is highly motivated, eager to learn, and willing to work hard to succeed, please contact me at [phone] or via email: [email].

Thank you for your time and consideration,

Now, start writing your cover letter!

They say the first impression is a lasting one — so make sure your digital introduction represents you well. Use your best judgment with each position you apply to; for an entry level position keep your cover letter more concise while going into further depth and providing more information with upper level positions.

These examples are meant to be a starting point only — add your own voice, style and experience to make your own standout (or at least solid) email cover letter.

Start building out cover letters that will help you stand out and land the job!

How to Format an Email Cover Letter

Introducing yourself to the hiring manager.

Alison Doyle is one of the nation’s foremost career experts.

cover letter email example

Writing the Cover Letter

Email cover letter example, completing your application, frequently asked questions.

Here are some formatting tips if you're sending a cover letter in the body of the email. You'll most likely need to attach your resume, but the email cover letter is the first thing the hiring manager or recruiter will see.

Key Takeaways

The following email cover letter format shows how to put together a document containing the information necessary to get the hiring manager’s attention. Use the email cover letter format as a guideline to create personalized email cover letters to send to employers.

Subject Line

Be sure to list the job you are applying for in the subject line of your email message , so the employer is clear as to what job you are interested in. For example, your subject line might be "Marketing Coordinator - Bob Martins." This also helps to keep all your information handy for the hiring manager, and easily identified.

Dear Mr./Ms. Lastname or Dear Hiring Manager (only if you don't have a contact person) . Follow the person's name with a comma or colon. Then, skip a line.

The body of your cover letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up. The body consists of the first paragraph, middle paragraph, and the conclusion. Here are some ideas for what is included in each of these sections.

First Paragraph

The first paragraph of your letter should include information on why you are writing. Mention the position you are applying for and how you found the job posting. If you were referred by a contact, mention the person in this part of your cover letter.

Middle Paragraphs

The next section of your cover letter should describe what you have to offer the employer. Don’t just copy the information on your resume. Instead, make a connection between your abilities and the qualifications listed in the job posting. Mention specifically how your skills and experience match the job you are applying for.

Provide action examples where you can. Instead of saying, "I'm very organized" explain, "During my first six months at ABC Company, I instituted quick Monday morning check-in meetings and transformed the project management calendar. These two changes helped everyone to stay on top of deadlines—and cut our costs on last-minute temp help due to scheduling errors."

If you have attached your resume, mention it in this paragraph. You can also mention how you plan to follow up. Then conclude your cover letter by thanking the employer for considering you for the position.

Complimentary Close

Include a polite sign-off and then skip a space and write your name .

Include your name, full address, phone number, email address, and LinkedIn Profile URL , if you have one, so it is easy for hiring managers, recruiters, and contacts to get in touch:

Firstname Lastname Street Address City, State, Zip Email Cell LinkedIn URL

You can use the sample below as a guide when writing your next email cover letter.

Subject: Marketing Manager Position - Mary Cody

I am writing in regard to the position of marketing manager at XYZ Enterprises advertised on Monster.com. Susan Smith recommended that I write directly to you, as we worked together at ABC Inc. for several years, and she thought that this position would be a good fit for me.

With ABC, I was a direct report to Susan, and I was able to increase my department’s sales by 15% over the three years we worked together. This exceeded the industry standard by 10% during a nearly stagnant period of time. Given XYZ’s position in the market, and my experience with increasing market share, I feel that I can help to bring even more success to your company.

I have attached my resume and list of references for your consideration. I will follow up next week to provide any additional information you may be interested in. Thank you very much for taking the time to review my resume.

Mary Cody 123 Green Street Anytown, USA 11111 marycody123@email.com 444-555-1212 linkedin.com/marycody

When you're sending an email cover letter, it's important to follow the employer's instructions on how to submit your application and to make sure that your documents are written as well as any other business correspondence. Sending an application package that looks professional is the first step to getting an interview.

What Is an Email Cover Letter for a Job Application?

An email cover letter is similar to a standard cover letter, but is typically pasted in the body of the email when sending a job application.

Is a Cover Letter the Same as a Cover Email?

A cover letter and cover email are similar, but a cover email is typically shorter than a cover letter since it's written in the body of the email.

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How to Email a Cover Letter: Samples, Format & Subject Line

How to Email a Cover Letter: Samples, Format & Subject Line

Michael Tomaszewski, CPRW

An email cover letter is a short message explaining why you're submitting your resume and how your expertise makes you the right candidate. It adds a personal touch to your application. A cover letter email is shorter than a standard letter and is sent in the form of an email itself, not as an attachment.

Sounds like your good ol’ cover letter all over again. But that it is not.

If you’re applying for a job via email instead of using job boards, you’ve got a golden opportunity to get remembered by the hiring manager. But—

To make it happen, you need the best email cover letter out there.

And you are going to have one. Read on, and I’ll show you:

First, have a look at this universal, simple email cover letter sample. What do you think makes it so special?

Sample Email Cover Letter Template You Can Adjust and Use

Create your cover letter now

cover letter email format with an attachment

I’ll tell you one thing, Jacob can expect the callback anytime!

It’s a perfect email cover letter template you can tweak so that it fits your situation, and use to apply for any job.

As you can see above, you should format your email cover letter just as any other semi-formal email. Use a standard, elegant font and double spacing between paragraphs. At the bottom, include your contact information, just as you’d do in the footer of any professional email you send.

Writing a regular cover letter to attach to your resume email? Learn how to make the most of it from our complete cover letter writing guide: How to Write a Cover Letter for Any Job Application

For more tips on formatting your cover letter, see: Cover Letter Formatting Guide

Need more detailed information on how to apply for a job via email? Don’t know how to find your hiring manager’s email address? Here’s a guide that will show you tons of useful tips and tricks: Job Application Email: How, When, Who to Send Your Resume To

Cold calling the company to find out if there's a chance to work together? This guide will help: Cold Call/ Unsolicited Cover Letter Sample

And if you’re eying an internship and crafting an email cover letter for fresh graduates, see this article: Internship Cover Letter Sample & Writing Guide

One last thing before we go on:

Email cover letter—body or attachment?

Either. But not both.

Truth is, this choice won’t be decisive for your job hunt, so don’t obsess over it.

My suggestion is—if you’re applying by email, you’re risking that your message will reach the hiring manager in a hurry, so don’t make them open TWO attachments. Write your cover letter in your email body and enclose only your resume.

So you’ve seen a jaw-dropping job application email cover letter. Now, let’s break down what makes this email format for cover letters so great.

Strong Subject Line: the Only Guarantee Your Email Cover Letter Gets Opened

It won’t matter if your achievements are breathtakingly impressive or your skills fit all requirements of the job you’re trying to land…

If no one opens your job application email cover letter.

And guess what? That depends only on the subject line.

Make the most of it. In the subject line for an email cover letter with a resume, include:

Like the candidate from our sample, Jacob did:

Sample Email Cover Letter Subject Line

Senior Software Engineer [1] Seeks [2] Software Development Team Lead [3] Position with XYZ [4] (ID: 123436284) [5] .

Pro Tip: The only instance when all of the above is of no consequence? When the employer demands all applicants to use the same subject line, for example, “Application for Position XYZ - [Your Name].” If so—you have to play by their rules.

How long should your cover email subject be?

As long as it needs to be to include all of the above info and as short as possible.

Need an exact figure?

Number of email subject characters displayed varies across devices and operating systems :

To stay on the safe side, begin your subject line with the name of your position. It’s sure to stay within the narrowest, 30-character range, and the hiring manager will immediately know what vacancy the message is about.

When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a professional resume template here for free .

Create the perfect resume

When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.

Proper Greeting to Show Your Professionalism

The best way to start your email cover letter is with “Dear” + the hiring manager’s name.

Personalization will make the hiring manager feel like they’re reading something made specifically for them.

Don’t know the name of your hiring manager?

Do some research!

Pro Tip: Tried all of the above to no avail? Go with “Dear [Team Name] Hiring Manager,” or “Dear [Team Name] Hiring Team,” for instance: “Dear Customer Service Hiring Manager” or “Dear Project Management Hiring Team.” The two greetings you have to avoid are: “To Whom It May Concern,” and “Dear Sir or Madam.”

For more details on how to address your email cover letter, see this handy guide: How to Address a Cover Letter to the Right Person

First Sentence: Short and To-The-Point

Sending your cover letter in an email instead of using job boards is an excellent strategy for escaping the resume black hole .

But there’s one downside.

While hiring managers book specific time slots for reviewing resumes and cover letters they got through their online recruitment systems, your email, as I said before, might reach them in a rush. For instance, heading out to a meeting or dealing with an urgent problem.

In an email cover letter, don’t make the hiring manager read between the lines of some fancy storytelling.

Be as straightforward as possible.

Email Cover Letter Example: First Sentence

Attached you will find my resume with detailed work experience for the position of [XYZ].

And that’ll do.

For more tips on writing a short and snappy cover letter, see this guide: Short Cover Letter Examples for a Speedy Job Application

Main Paragraph: Relevance is Key

You’re not applying for a job. You’re applying for this job.

For the hiring manager, it doesn’t matter how great your career has been so far. What matters is how you can help the company with their upcoming tasks and challenges.

Show that in your email cover letter body:

Remember Jacob, the candidate from our sample?

The company he’s applying to, XYZ Corp., is looking for a Software Development Team Lead to supervise the development of new mobile apps.

That’s what his tailored, brief email cover letter reads:

Sample Short Email Cover Letter Body

As a senior software engineer at ABC Inc., with a proven record of developing and optimizing the most strategic mobile apps and online software, increasing annual mean NPS to over 60.0 (32% rise) and cutting Customer Effort Scores in half [your achievements most relevant to the job you’re trying to land] , I am sure I can help XYZ achieve similar results [an offer to leverage your experience to the benefit of your future employer] with your upcoming project of developing mobile apps for personal finance and easy online trading [knowledge of your employer’s plans and your responsibilities] .

Pro Tip: I can’t stress this enough—an email cover letter has to be shorter than one you would include as an attachment. How short exactly? Your go-to word count should be 150, tops .

In need of some extra tips for your cover letter? Check out: 35+ Easy Cover Letter Tips You Can Use Today

Call to Action

So the hiring manager knows you’re a great candidate. Job done?

Not quite. Take an extra step. Reiterate your value in the call to action:

Again, let’s have a look at the call to action from our sample:

Sample Email Cover Letter—Call to Action

Can we schedule a meeting [asking them to reach out to you] to discuss my insights and ideas on making XYZ’s software development quicker and more effective, while boosting all major KPI s [restating your offer] ?

Pro Tip: The two worst things you can do in your email cover letter closing are coming off as needy ( I’m sure I’d make a great employee, just give me a shot!) or generic ( Thank you for your time and consideration ).

For more ideas on strong and compelling ways to finish your cover letter, go here: How to End a Cover Letter the Right Way

Formal Sign-Off

Once you’ve written your email cover letter for a resume, you just need to put a formal greeting at the very end. Write “sincerely” and follow it with your full name.

If you’re not a fan of the well-worn, “sincerely,” feel free to use any of the following synonyms:

Sample email cover letter sign-offs:

Pro Tip: Under your sign-off, put the necessary contact information, such as your LinkedIn profile, email address, and telephone number. To save yourself the effort of adding them every time you send an email covering letter, you can include them automatically in the footer of your email. You can also include a digital copy of your handwritten signature. It will add a nice, professional touch.

Attachments

So you’ve just written your perfect, short email cover letter. Now you’re basically guaranteed to land that interview, right?

Let me just quote what one recruiter wrote in her LinkedIn article:

Don’t think I need to explain further, do I?

Pro Tip : If you have forgotten to attach a resume to your email cover letter, don’t resend the whole message, just shoot a quick follow-up email with your resume attached. Would rather avoid this nightmare scenario? Attach all the necessary documents before you start writing a cover letter email.

And it is fine to say " Please find attached my resume " (though there are alternatives).

It makes all the more sense to write that because Gmail will see the word attached/attachment, check if you have in fact attached anything, and prompt you if you haven't!

One last thing to keep in mind:

Choose a professional resume file name :

“[Your first and last names]-resume-[the company name],” for example: John-Smith-resume-Intel NOT My-resume-124 .

Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here. Here's what it may look like:

matching set of resume and cover letter

See more cover letter templates and start writing.

Key Takeaway

To write a perfect cover letter email for a job application, follow these steps:

And, for the final piece of advice:

Got any additional questions about writing and sending a cover letter email? Want to share your experience with applying by a direct email message? Give me a shout in the comments. I can’t wait to hear out your thoughts. Let’s chat!

Michael Tomaszewski, CPRW

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Home Cover Letter Help Email Cover Letter

How to Write an Email Cover Letter

In some situations, you’ll have no choice but to send your cover letter via email. Learn how to write an email cover letter, and how to send it by checking out our sample and five professional writing tips below.

Someone opening Gmail to send an email cover letter

Writing an email cover letter is essential for the modern job application process.

Perhaps you want to send a cover letter as an attachment with your job application, but there’s no option to upload one.

Or you want to send your cover letter in the body of your email to capture the hiring manager’s attention before they decide to download your resume.

Regardless of your reason for sending one, your email cover letter needs to grab the hiring manager’s attention and convince them to give your application the attention it deserves.

What is an email cover letter?

An email cover letter is like a standard cover letter. The only difference is that it’s either:

The purpose of any cover letter is to introduce yourself to the hiring manager, explain how you found the job, why you’re applying, and briefly go over your experience and qualifications.

Email cover letter sample

Here’s a compelling email cover letter sample from a candidate applying to a marketing position:

Email cover letter (text format)

Email cover letter (text version).

Dear Mr. Richards,

I’m excited to apply for the Marketing Specialist position at Harcot Products that I saw listed on Indeed.com.

As a dynamic marketing professional with 3+ years of experience at a Fortune 500 company, I’m confident that my expertise in data analysis, email marketing, and search engine optimization makes me an ideal candidate for this role.

I’m currently employed at Boston Global, where I’ve spent the last three years honing my online marketing skills. While working here, I helped execute a campaign that increased monthly average sales from $5,000 to $12,000. I’ve also onboarded three marketing trainees, which has further solidified my marketing fundamentals.

I’m certain that the knowledge and expertise I’ve developed at Boston Global will be highly valuable to Harcot’s marketing team.

I’ve attached my resume and cover letter to this email. I welcome the opportunity for an interview to further discuss how my experience and skills can be an asset to Boston Global.

Thank you for your time and consideration.

Melissa Firscht

[email protected]

Email cover letter format & writing tips

Now that you’ve seen what an email cover letter should look like, here are five tips on how to format and write an effective email cover letter:

1. Make it easy to read

The average recruiter spends very little time looking at an email. If you want your job application to stand a chance, your email cover letter format must be clear and easy to read, even on a smartphone.

Each paragraph should only be one to three sentences long. You’ll also need to ensure that you have a clear introduction, main body, and closing paragraph so that hiring managers can skim for and find the information they’re looking for.

Here’s an example of an easy-to-ready email cover letter:

A sample of an email cover letter format

Notice how each paragraph is short, to the point, and no longer than three sentences. Follow this format, and recruiters will quickly get the information they need from your email.

2. Be direct and to the point

When writing an email cover letter, the trick is to make it informative but short.

Briefly introduce yourself, your experience, qualifications, and skills to convince the hiring manager to consider your application.

It can be tempting to talk at length when including your accomplishments or why you’re interested in the job. But you should edit your email cover letter down to only the most important and relevant information.

For instance, your email cover letter doesn’t need to include more than a couple of sentences about your personal background or passions.

To ensure you’re hitting all the right points without adding too much fluff, follow these three rules:

3. Include an informative subject line

Using an eye-catching email subject line is crucial for a successful job application.

You might have an impressive resume and cover letter , but if your subject line is unclear, hiring managers won’t take the time to open your email.

Your subject line is the first thing potential employers see. To guarantee you win the hiring manager’s attention, ensure your subject line includes:

The position you’re applying to

Ultimately, your email subject line should be professional, brief, and relevant.

The only exception to this rule is if the job you’re applying for has a specified format the employer wants your subject line to use. Double check the listing to see if this is the case.

4. Personalize your email to the reader

People (including hiring managers) are much more attentive when they hear or read their name, so make sure you directly address the hiring manager in your email cover letter.

If you don’t know the hiring manager’s name, find it by:

You can also look into alternatives to writing “ Dear Sir to Madam “. If all else fails, there’s nothing wrong with starting your email with “Dear Hiring Manager,”. But if you can, avoid it.

5. Finish with a convincing closing paragraph

Your email cover letter closing should begin the next step of the hiring process by encouraging the hiring manager to reach out to you.

Specifically, re-state your interest in the position and state your availability for an interview.

The closing of your email should come across as confident but not pushy or desperate. Make it clear that you’re available and interested, but don’t pressure the hiring manager to respond.

Finally, end with a professional and courteous HR-approved sign-off such as “Sincerely,” “Regards,” or “Best regards.”

Here’s an example of how to close your email cover letter:

I’ve attached my resume and cover letter to this email. I welcome the opportunity for an interview to further discuss how my experience and skills can be an asset to Boston Global. Thank you for your time and consideration. Regards, Melissa Firscht

How to send an email cover letter

Once you’ve finished writing the main contents of your email cover letter, you’re ready to send it to the hiring manager (and attach your remaining application materials).

Before emailing your resume and cover letter though, there are three simple rules you should keep in mind:

Additionally, pay attention to the little details in the job description. For example, if the company spells resume with accents (résumé), use accents in your resume’s file name too. The hiring manager will appreciate your extra effort and attention to detail.

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Written by Nick Herschel

Nick is a Digital Marketing Specialist at Resume Genius, where he assists people in writing outstanding resumes and CVs. Recently equipped with his MBA, you can find him... more

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The 12 Best Cover Letter Examples: What They Got Right

Amanda Zantal-Wiener

Published: February 16, 2023

Fun is not something typically associated with writing a cover letter. However, with a few tweaks, writing one doesn’t have to be a burden.

job seeker reviewing best cover letter examples

The cover letter examples below demonstrate that it is possible to have a little fun with your job search — and maybe even make yourself a better candidate in the process.

→ Click here to access 5 free cover letter templates [Free Download]

What is a good cover letter?

A cover letter is used to demonstrate your interest in the role, passion for the company, and the impact you've had in previous positions. Cover letters should include a standout opening, relevant skills and qualifications, and a strong finish with a call-to-action — all within one page and unique to each application.

It may be true that only 35% of recruiters admit that cover letters do not materially influence the hiring process for them , but that doesn't mean yours has to contribute to that statistic. In fact, it might be that cover letters are deemed insignificant because so few of them stand out. Here's an opportunity for you to exercise your creativity at the earliest stage of the recruitment process.

Personalization, after all, goes beyond replacing the title and company name in each letter you send to recruiters.

What’s on a cover letter?

Before you can get started writing your cover letter, there are a few components you must have.

Greeting: A simple, but pleasant greeting to address the recruiter or hiring manager.

Opener: Write a catchy introduction that explains why you’re interested in the role.

Summary of Skills/Qualifications: This is the heart of your cover letter. It outlines your relevant experience and why you’d be a great fit for the role. You can highlight special skills, experiences, professional achievements, or education to help make your case.

Closing: In this paragraph, provide a call-to-action by expressing interest in an interview. Provide your contact information and sign-off.

What does a cover letter look like?

In addition to showing off your skills and qualifications, cover letters give you the opportunity to present a clear, concise, and compelling writing sample that shows off your personality and ability to convey ideas. Check out our fillable examples below to see how you should organize the content of your cover letter.

Customizable Cover Letter Examples

In a hurry for a cover letter example you can download and customize? Check out the ones below from HubSpot’s cover letter template kit .

1. Standard Cover Letter Example

cover letter examples: standard cover letter

This standard cover letter hits all the right notes: It includes a space to give a brief summary of your experience, as well as a space to delve in-depth into the specific responsibilities at your current role. You also have the chance to describe the challenges you’ve mastered at previous roles, showing that you’re capable of facing any problem that comes your way.

Why We Love It

We love this cover letter because it allows you to describe the high points of your career while still being professional, personalized, and succinct.

2. Data-Driven Cover Letter Sample

cover letter examples: data driven cover letter

Numbers are worth a million words — or that’s how the saying should probably go (if only we could include pictures in cover letters). Citing data and statistics about your achievements at your current company is an assured way to capture a hiring manager’s attention. Most hiring managers don’t read the entire letter, so a bulleted summary of your achievements can be a powerful way to increase the effectiveness and scannability of your message.

We love this cover letter because it’s adaptable to any role. Even if you don’t work in a data-centric role, you can include any enumerable achievement. If you’re in a creative industry, for instance, you can include the number of creative assets you designed for your current company.

3. Entry-Level Cover Letter Example

cover letter examples: entry-level cover letter

Download a Customizable Copy of This Cover Letter Example

Applying to your first job can be stress-inducing, to say the least. You can increase your chances of getting that first interview by including a cover letter that explains how your education can help you succeed in the role you applied for.

Look no further than this example from HubSpot. While other cover letter samples give experienced professionals the opportunity to share their experience at length, this one gives you the chance to describe your personal and professional attributes. You can then convey how you can leverage your knowledge to help your target company reach their goals.

We love this cover letter because it’s easy and simple to use for a student who has little experience in their target industry — including those who haven’t yet completed an internship.

Looking for more? Download the entire kit below.

5 Professional Cover Letter Templates

Fill out the form to access your templates., best cover letter examples.

What does a good cover letter look like in practice, and how can you make yours stand out? We found six examples from job seekers who decided to do things a bit differently.

Note: Some of these cover letters contain real company names and NSFW language that we've covered up.

1. The Cover Letter That Explains 'Why,' Not Just 'How'

We’ve already covered the importance of addressing how you’ll best execute a certain role in your cover letter. But there’s another question you might want to answer: Why the heck do you want to work here?

The Muse , a career guidance site, says that it’s often best to lead with the why — especially if it makes a good story. We advise against blathering on and on, but a brief tale that illuminates your desire to work for that particular employer can really make you stand out.

cover letter that explains "why" with a story about a childhood experience with the chicago cubs

Here’s another instance of the power of personalization. The author of this cover letter clearly has a passion for this prospective employer — the Chicago Cubs — and if she’s lying about it, well, that probably would eventually be revealed in an interview.

Make sure your story is nonfiction and relatable according to each job. While we love a good tale of childhood baseball games, an introduction like this one probably wouldn’t be fitting in a cover letter for, say, a software company. But a story of how the hours you spent playing with DOS games as a kid led to your passion for coding? Sure, we’d find that fitting.

If you’re really passionate about a particular job opening, think about where that deep interest is rooted. Then, tell your hiring manager about it in a few sentences.

Why This Is A Great Cover Letter

This example demonstrates how effective personalization can be. The writer is passionate about the employer, drawing from her own childhood experience to communicate her enthusiasm.

2. The 'We're Meant for Each Other' Cover Letter

This cover letter example is a special one because it was submitted to us here at HubSpot. What does the letter do well? It makes a connection with us before we've even met the letter's author.

We're meant for each other cover letter submitted to HubSpot

"Content Marketing Certified" indicates the applicant has taken the content marketing certification course in our HubSpot Academy (you can take the same course here ). Our "records" indicate he/she did indeed give an interview with us before — and was a HubSpot customer.

The cover letter sang references to a relationship we didn't even know we had with the candidate.

The letter ends with a charming pitch for why, despite him/her not getting hired previously, our interests complement each other this time around.

(Yes, the applicant was hired).

This cover letter example does an excellent job of building rapport with the employer. Despite not getting hired for previous roles they applied for at HubSpot, the writer conveys exactly why they are right for this role.

3. The Cover Letter with H.E.A.R.T.

HubSpot has a lot of H.E.A.R.T. — Humble, Empathetic, Adaptable, Remarkable, Transparent. Our Culture Code is the foundation of the company's culture, the driving force behind our mission to help millions grow better , and serves as the scaffolding for our hiring practices. Recruiters at HubSpot look for applicants that demonstrate how they embody the Culture Code and job description, paying extra attention to cover letters that are super custom to HubSpot.

In another HubSpot submission, a HubSpot applicant writes about how she found out about HubSpot, why she likes the company, and how her professional experience aligns with H.E.A.R.T.

cover letter that details experience according to hubspot values: humble, empathy, adaptability, remarkable, and transparent.

HubSpot's recruiting team was impressed with her dedication to the company and how she went beyond what was asked for by linking her portfolio in her closing paragraph.

Featured Resource: 5 Free Cover Letter Templates

Cover-Letter-Templates

Download our collection of 5 professional cover letter templates to help you summarize your professional journey and land your dream job – whether it's at your first or fifth company.

Short Cover Letter Examples

4. the short-and-sweet cover letter.

In 2009, David Silverman penned an article for Harvard Business Review titled, “ The Best Cover Letter I Ever Received. ” That letter contained three complete sentences, as follows:

Short and sweet cover letter example with only three sentences

One might argue that this particular letter is less than outstanding. It’s brief, to say the least, and the author doesn’t go into a ton of detail about what makes him or her qualified for the job in question. But that’s what Silverman likes about it — the fact that the applicant only included the pieces of information that would matter the most to the recipient.

“The writer of this letter took the time to think through what would be relevant to me,” writes Silverman. “Instead of scattering lots of facts in hopes that one was relevant, the candidate offered up an opinion as to which experiences I should focus on.”

When you apply for a job, start by determining two things:

The key to this standout cover letter is research — by looking into who you’ll be reporting to and learning more about that person’s leadership style, you’ll be better prepared to tailor your cover letter to focus on how you provide solutions for them.

5. The Short Story

Basha Coleman began her cover letter with a short story. The goal of this short story is two-fold:

short cover letter example from basha coleman that starts with a short story about her existing experience with pepsi

You'll notice that her short story follows a typical narrative arc: It has a conflict/obstacle, a turning point, and a positive outcome, all created with a goal to emphasize a theme or point. In this case, Coleman is emphasizing her existing affinity with the brand and her triumphs within the program so that she can continue on her career path.

Like the second example in our list, this cover letter does an excellent job of conveying the applicant’s existing affinity for the brand. If you are applying to a company you love, don’t be shy about showing it and explaining why.

6. The Bare Bones Cover Letter

In today's job market, cover letters aren't always necessary. Even though many recruiters won't ask for or even read them, cover letters can still be effective and convey personality to a reader. Writing a strong cover letter can help you better convey your interest in the position and company.

This template from The Balance Careers puts together the essential components of a short cover letter: excitement about the position, your qualifications, and a call-to-action for the recruiter to follow up with you. Combining these central aspects in a well-written, compelling narrative will go a long way in convincing readers to hire you.

short cover letter example with summarized bullet points

This letter is organized and concise. The inclusion of bullet points to highlight key skills and help the recruiter skim the document is a nice touch.

7. The Breezy Follow-Up

In this cover letter, Amanda Edens is following the instructions the hiring manager gave by forwarding an email with resume and writing samples attached.

short cover letter example from Amanda Edens with bullet points and breezy language

Not only does Amanda provide links to relevant writing samples that are live on the web, but she also closes with a strong final paragraph that:

8. The Administrative Assistant Cover Letter

In this cover letter the candidate, Brenda, plays up her prior music industry experience to build a connection with Epic Music Group. If you have specific industry experience for the role you are applying for, be sure to highlight that.

Cover Letter Example: Admin Cover Letter

It’s clear that she’s passionate about not only the music industry, but Epic as a whole. She’s done so much research on the company that she knows what software programs they use, and happens to be proficient in it to help convey value to the hiring manager.

This example further illustrates the importance of research. Make sure you understand the culture of the company to which you’re applying before you send a completely unfiltered cover letter — if you don’t, there’s a good chance it’ll completely miss the mark.

In just three short paragraphs, the applicant uses their company research to drive home why they are the perfect fit for the role — emphasizing industry experience as well as software knowledge specific to the company. All of this communicates that she’d be able to start with very few hiccups getting up to speed.

9. The Internship Cover Letter

Maybe you’re just getting started in your career and looking to land the right internship to gain experience in your field. In this case, you’ll need to highlight more of your educational background and transferable skills since you won’t have as much professional experience to highlight.

Cover Letter Examples: Internship Cover Letter

The cover letter above is a great example of how to emphasize your skills and accomplishments when applying to internships or entry-level positions. A few things the applicant does well:

This cover letter example illustrates how you can leverage your education and background to get the gig even when you don’t have much working experience. Highlighting previous internships or experience in related fields can go a long way in convincing hiring managers you’re the perfect candidate for the role.

Creative Cover Letter Examples

10. the brutally honest cover letter.

Then, there are the occasions when your future boss might appreciate honesty — in its purest form. Livestream CEO Jesse Hertzberg, by his own admission, is one of those people, which might be why he called this example “ the best cover letter ” (which he received while he was with Squarespace):

Brutally honest cover letter example

As Hertzberg says in the blog post elaborating on this excerpt — it’s not appropriate for every job or company. But if you happen to be sure that the corporate culture of this prospective employer gets a kick out of a complete lack of filter, then there’s a chance that the hiring manager might appreciate your candor.

“Remember that I'm reading these all day long,” Hertzberg writes. “You need to quickly convince me I should keep reading. You need to stand out.”

The applicant did their research on the company’s culture and executed this cover letter flawlessly. It’s funny and shows off the applicant’s personality all while demonstrating why they are a good fit for the role.

11. The Pivot Cover Letter

Making a career switch? Your cover letter can be an excellent opportunity for you to explain the reasoning behind your career change and how your transferable skills qualify you for the role.

Cover Letter Example: Creative Pivot Cover Letter

Since the role she is applying for is more visual, it’s important to both show and tell why you’re a good fit.

This cover letter strikes the perfect balance between creativity and simplicity in design while putting the applicant's career change into context. The copy is clean, with a creative font choice that isn’t distracting from the content, but still demonstrates the applicant’s knack for design.

12. The Graphic Design Cover Letter

When applying for more creative roles, the design of your cover letter can say just as much as the words on the page. Take the graphic designer letter example below.

Cover Letter Examples: Grpahic Design

It’s got so much going for it:

In addition to the style elements, this example also doesn’t skimp on the key skills recruiters are looking for. Using metrics, the applicant demonstrates their value and why they would be a great fit.

This cover letter thoroughly conveys the applicant’s skills and qualifications using a variety of visual elements and by emphasizing their greatest achievements.

We’d like to add another stage to the job search: experimentation.

In today’s competitive landscape, it’s so easy to feel defeated, less-than-good-enough, or like giving up your job search. But don’t let the process become so monotonous. Have fun discovering the qualitative data we’ve discussed here — then, have even more by getting creative with your cover letter composition.

We certainly can’t guarantee that every prospective employer will respond positively — or at all — to even the most unique, compelling cover letter. But the one that’s right for you will. That’s why it’s important not to copy these examples . That defeats the purpose of personalization.

Editor's note: This post was originally published in October 2020 and has been updated for comprehensiveness.

Professional Cover Letter Templates

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Sample Cover Letter as an Email

#Cover Letters

A cover letter sent in the body of an email is shorter than one sent on paper. You don’t need a mailing address, date, or signature. If you’re answering an ad, put the job’s reference number in the subject line. And remember to attach your resumé before sending.

From: Rita Low <[email protected]> Sent: Jan 10, 2019 3:52 PM To: [email protected] Cc: Subject: Comp. #222-222 Skilled Admin Assistant

Dear Mr. Sharma:

Because your company has always impressed me, I was delighted to find an opening when I recently visited your website. It appears to have been made for me.

As my attached resumé shows, I exceed your requirements for the position of admin assistant. With more than five years of progressively responsible experience at a major law firm, I can handle a high volume of diverse office duties with little supervision. Because I value efficiency, cost savings, and service, I believe I can add a great deal to your law practice. My in-house roles and awards will attest to my excellent working relationships.

I look forward to meeting you.

Additional resources

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11+ Email Cover Letter Templates – Free Sample, Example, Format Download!

We are living in the digital age, and, luckily, technology has made life easier. You can now apply for a new job right from the comfort of your home. The idea behind email cover letter template was to make it possible for job applicants to send their job application letters and resumes to potential employers without lifting a foot from their comfort zone. And we have seen the number of people using Free Cover Letter Templates increase overtime. But even if you download the best Cover Letter Templates of all time, you will still have to tweak the piece to give it a personalized look. It is perfect, though, if you use the template without changing the design layout.

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Cover Letter Examples That Will Help Get You Hired

man_working on laptop_with headphones

If you're wondering how to write a cover letter , you're in the right place! Monster's library of cover letter examples can help you do exactly that.

It doesn't matter what industry you're in or level you're at in your career—to get noticed by potential employers, your professional cover letter needs to knock their socks off. Writing a good cover letter is about much more than friendly greeting; it's a tool that lets hiring managers know that you're the candidate they've been hoping for.

Because recruiters and hiring managers have seen every type of cover letter format imaginable, for maximum wow-factor, you must build a cover letter that highlights your industry-specific experience, accomplishments , and credentials.

Is a Cover Letter Necessary?

If the job ad calls for a cover letter, yes, it is necessary to include one. Failure to have a cover letter for a job can immediately disqualified you from consideration if it’s explicitly stated that one is required. As a job seeker, you need to demonstrate that you’re able to follow directions. An employer might interpret your missing cover letter to mean that you didn’t pay attention to what was asked of you. Not a good look.

If a job ad doesn’t say a cover letter is required , then you do not need to include one with your application. That said, if the job application has a section for any additional information you would like to share with an employer, it’s highly recommended that you copy and paste the text of your cover letter into this area. The same is true if you’re required to email your application; copy and paste your cover letter into the body of the email.

As good a source of candidate information as a resume is, it doesn’t really give you the same kind of opportunity to share your personality with an employer. Culture fit is very high on the list of determining factors that can cause you to be hired, and a good cover letter can mean the difference between you getting called in for an interview or not.

Cover Letter Length

A cover letter shouldn't be longer than one page; three or four paragraphs will suffice. Aim for about 250 to 400 words. Any longer, and your efforts risk being wasted.

First of all, hiring managers and recruiters are busy people who don’t have time to read through pages and pages of copy. Second, you should be able to succinctly hit your selling points. This may take a few rounds to perfect, but it’ll be worth it. Nobody wants you to spend time and energy writing scrolls of copy that a hiring manager won’t even both reading on account of you being long-winded.

Tips for Using Cover Letter Templates

1. Customize your cover letter for each job. In the examples below, you’ll see the advantage of having a dedicated space to engage with an employer, but don't rely on a generic cover letter to get noticed. Create a different cover letter for each job to which you're applying. Companies want to feel special, like you're applying to their job, not just any old job. Tell a brief story or two that demonstrates how your skills and experience can benefit the company’s particular needs.

2. Don't simply reiterate your resume. In a cover letter, you don’t just list facts about your work history—you use emotion and storytelling to add some life to the page. For example, if you see on a company’s website that they’re in the process of rolling out new products to the international market, you can talk about how you’ve been involved in a number of successful global product launches and really loved developing marketing campaigns for different countries and customs, which strengthened your dedication to connecting with customers all over the world.

3. Put your personality into it. Whatever you do, do not simply copy and paste these cover letter examples and pass them off as your own. The whole point of a cover letter is to convince an employer of your one-of-a-kind value.

Steps to Write a Cover Letter

Start with the proper greeting: Address your cover letter to the person who will be reading it. If you do not know the person's gender, write out their full name.

Dear Ms. Smith / Dear Mr. Jones / Dear Lee Caroll

Introduce yourself with an opening : Write a personable, inviting opening paragraph that highlights how your skills are a perfect fit to the company and position.

I was so excited to see your product photographer job posting on Monster, and I am confident I can support your creative department in producing high-quality product shots for marketing and social media—especially for your highly anticipated upcoming summer catalog.

Get them interested with a compelling hook: Highlight your past achievements as they relate to the job you're applying for.

Skilled at creating images that capture attention on social media, I've had thousands of my images appear on Facebook, Instagram, YouTube, Pinterest, Twitter, and Tumblr. I play a key role in the visual storytelling and branding of leading consumer product companies and contribute to successful marketing campaigns.

Promote your skills : Highlight your additional relevant skills, such as computer languages or certifications.

I have expert knowledge of Photoshop, InDesign, Lightroom, Bridge, Illustrator, and Capture One Pro; studio and lighting setups; and equipment including ZZY cameras (I currently shoot with an EOS 5D Mark IV). I love learning about and applying the latest advances in photography tools, services, and equipment to enhance photo quality and streamline workflows.

Thank them in the close : Briefly recap your strengths as a candidate, thank the reader for their time, and include your contact information.

I would love the opportunity to discuss with you how I can create images that bring your brand's strategic vision to life. I can be reached at (555) 555-5555 or [email protected] Thank you so much for your time. I look forward to hearing from you.

A professional cover letter is worth all the effort. If you need writing help, check out these cover letter templates for various careers and career levels in the following industries:

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Finished Writing a Cover Letter? Now Get Your Resume in Shape

Once you've used Monster's cover letter examples to complete your own, it's time to focus on that other important piece of paper: your resume. Could you use a little help with that? Get a free resume evaluation today from Monster, and you'll get detailed feedback in two business days. It's a quick and easy way to make sure your candidacy for the job is as strong as possible.

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COMMENTS

What Is the Difference Between a Paper Letter and an Email?
The primary difference between a paper letter and an email is the medium; a paper letter is printed or handwritten on actual paper and sent through the mail while an email is typed on a computer, tablet or smartphone and sent electronically...
What Is an Example of a Recommendation Letter?
A good recommendation letter states the writer’s name and position, information about the relationship to the person referred, a judgment on the person’s skills and abilities and descriptions of any instances in which the person excelled.
What Is an Example of a Procuration Letter?
A procuration letter includes the name or names of the person or people needing to grant authority at the top with the proxy’s name or names at the bottom. The power of procuration often relates to the ownership and management of a business...
Email Cover Letter Samples
How to Format an Email Cover Letter · Write a subject line that includes the position you're applying for · Address the company contact's name in the salutation
How To Send an Email Cover Letter (With Steps, Tips and Example)
How To Send an Email Cover Letter (With Steps, Tips and Example) · Date and contact information · Salutation or greeting · Opening paragraph.
Email Cover Letter Samples
Email Cover Letter Example ... Dear Hiring Manager,. I read your job posting for the Store Manager position with interest, as the qualifications
How to Format an Email Cover Letter
Writing the Cover Letter · Subject Line · Salutation · First Paragraph · Middle Paragraphs · Conclusion · Complimentary Close · Signature.
How to Email a Cover Letter: Samples, Format & Subject Line
Use a clear, strong subject line. · Open with a proper greeting—address the hiring manager by their name. · In the first sentence, explain why you
How To Write An Email Cover Letter
Email cover letter format & writing tips · 1. Make it easy to read · 2. Be direct and to the point · 3. Include an informative subject line · 4.
Email Cover Letter: 5 Samples & Writing Guide + Expert Tips
Put your name in the subject line. · Add the job title to the subject line and first line of your email. · Use the 3-paragraph cover letter format, but keep it
The 12 Best Cover Letter Examples: What They Got Right
A cover letter is used to demonstrate your interest in the role, passion for the company, and the impact you've had in previous positions.
Sample Cover Letter as an Email
A cover letter sent in the body of an email is shorter than one sent on paper. You don't need a mailing address, date, or signature. If you're answering an ad
11+ Email Cover Letter Templates
The idea behind email cover letter template was to make it possible for job applicants to send their job application letters and resumes to potential employers
Cover Letter Examples That Will Help Get You Hired
I was so excited to see your product photographer job posting on Monster, and I am confident I can support your creative department in producing high-quality